Resolution status:Carried
RESOLVED that the minutes of the meeting of the Cabinet held on 25 July 2024 be approved as a correct record.
RESOLVED: That Cabinet
1. Agree to delegate the submission of the Council’s response to the Cabinet Member for Planning and Regulatory Services (a delegated decision meeting has been scheduled for 12 September 2024 at 4pm).
1. AGREED to fund the following bids:
· Bid 1 – Kemble to Steadings Greenway (Sustrans)
· Bid 2 – Cirencester to Kemble Cycle Link (GCC)
· Bid 3 – Bourton-on-the-Water Interchange Hub (GCC)
· Bid 4 – Footpath in Moreton-in-Marsh (GCC)
· Bid 5 – The Forum Interchange Hub (GCC)
· Bid 7 – Sherborne Big Nature, Better Access (National Trust)
2. AGREED to fund bid 3 – Bourton-on-the-Water Interchange Hub (GCC) on the understanding that the funds for the bus stop ‘opposite the War Memorial’ will not be released until an agreement is reached between GCC and Bourton-on-the-Water PC on the final design and layout.
3. NOTED bid 6 – Moreton-in-Marsh Transport Hub / Interchange and Station Improvement Works (MiM TC/GWR) and encourage resubmission once the issues raised at paragraph 8.3 have been resolved.
1. NOTED publication of the Infrastructure Funding Statement.
2. AGREED to the CIL Recovery Policy
RESOLVED: That Cabinet:
1. Review and NOTED the financial position set out in this report.
2. AGREED to the recommendation in paragraph 8.3 that Cabinet continue to review in-year opportunities with Publica and Ubico to mitigate the forecast financial position
RESOLVED: That subject to the amendments noted, the Full Council minutes on 20 March 2024 be APPROVED as a correct record.
RESOLVED: That the minutes of the Annual Council meeting on 15 May 2024 be approved as a correct record.
RESOLVED: That Full Council:
1. APPROVED the implementation of Phase 1 of the Publica Transition
based on the Detailed Transition Plan and the phasing for the
transition.
2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Leader of
the Council, the decision to deal with any final detail matters arising
from the Detailed Transition Plan.
3. DELEGATED AUTHORITY to the Director of Governance and
Development (Monitoring Officer), in liaison with the Leader, to
update the constitution by making any consequential changes
required as a result of Phase 1 of the Publica Transition.
4. AGREED TO carry out a budget re-basing for the 2026/7 financial year so that
the funding provided to Publica is proportionate to the services
received.
5. NOTED that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report
6. NOTED the following as included in the Detailed Transition Plan;
Section 2: Transition Planning:
· Note the Design-Led principles
· Note the Key Goals for Transition
Section 7: Modelling Assumptions and Outputs:
· Note the cost modelling for Phase 1.
Section 9: Post-Transition Support:
· Note the need for post-transition support.
7. NOTED the recommendations of the Overview and Scrutiny Committee and therefore asks officers to work with members to clarify and define what success for the Council and continuing Publica will look like and the values that will underpin this success in order to improve efficiency and enhance services for residents, businesses and community organisations in the district.
RESOLVED: That Full Council
1. AGREED to appoint Robert Cawley and Melvin Kenyon and re-appoint Michael Paget-Wilkes and Phyllida Pyper as Independent Members, effective from 1.08.2024. All appointments to be a maximum of four years i.e. to 31.07.2028;
2. APPROVED that the Independent Persons are paid an annual allowance of £1000 per annum on a monthly basis, plus a mileage allowance equivalent to the rate paid to elected Members;
3. AUTHORISED the Director of Governance & Development (Monitoring Officer) to commence a recruitment campaign prior to the expiration of current appointments and to enable reports to be presented on future appointments.
Motion status:Carried
RESOLVED: That Full Council exclude the press and the public from the meeting during consideration of item 16 in accordance with provisions of section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.
RESOLVED: That the minutes of the meeting of the Cabinet meeting held on 9 May 2024 be approved as a correct record.
RESOLVED: That Cabinet APPROVE the responses to the recommendations from the Overview and Scrutiny Committee.
1. AGREED to adopt the reduced telephone access arrangements on a permanent
basis.
That Cabinet resolves to:
1. Agree to continue with Crowdfund Cotswold, and let a three-year contract with Spacehive;
2. Agree to make provision for a Community Grant pot in the Budget, at £60,000 per annum
1. NOTED the outturn financial position set out in this report;
2. APPROVED the carry forward of unspent capital budget included in Annex A and paragraph 6.21 of £1.513m into the 2024/25 Capital Programme;
3. APPROVED the transfers to and from reserves, as set out in Paragraphs 4.28 to 4.30
and Annex C;
4. NOTED the changes to provisions as set out in paragraphs 4.33 and 4.34;
5. APPROVED the closing balance on the Financial Resilience Reserve and the
commitment to fund the Council’s share of the estimated redundancy costs
associated with Phase 1 of the transfer of services from Publica to the Council
(up to £0.300m).
1. APPROVED the Discretionary Rate Relief application in respect of
Cirencester Leisure Centre.
1. AGREED to allocate £225,000 from the approved capital budget of £383,200 to deliver 30 EVCP charging bays across five district car parks, to include West Street, Tetbury and,
2. DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance allocate any additional funding from the capital budget subject to business case and the ORCS grant conditions for the above sites, up to a maximum of £7500 per charging point.
3. DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to allocate funding and proceed with EVCPs at the Brewery car park, subject to ORCs approval for a change in site and allocation of grant funding, a viable business case and appropriate due diligence being carried out to ensure site can be delivered and comply with grant conditions.
1. APPROVED the recommendation by officers to award the contract for the cleaning and maintenance of public convenience to the preferred contractor as outlined in the Exempt Annex B.
That Cabinet resolves recommended to Full Council to:
1. Approve the implementation of Phase 1 of the Publica Transition based on the Detailed Transition Plan and the phasing for the transition.
2. Delegate to the Chief Executive, in consultation with the Leader of the Council, the decision to deal with any final detail matters arising from the Detailed Transition Plan.
3. Delegate authority to the Director of Governance and Development (Monitoring Officer), in liaison with the Leader, to update the constitution by making any consequential changes required as a result of Phase 1 of the Publica Transition.
4. Carry out a budget re-basing for the 2026/7 financial year so that the funding provided to Publica is proportionate to the services received.
5. Note that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report
6. Note the following as included in the Detailed Transition Plan;
RESOLVED: That Cabinet exclude the public and press from the meeting in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.
Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
That Cabinet recommended to Council to:
1. AGREE to dispose of the Old Station and Old Memorial Cottages as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.
2. Delegate authority to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.
RESOLVED: That Councillor Nikki Ind be elected as Chair of Council for the Civic Year 2024/25.
RESOLVED: That Councillor Mark Harris be appointed as Vice-Chair of Council for the civic year 2024/25.
1. DETERMINED that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;
2. APPOINTED Councillors to serve on the Council’s Committees and working groups as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council;
3. APPOINTED Chairs and Vice-Chairs for the Council’s Committees and working groups as shown in Annex B;
4. NOTED the arrangements for substitutions set out in part 4 of the report;
5. AGREED to confirm the changes to the terms of reference to include substitute members for the Constitution Working Group;
6. AGREED the draft terms of reference for the Publica Review Working Group set out in Annex B.
Amendment status:Rejected
RESOLVED: That Council appoint Councillor Daryl Corps to the Gloucestershire Economic Growth Scrutiny Committee.
RESOLVED: That Council
1. NOTED the appointments to outside bodies by the Leader of the Council in respect of executive functions, as set out in Annex A Table 1;
2. AGREED to confirm the appointments to the Gloucestershire County Council Economic Growth Scrutiny Committee and the Gloucestershire County Council Health Overview and Scrutiny Committee, as set out in Annex A Table 2.
1. Acknowledge the successful grant application of £191,600;
2. APPROVED the On-Street capital scheme of £383,200 for inclusion in the Council’s capital programme funded by £191,600 of external grant funding and CDC matched funding of £191,600.
RESOLVED: That Full Council amend the 25 September 2024 meeting time to start at 2pm.
© Cotswold District Council