Resolution status:Carried
Appointment of Councillor Tristan Wilkinson to the Planning and Licensing Committee.
Council resolved to:
1. APPROVE the recommendation of the Performance & Appointments Committee’s Selection Panel that Jane Portman be appointed as Chief Executive Officer/Returning Officer/Electoral Registration Officer for a period of up to 9 months from 1 July 2025 or the date of commencement in post of a permanent Chief Executive Officer, whichever is earlier, to ensure the Council’s statutory duties are fulfilled and provide sufficient time for a permanent appointment to be made;
2. APPOINT the Interim Chief Executive Officer as the Council’s Head of Paid Service for the purposes of Section 4 of the Local Government and Housing Act 1989, from 1 July 2025 until a permanent Chief Executive Officer is appointed;
3. APPROVE the recommendation of the Selection Panel that Jane Portman is appointed as Interim Chief Executive Officer (Head of Paid Service), Returning Officer and Electoral Registration Officer with effect from 1 July 2025 or as soon as practically possible after that date;
4. APPOINT, in the event that the Interim Chief Executive Officer is unable to take up the role with effect from 1 July 2025, David Stanley, Deputy Chief Executive Officer, to undertake the role of Head of Paid Service, Returning Officer and Electoral Registration Officer until such time as the Interim Chief Executive Officer is available to take up the role;
5. AUTHORISE the Head of HR to commence the process of appointing a permanent Chief Executive Officer (Head of Paid Service) and Returning Officer / Electoral Registration Officer.
RESOLVED: That Councillor Mark Harris be appointed as Chair of Council for the Civic Year 2025/26.
Council RESOLVED that Councillor Ray Brassington be appointed as Vice-Chair of Council for the Civic Year 2025/26.
Council RESOLVED that Councillor Mike Evemy be appointed as Leader of Council for a term of office extending to the Annual Council meeting in May 2027.
Full Council RESOLVED to:
Council RESOLVED to:
Table 1;
RESOLVED that Cabinet recommend to Council to:
RESOLVED that Cabinet endorses the Renewable Energy Study for use as:
RESOLVED that Cabinet endorsed the Cotswolds National Landscape Management Plan 2025–2030 for use as:
RESOLVED that Cabinet:
RESOLVED that the minutes are accepted as a true and accurate record of the meeting of 24 February 2025.
Council RESOLVED to
Council RESOLVED to approve the Council’s Pay Policy for 2025/26.
That a revised and strong letter to be sent to the Chancellor of the Exchequer, be considered by Overview and Scrutiny.
Resolved that the minutes of Full Council 22 January 2025 be approved as an accurate record.
Amendment status:Rejected
It was proposed to Restructure the CDC communications team so that the staffing costs within the communications budget are reduced from £340,000 to £200,000 to give a £140,000 annual saving, reducing the overall Press & PR/Communications budget from £404,764 to £264,764.
£40,000 of this annual saving to be used towards a new permanent Level 1 Case and Field Work Officer post in the Environmental Protection Team.
Council RESOLVED to approve:
RESOLVED that subject to confirmation of Gloucestershire County Council’s precept Council NOTES and APPROVES that:
1) for the purposes of the Local Government Finance Act 1992 Section 35(2), there are no special expenses for the District Council in 2025/26;
2) using their delegated authority, the Deputy Chief Executive calculated the Council Tax Base for 2025/26:
(a) for the whole Council area as 44,456.16 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and
(b) for dwellings in those parts of its area to which a Parish Precept relates as in the attached Schedule 1.
3) the Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish Precepts) is £158.93.
4) the following amounts be calculated for the year 2025/26 in accordance with Sections 31 to 36 of the Act:
(a) 50,782,191 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.
(b) £38,558,091 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.
(c) £12,224,100 being the amount by which the aggregate at 4(a) above exceeds the aggregate at 4(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).
(d) £274.97 being the amount at 4(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);
(e) £5,158,845 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the attached Schedule 2.
(f) £158.93 being the amount at 4(d) above less the result given by dividing the amount at 4(e) above by Item T(2(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates;
(g) the amounts shown in Schedule 2 being the amounts given by adding to the amount at 4(f) above, the amounts of the special item or items relating to dwellings in those parts of the Council’s area shown in Schedule 2 divided in each case by the amount at 2(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate;
(h) the amounts shown in Schedule 3 being the amounts given by multiplying the amounts at 4(f) and 4(g) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands;
5) for the year 2025/26 the Gloucestershire County Council and the Police & Crime Commissioner for Gloucestershire have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below:
Valuation
Band
Gloucestershire County Council
Police and
Crime Commissioner
£
A
1,119.77
214.72
B
C
1,306.39
1,493.02
250.51
286.29
D
E
F
G
H
1,679.65
2,052.91
2,426.16
2,799.42
3,539.30
322.08
393.65
465.23
536.80
644.16
6) the Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in Schedule 4 as the amounts of Council Tax for the year 2025/26 for each part of its area and for each of the categories of dwellings.
7) the Council’s basic amount of Council Tax for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992.
8) the following Council/Publica Officers: Deputy Chief Executive, Interim Director – Resident Services, Director of Governance and Development, Legal Executive, Business Manager – Environmental, Welfare and Revenues, Revenues Manager, Revenues Lead and Senior Recovery Officer be authorised to:
(a) collect and recover any National Non-Domestic Rates and Council Tax; and
(b) prosecute or defend on the Council’s behalf or to appear on its behalf in proceedings before a magistrate’s court in respect of unpaid National Non-Domestic Rates and Council Tax.
Amendment status:Carried
RESOLVED: That the minutes of the previous meeting on 25 September 2024 be APPROVED as a correct record.
RESOLVED: That Full Council
1. NOTED the update from the Leader of the Council regarding the change to the membership and responsibilities of Cabinet Members.
2. AGREED to appoint from the Liberal Democrat Group Councillor Lisa Spivey to the Overview and Scrutiny Committee to replace Councillor Tristan Wilkinson.
1. APPROVED the Statement of Principles; and,
2. APPROVED to continue to adopt a “no-casino resolution”
for inclusions in the published Gambling Act 2005 Licensing
Policy Statement.
That Full Council resolves to:
1. Approve a dispensation for Councillor Tony Dale in accordance with Section 85(1) of the Local Government Act 1972, on the grounds of ill-health.
RESOLVED: that the minutes of the meeting held on 3 October 2024 be approved as a correct record.
RESOLVED: That Cabinet AGREED RECOMMEND to Full Council:
1. The increase to income bands as detailed within paragraphs 3.2, 3.3 and Annex A of this report from 1 April 2025.
2. That any surplus in the Hardship Fund to be transferred over to 2025/2026 for reasons detailed in paragraphs 3.6 and 3.7 of the report.
RESOLVED: That Cabinet:
1. NOTED the Council’s work to support communities with the cost of living.
2. REQUESTED that the Cost of Living Steering Group continues to consider further opportunities to support communities with the cost of living.
1. APPROVED the 2025/26 Budget Strategy as outlined in the report.
2. APPROVED the revised Capital Programme including the additional expenditure on Disabled Facilities funded by Disabled Facilities Grant, as set out in Annex B.
RESOLVED: That the minutes of the meeting of the Cabinet meeting held on 5 September 2024 be approved as a correct record.
RESOLVED: That Cabinet
1. AGREED to the petition request to keep open the public conveniences in the High Street / Market Square, Stow-on-the-Wold and instead close the public conveniences in Maugersbury Road.
1. APPROVED the draft Green Economic Growth Strategy for a four-week period of consultation as set out in Section 4.
2. AGREED to a further report setting out the results of the consultation and any amendments to the strategy arising from it to enable Cabinet to consider the strategy for adoption.
3. NOTED the adoption of the Gloucestershire Economic Strategy by Gloucestershire County Council’s Cabinet.
1. APPROVED the Public Health Funeral Policy
1. APPROVED the Policy set out in Annex A
1. APPROVED the implementation of the Long -Term Empty Property Strategy for 2024 – 2025.
1. AGREED the recommendations in the annexed review;
2. AGREED to the proposal to formally notify ward members on validation of Asset of Community Value nominations.
RESOLVED: That subject to the amendments noted, the Full Council minutes on 20 March 2024 be APPROVED as a correct record.
RESOLVED: That the minutes of the Annual Council meeting on 15 May 2024 be approved as a correct record.
RESOLVED: That Full Council:
1. APPROVED the implementation of Phase 1 of the Publica Transition
based on the Detailed Transition Plan and the phasing for the
transition.
2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Leader of
the Council, the decision to deal with any final detail matters arising
from the Detailed Transition Plan.
3. DELEGATED AUTHORITY to the Director of Governance and
Development (Monitoring Officer), in liaison with the Leader, to
update the constitution by making any consequential changes
required as a result of Phase 1 of the Publica Transition.
4. AGREED TO carry out a budget re-basing for the 2026/7 financial year so that
the funding provided to Publica is proportionate to the services
received.
5. NOTED that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report
6. NOTED the following as included in the Detailed Transition Plan;
Section 2: Transition Planning:
· Note the Design-Led principles
· Note the Key Goals for Transition
Section 7: Modelling Assumptions and Outputs:
· Note the cost modelling for Phase 1.
Section 9: Post-Transition Support:
· Note the need for post-transition support.
7. NOTED the recommendations of the Overview and Scrutiny Committee and therefore asks officers to work with members to clarify and define what success for the Council and continuing Publica will look like and the values that will underpin this success in order to improve efficiency and enhance services for residents, businesses and community organisations in the district.
1. AGREED to appoint Robert Cawley and Melvin Kenyon and re-appoint Michael Paget-Wilkes and Phyllida Pyper as Independent Members, effective from 1.08.2024. All appointments to be a maximum of four years i.e. to 31.07.2028;
2. APPROVED that the Independent Persons are paid an annual allowance of £1000 per annum on a monthly basis, plus a mileage allowance equivalent to the rate paid to elected Members;
3. AUTHORISED the Director of Governance & Development (Monitoring Officer) to commence a recruitment campaign prior to the expiration of current appointments and to enable reports to be presented on future appointments.
Motion status:Carried
RESOLVED: That Full Council exclude the press and the public from the meeting during consideration of item 16 in accordance with provisions of section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.
RESOLVED: That the minutes of the meeting of the Cabinet meeting held on 9 May 2024 be approved as a correct record.
RESOLVED: That Cabinet APPROVE the responses to the recommendations from the Overview and Scrutiny Committee.
1. AGREED to adopt the reduced telephone access arrangements on a permanent
basis.
That Cabinet resolves to:
1. Agree to continue with Crowdfund Cotswold, and let a three-year contract with Spacehive;
2. Agree to make provision for a Community Grant pot in the Budget, at £60,000 per annum
1. NOTED the outturn financial position set out in this report;
2. APPROVED the carry forward of unspent capital budget included in Annex A and paragraph 6.21 of £1.513m into the 2024/25 Capital Programme;
3. APPROVED the transfers to and from reserves, as set out in Paragraphs 4.28 to 4.30
and Annex C;
4. NOTED the changes to provisions as set out in paragraphs 4.33 and 4.34;
5. APPROVED the closing balance on the Financial Resilience Reserve and the
commitment to fund the Council’s share of the estimated redundancy costs
associated with Phase 1 of the transfer of services from Publica to the Council
(up to £0.300m).
1. APPROVED the Discretionary Rate Relief application in respect of
Cirencester Leisure Centre.
1. AGREED to allocate £225,000 from the approved capital budget of £383,200 to deliver 30 EVCP charging bays across five district car parks, to include West Street, Tetbury and,
2. DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance allocate any additional funding from the capital budget subject to business case and the ORCS grant conditions for the above sites, up to a maximum of £7500 per charging point.
3. DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to allocate funding and proceed with EVCPs at the Brewery car park, subject to ORCs approval for a change in site and allocation of grant funding, a viable business case and appropriate due diligence being carried out to ensure site can be delivered and comply with grant conditions.
1. APPROVED the recommendation by officers to award the contract for the cleaning and maintenance of public convenience to the preferred contractor as outlined in the Exempt Annex B.
That Cabinet resolves recommended to Full Council to:
1. Approve the implementation of Phase 1 of the Publica Transition based on the Detailed Transition Plan and the phasing for the transition.
2. Delegate to the Chief Executive, in consultation with the Leader of the Council, the decision to deal with any final detail matters arising from the Detailed Transition Plan.
3. Delegate authority to the Director of Governance and Development (Monitoring Officer), in liaison with the Leader, to update the constitution by making any consequential changes required as a result of Phase 1 of the Publica Transition.
4. Carry out a budget re-basing for the 2026/7 financial year so that the funding provided to Publica is proportionate to the services received.
5. Note that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report
6. Note the following as included in the Detailed Transition Plan;
RESOLVED: That Cabinet exclude the public and press from the meeting in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.
Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
That Cabinet recommended to Council to:
1. AGREE to dispose of the Old Station and Old Memorial Cottages as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.
2. Delegate authority to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.
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