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Voting record

 Cabinet, Thursday, 5th September, 2024 6.00 pm

Item: Minutes

Minutes of the Cabinet meeting on 25 July 2024:

Resolution status:Carried

RESOLVED that the minutes of the meeting of the Cabinet held on 25 July 2024  be approved as a correct record.

Voting
CouncillorVote
Mike McKeown For

Item: National Planning Policy Framework Consultation and the implications for Cotswold District

National Planning Policy Framework Consultation and the implications for Cotswold District:

Resolution status:Carried

RESOLVED: That Cabinet

1.    Agree to delegate the submission of the Council’s response to the Cabinet Member for Planning and Regulatory Services (a delegated decision meeting has been scheduled for 12 September 2024 at 4pm).

Voting
CouncillorVote
Mike McKeown For

Item: Community Infrastructure Levy and Suitable Alternative Natural Greenspace Spending 2024

Community Infrastructure Levy and Suitable Alternative Natural Greenspace Spending 2024:

Resolution status:Carried

RESOLVED: That Cabinet

 

1.    AGREED to fund the following bids:

 

·        Bid 1 – Kemble to Steadings Greenway (Sustrans)

 

·        Bid 2 – Cirencester to Kemble Cycle Link (GCC)

 

·        Bid 3 – Bourton-on-the-Water Interchange Hub (GCC)

 

·        Bid 4 – Footpath in Moreton-in-Marsh (GCC)

 

·        Bid 5 – The Forum Interchange Hub (GCC)

 

·        Bid 7 – Sherborne Big Nature, Better Access (National Trust)

 

2.    AGREED to fund bid 3 – Bourton-on-the-Water Interchange Hub (GCC) on the understanding that the funds for the bus stop ‘opposite the War Memorial’ will not be released until an agreement is reached between GCC and Bourton-on-the-Water PC on the final design and layout.

 

3.    NOTED bid 6 – Moreton-in-Marsh Transport Hub / Interchange and Station Improvement Works (MiM TC/GWR) and encourage resubmission once the issues raised at paragraph 8.3 have been resolved.

Voting
CouncillorVote
Mike McKeown For

Item: Infrastructure Funding Statement 2023/24

Infrastructure Funding Statement 2023/24:

Resolution status:Carried

RESOLVED: That Cabinet

 

1.    NOTED publication of the Infrastructure Funding Statement.

 

2.    AGREED to the CIL Recovery Policy

Voting
CouncillorVote
Mike McKeown For

Item: Financial Performance Report 2024-25 Quarter One

Financial Performance Report 2024-25 Quarter One:

Resolution status:Carried

RESOLVED: That Cabinet:

 

1.    Review and NOTED the financial position set out in this report.

 

2.    AGREED to the recommendation in paragraph 8.3 that Cabinet continue to review in-year opportunities with Publica and Ubico to mitigate the forecast financial position

Voting
CouncillorVote
Mike McKeown For

 Council, Wednesday, 31st July, 2024 6.00 pm

Item: Minutes

Minutes of the Full Council meeting on 20 March 2024:

Resolution status:Carried

RESOLVED: That subject to the amendments noted, the Full Council minutes on 20 March 2024 be APPROVED as a correct record.

Voting
CouncillorVote
Mike McKeown For

Minutes of the Annual Council meeting on 15 May 2024:

Resolution status:Carried

RESOLVED: That the minutes of the Annual Council meeting on 15 May 2024 be approved as a correct record.

Voting
CouncillorVote
Mike McKeown For

Item: Publica Review - Detailed report

Publica Review Detailed Transition Plan:

Resolution status:Carried

RESOLVED: That Full Council:

1. APPROVED the implementation of Phase 1 of the Publica Transition

based on the Detailed Transition Plan and the phasing for the

transition.

2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Leader of

the Council, the decision to deal with any final detail matters arising

from the Detailed Transition Plan.

3. DELEGATED AUTHORITY to the Director of Governance and

Development (Monitoring Officer), in liaison with the Leader, to

update the constitution by making any consequential changes

required as a result of Phase 1 of the Publica Transition.

4. AGREED TO carry out a budget re-basing for the 2026/7 financial year so that

the funding provided to Publica is proportionate to the services

received.

5. NOTED that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report

6. NOTED the following as included in the Detailed Transition Plan;

Section 2: Transition Planning:

· Note the Design-Led principles

· Note the Key Goals for Transition

Section 7: Modelling Assumptions and Outputs:

· Note the cost modelling for Phase 1.

Section 9: Post-Transition Support:

· Note the need for post-transition support.

7. NOTED the recommendations of the Overview and Scrutiny Committee and therefore asks officers to work with members to clarify and define what success for the Council and continuing Publica will look like and the values that will underpin this success in order to improve efficiency and enhance services for residents, businesses and community organisations in the district.

 

Voting
CouncillorVote
Mike McKeown For

Item: Business And Planning Act 2020 - Update To Pavement Licensing Regime

Business And Planning Act 2020 - Update To Pavement Licensing Regime:

Resolution status:Carried

RESOLVED: That Full Council:

  1. APPROVED the draft Pavement Licensing Policy and Fees, attached at Annex A.

 

Voting
CouncillorVote
Mike McKeown For

Item: Appointment and Remuneration of Independent Persons

Appointment and Remuneration of Independent Persons:

Resolution status:Carried

RESOLVED: That Full Council

1.     AGREED to appoint Robert Cawley and Melvin Kenyon and re-appoint Michael Paget-Wilkes and Phyllida Pyper as Independent Members, effective from 1.08.2024. All appointments to be a maximum of four years i.e. to 31.07.2028;

2.     APPROVED that the Independent Persons are paid an annual allowance of £1000 per annum on a monthly basis, plus a mileage allowance equivalent to the rate paid to elected Members;

3.     AUTHORISED the Director of Governance & Development (Monitoring Officer) to commence a recruitment campaign prior to the expiration of current appointments and to enable reports to be presented on future appointments.

 

Voting
CouncillorVote
Mike McKeown For

Item: Appointment of a Temporary Parish Council Member to Upper Rissington Parish Council

Appointment of Temporary Town or Parish Council Members:

Resolution status:Carried

RESOLVED: That Full Council

  1. AGREED to make an order under Section 91 of the Local Government Act 1972 (‘the Act’) appointing Councillor Andrew Maclean as a temporary member of Upper Rissington Parish Council enabling Upper Rissington Parish Council to become quorate;
  2. NOTED that the appointment shall be effective until Upper Rissington Parish Council is quorate (i.e. it has four members of the Council in place, excepting the temporary appointee);
  3. APPROVED the draft procedure at Annex A, delegating authority to the Monitoring Officer to make orders and make temporary appointments to Town/Parish Councils as required, under the powers in Section 91 of the Act.

 

Voting
CouncillorVote
Mike McKeown For

Item: Notice of Motions

Cotswold Lakes:

Motion status:Carried

Voting
CouncillorVote
Mike McKeown For

Item: Matters exempt from publication

To move into private session:

Motion status:Carried

RESOLVED: That Full Council exclude the press and the public from the meeting during consideration of item 16 in accordance with provisions of section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

Voting
CouncillorVote
Mike McKeown For

Item: Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester

Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester:

Resolution status:Carried

RESOLVED: That Full Council:

 

  1. AGREED that the Old Station and Old Memorial cottages are disposed of, as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.

 

  1. DELEGATED AUTHORITY to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.

 

Voting
CouncillorVote
Mike McKeown For

 Cabinet, Thursday, 25th July, 2024 6.00 pm

Item: Minutes

Minutes of Cabinet on 9th May 2024:

Resolution status:Carried

RESOLVED: That the minutes of the meeting of the Cabinet meeting held on 9 May 2024 be approved as a correct record.

Voting
CouncillorVote
Mike McKeown For

Item: Issue(s) Arising from Overview and Scrutiny and/or Audit and Governance

Cabinet responses to recommendations from the Overview and Scrutiny Committee:

Resolution status:Carried

RESOLVED: That Cabinet APPROVE the responses to the recommendations from the Overview and Scrutiny Committee.

 

Voting
CouncillorVote
Mike McKeown For

Item: Channel Choice and Telephone Access Update

Channel Choice and Telephone Access Update:

Resolution status:Carried

RESOLVED: That Cabinet

1. AGREED to adopt the reduced telephone access arrangements on a permanent

basis.

Voting
CouncillorVote
Mike McKeown For

Item: Continuation of Crowdfund Cotswold

Continuation of Crowdfund Cotswold:

Resolution status:Carried

That Cabinet resolves to:

 

1.    Agree to continue with Crowdfund Cotswold, and let a three-year contract with Spacehive;

 

2.    Agree to make provision for a Community Grant pot in the Budget, at £60,000 per annum

Voting
CouncillorVote
Mike McKeown For

Item: 2023-24 Final Revenue and Capital Outturn Report

2023-24 Final Revenue and Capital Outturn Report:

Resolution status:Carried

RESOLVED: That Cabinet

 

1. NOTED the outturn financial position set out in this report;

 

2. APPROVED the carry forward of unspent capital budget included in Annex A and paragraph 6.21 of £1.513m into the 2024/25 Capital Programme;

 

3. APPROVED the transfers to and from reserves, as set out in Paragraphs 4.28 to 4.30

 

and Annex C;

 

4. NOTED the changes to provisions as set out in paragraphs 4.33 and 4.34;

 

5. APPROVED the closing balance on the Financial Resilience Reserve and the

 

commitment to fund the Council’s share of the estimated redundancy costs

 

associated with Phase 1 of the transfer of services from Publica to the Council

 

(up to £0.300m).

Voting
CouncillorVote
Mike McKeown For

Item: Discretionary Rate Relief in excess of £10,000

Discretionary Rate Relief in excess of £10,000:

Resolution status:Carried

RESOLVED: That Cabinet

 

1.    APPROVED the Discretionary Rate Relief application in respect of

Cirencester Leisure Centre.

Voting
CouncillorVote
Mike McKeown For

Item: On-Street Residential Charge Point Scheme - Sites Decision

On-Street Residential Charge Point Scheme - Sites Decision:

Resolution status:Carried

RESOLVED: That Cabinet

1.    AGREED to allocate £225,000 from the approved capital budget of £383,200 to deliver 30 EVCP charging bays across five district car parks, to include West Street, Tetbury and,

2.    DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance allocate any additional funding from the capital budget subject to business case and the ORCS grant conditions for the above sites, up to a maximum of £7500 per charging point.

3.    DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to allocate funding and proceed with EVCPs at the Brewery car park, subject to ORCs approval for a change in site and allocation of grant funding, a viable business case and appropriate due diligence being carried out to ensure site can be delivered and comply with grant conditions.

 

Voting
CouncillorVote
Mike McKeown For

Item: Approval to award the contract for cleaning and maintenance of public toilets

Approval to award the contract for cleaning and maintenance of public toilets:

Resolution status:Carried

RESOLVED: That Cabinet

1.    APPROVED the recommendation by officers to award the contract for the cleaning and maintenance of public convenience to the preferred contractor as outlined in the Exempt Annex B.

Voting
CouncillorVote
Mike McKeown For

Item: Publica Review - Detailed Transition Plan

Publica Review - Detailed Transition Plan:

Resolution status:Carried

That Cabinet resolves recommended to Full Council to:

 

1.    Approve the implementation of Phase 1 of the Publica Transition based on the Detailed Transition Plan and the phasing for the transition.

 

2.    Delegate to the Chief Executive, in consultation with the Leader of the Council, the decision to deal with any final detail matters arising from the Detailed Transition Plan.

 

3.    Delegate authority to the Director of Governance and Development (Monitoring Officer), in liaison with the Leader, to update the constitution by making any consequential changes required as a result of Phase 1 of the Publica Transition.

 

4.    Carry out a budget re-basing for the 2026/7 financial year so that the funding provided to Publica is proportionate to the services received.

 

5.    Note that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report

 

6.    Note the following as included in the Detailed Transition Plan;

 

Section 2: Transition Planning:

 

·         Note the Design-Led principles

 

·         Note the Key Goals for Transition

 

Section 7: Modelling Assumptions and Outputs:

 

·          Note the cost modelling for Phase 1.

 

Section 9:  Post-Transition Support:

 

·         Note the need for post-transition support.

Voting
CouncillorVote
Mike McKeown For

Item: Matters exempt from publication

For Cabinet to enter into private session:

Motion status:Carried

RESOLVED: That Cabinet exclude the public and press from the meeting in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

 

 

Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Voting
CouncillorVote
Mike McKeown For

Item: Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester

Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester:

Resolution status:Carried

That Cabinet recommended to Council to:

 

1.    AGREE to dispose of the Old Station and Old Memorial Cottages as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.

 

2.    Delegate authority to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.

Voting
CouncillorVote
Mike McKeown For

 Annual Council, Council, Wednesday, 15th May, 2024 6.00 pm

Item: Election of a Chair

Election of a Chair:

Resolution status:Carried

RESOLVED: That Councillor Nikki Ind be elected as Chair of Council for the Civic Year 2024/25.

Voting
CouncillorVote
Mike McKeown For

Item: Appointment of a Vice-Chair

Appointment of a Vice-Chair:

Resolution status:Carried

RESOLVED: That Councillor Mark Harris be appointed as Vice-Chair of Council for the civic year 2024/25.

Voting
CouncillorVote
Mike McKeown For

Item: Appointment of Committees

Appointment of Committees:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    DETERMINED that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;

 

2.    APPOINTED Councillors to serve on the Council’s Committees and working groups as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council;

 

3.    APPOINTED Chairs and Vice-Chairs for the Council’s Committees and working groups as shown in Annex B;

 

4.    NOTED the arrangements for substitutions set out in part 4 of the report;

 

5.    AGREED to confirm the changes to the terms of reference to include substitute members for the Constitution Working Group;

 

6.    AGREED the draft terms of reference for the Publica Review Working Group set out in Annex B.

Voting
CouncillorVote
Mike McKeown For

Item: Appointment of Outside Bodies

Appointment of Outside Bodies - Conservative Group Amendment:

Amendment status:Rejected

RESOLVED: That Council appoint Councillor Daryl Corps to the Gloucestershire Economic Growth Scrutiny Committee.

Voting
CouncillorVote
Mike McKeown Against

Appointment of Outside Bodies - Original Resolution:

Resolution status:Carried

 

RESOLVED: That Council

 

1.    NOTED the appointments to outside bodies by the Leader of the Council in respect of executive functions, as set out in Annex A Table 1;

 

2.    AGREED to confirm the appointments to the Gloucestershire County Council Economic Growth Scrutiny Committee and the Gloucestershire County Council Health Overview and Scrutiny Committee, as set out in Annex A Table 2.

Voting
CouncillorVote
Mike McKeown For

Item: On-Street Residential Chargepoint Scheme (ORCS) Grant Offer

On-Street Residential Chargepoint Scheme (ORCS) Grant Offer:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    Acknowledge the successful grant application of £191,600;

 

2.    APPROVED the On-Street capital scheme of £383,200 for inclusion in the Council’s capital programme funded by £191,600 of external grant funding and CDC matched funding of £191,600.

Voting
CouncillorVote
Mike McKeown For

Item: Next meeting

Change of meeting time:

Resolution status:Carried

RESOLVED: That Full Council amend the 25 September 2024 meeting time to start at 2pm.

Voting
CouncillorVote
Mike McKeown For