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Voting record

 Cabinet, Thursday, 7th November, 2024 6.00 pm

Item: Minutes

Minutes of 3 October 2024:

Resolution status:Carried

RESOLVED: that the minutes of the meeting held on 3 October 2024 be approved as a correct record.

 

Voting
CouncillorVote
Joe Harris For

Item: Council Tax Support Scheme 2025/2026

Council Tax Support Scheme 2025/26:

Resolution status:Carried

RESOLVED: That Cabinet AGREED RECOMMEND to Full Council:

1.    The increase to income bands as detailed within paragraphs 3.2, 3.3 and Annex A of this report from 1 April 2025.

2.    That any surplus in the Hardship Fund to be transferred over to 2025/2026 for reasons detailed in paragraphs 3.6 and 3.7 of the report.

Voting
CouncillorVote
Joe Harris For

Item: Update on the Council’s involvement in and support for Cost of Living related initiatives

Update on the Council’s involvement in and support for Cost of Living related initiatives:

Resolution status:Carried

RESOLVED: That Cabinet:

1.    NOTED the Council’s work to support communities with the cost of living.

2.    REQUESTED that the Cost of Living Steering Group continues to consider further opportunities to support communities with the cost of living.

 

Voting
CouncillorVote
Joe Harris For

Item: Draft Budget 2025/26 and Medium Term Financial Strategy

Draft Budget 2025/26 and Medium Term Financial Strategy:

Resolution status:Carried

RESOLVED: That Cabinet:

1.    APPROVED the 2025/26 Budget Strategy as outlined in the report.

2.    APPROVED the revised Capital Programme including the additional expenditure on Disabled Facilities funded by Disabled Facilities Grant, as set out in Annex B.

 

Voting
CouncillorVote
Joe Harris For

 Cabinet, Thursday, 3rd October, 2024 6.00 pm

Item: Minutes

Minutes of the 5 September 2024 Cabinet meeting:

Resolution status:Carried

 

RESOLVED: That the minutes of the meeting of the Cabinet meeting held on 5 September 2024 be approved as a correct record.

Voting
CouncillorVote
Joe Harris For

Item: Petition: Retain the Public Toilets in the High Street/Market Square, Stow-on-the-Wold

Petition: Retain the Public Toilets in the High Street/Market Square, Stow-on-the-Wold:

Resolution status:Carried

RESOLVED: That Cabinet

1. AGREED to the petition request to keep open the public conveniences in the High Street / Market Square, Stow-on-the-Wold and instead close the public conveniences in Maugersbury Road.

 

Voting
CouncillorVote
Joe Harris For

Item: Green Economic Growth Strategy Refresh

Green Economic Growth Strategy Refresh:

Resolution status:Carried

RESOLVED: That Cabinet

1. APPROVED the draft Green Economic Growth Strategy for a four-week period of consultation as set out in Section 4.

2. AGREED to a further report setting out the results of the consultation and any amendments to the strategy arising from it to enable Cabinet to consider the strategy for adoption.

3. NOTED the adoption of the Gloucestershire Economic Strategy by Gloucestershire County Council’s Cabinet.

 

Voting
CouncillorVote
Joe Harris For

Item: Public Health Funeral Policy

Public Health Funeral Policy:

Resolution status:Carried

RESOLVED: That Cabinet

1. APPROVED the Public Health Funeral Policy

 

Voting
CouncillorVote
Joe Harris For

Item: Storage of Non-Motor Vehicles and Structures on the Public Highway Policy

Storage of Non-Motor Vehicles and Structures on the Public Highway Policy:

Resolution status:Carried

RESOLVED: That Cabinet

1. APPROVED the Policy set out in Annex A

Voting
CouncillorVote
Joe Harris For

Item: Long-Term Empty Property Strategy 2024 - 2029

Long-Term Empty Property Strategy 2024 - 2029:

Resolution status:Carried

RESOLVED: That Cabinet

1. APPROVED the implementation of the Long -Term Empty Property Strategy for 2024 – 2025.

Voting
CouncillorVote
Joe Harris For

Item: Assets of Community Value - Process Review

Assets of Community Value - Process Review:

Resolution status:Carried

RESOLVED: That Cabinet

1. AGREED the recommendations in the annexed review;

2. AGREED to the proposal to formally notify ward members on validation of Asset of Community Value nominations.

Voting
CouncillorVote
Joe Harris For

Item: Menopause Policy

Menopause Policy:

Resolution status:Carried

Voting
CouncillorVote
Joe Harris For

 Council, Wednesday, 25th September, 2024 2.00 pm

Item: Minutes

Minutes of last meeting 31 July 2024:

Resolution status:Carried

RESOLVED: That subject to the amendments noted, the Full Council minutes of 31 July 2024 be APPROVED as a correct record.

 

Voting
CouncillorVote
Joe Harris For

Item: Petition: Retain the public toilets in the High Street/Market Square, Stow-on-the-Wold

Petition: Retain the public toilets in the High Street/Market Square, Stow-on-the-Wold:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    NOTE the petition signed by 1,198 people requesting the Council to retain the public toilets in High Street/Market Square, Stow-on-the-Wold.

2.    AGREE to refer consideration of the petition to Cabinet, as it is the relevant decision-making body, for discussion and decision at its meeting on 3 October 2024

 

 

Voting
CouncillorVote
Joe Harris For

Item: District Boundary Review - Council Size Proposal

District Boundary Review - Council Size Proposal:

Resolution status:Carried

RESOLVED: That Full Council

1. APPROVE the draft Council Size Proposal (Annex A) for

submission to The Local Government Boundary Commission for

England.

2. AGREE TO DELEGATE AUTHORITY to the Business Manager for Democratic

Services, in consultation with the Chief Executive Officer and the

Chair of the Boundary Review Working Group, to finalise the

Council Size Proposal document to reflect the discussion at full

Council (if required) and to make other minor amendments to

improve the document prior to submission.

Voting
CouncillorVote
Joe Harris For

Item: Treasury Management Outturn 2023/24

Treasury Management Outturn Report 2023/24:

Resolution status:Carried

RESOLVED: That Full Council

1. NOTE the Treasury Management performance for the period 01

April 2023 to 31 March 2024;

2. APPROVE the Treasury Management Outturn Report for 2023/24.

Voting
CouncillorVote
Joe Harris For

Item: Sewage Summit Update

Sewage Summit Update:

Resolution status:Carried

That Council resolves to:

  1. Note the report and approve the following recommendations;
    1. The Chief Executive writes to Government requesting they:

                                                               i.      Make Water Companies Statutory Consultees for both Development Control and in preparing Local and Strategic Plans;

                                                             ii.      Introduce clear mandatory controls on storm water drainage for all development.

  1. Introduce a validation checklist and matrix of Grampian conditions.
  2. Incorporate policies within the new Local Plan to optimise water efficiency for new houses.
  3. Consider, subject to a business case and affordability including in the 2025-26 budget process funding for a specialist Officer to work with the Flood Risk Management Team and Planning service to liaise between Developers and the Water Companies along with related bodies.
  4. Continue to develop an effective Communication Strategy to outline to residents the statutory obligations and powers of each local government body and other relevant organisations such as the Environment Agency.

 

Voting
CouncillorVote
Joe Harris For

Item: Report of the Constitution Working Group - Planning Protocol and Scheme of Delegation

Report of the Constitution Working Group - Planning Protocol and Scheme of Delegation:

Resolution status:Carried

RESOLVED: That Council

 

  1. APPROVE the changes and corrections to the Scheme of Delegation (as amended) in respect of the Planning & Licensing Committee.

2.    APPROVE the changes and corrections to Planning Protocol in respect of the Planning & Licensing Committee

Voting
CouncillorVote
Joe Harris For

Item: Review of Standards Arrangements

Review of Standards Arrangements:

Resolution status:Carried

RESOLVED: That Council

 

1. APPROVE the updated arrangements for dealing with code

of conduct complaints;

2. APPROVE the procedure for the Standards Hearing Sub-Committee and to delegate authority to the Director of Governance & Development to make minor amendments to the procedure.

 

Voting
CouncillorVote
Joe Harris For

Extension of the meeting:

Resolution status:Carried

RESOLVED: That Full Council continues the meeting for the final hour.

Voting
CouncillorVote
Joe Harris For

Item: Motion A: Safety of lithium batteries in e-scooters and e-bikes & their disposal

Motion A: Safety of lithium batteries in e-scooters and e-bikes & their disposal:

Motion status:Carried

RESOLVED: That Full Council

1. AGREE to support the Safety of Electric-Powered Micromobility Vehicles and Lithium Batteries Bill;

2. AGREE to request that the Leader of the Council writes to MP’s Sir Geoffrey Clifton-Brown and Roz Savage to provide notice that the motion has been passed - request that the Safety of Electric-Powered Micromobility Vehicles and Lithium Batteries Bill is supported in Parliament;

3. AGREE that the Leader of the Council writes to the organisers of the cross-party campaign for the Bill, expressing our support (electricalsafetyfirst.org.uk).

Voting
CouncillorVote
Joe Harris For

Item: Motion B: Ambulance motion

Motion B: Ambulance Motion:

Motion status:Carried

RESOLVED: That Council

 

  1. AGREED to instruct the Chief Executive to write to the CEO of SWASFT asking him for a full report on what steps he will be taking to improve ambulance response times in the Cotswold District as well as providing more support to grow the Community First Responder teams whose assistance is invaluable and thereafter invite him to attend the Overview and Scrutiny Committee to discuss his report and the actions resulting from it.
  2. AGREED to instruct the Chief Executive to write to the Chair of the county’s Health Overview and Scrutiny Committee asking that committee to express this Council’s concerns at its next meeting and to regularly scrutinise ambulance performance as a standard agenda item.
  3. AGREED to instruct the CEO to write to our two MPs asking them to raise this issue in Parliament and to lobby SWASFT on our behalf.

 

Voting
CouncillorVote
Joe Harris For

 Council, Wednesday, 31st July, 2024 6.00 pm

Item: Minutes

Minutes of the Full Council meeting on 20 March 2024:

Resolution status:Carried

RESOLVED: That subject to the amendments noted, the Full Council minutes on 20 March 2024 be APPROVED as a correct record.

Voting
CouncillorVote
Joe Harris For

Minutes of the Annual Council meeting on 15 May 2024:

Resolution status:Carried

RESOLVED: That the minutes of the Annual Council meeting on 15 May 2024 be approved as a correct record.

Voting
CouncillorVote
Joe Harris For

Item: Publica Review - Detailed report

Publica Review Detailed Transition Plan:

Resolution status:Carried

RESOLVED: That Full Council:

1. APPROVED the implementation of Phase 1 of the Publica Transition

based on the Detailed Transition Plan and the phasing for the

transition.

2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Leader of

the Council, the decision to deal with any final detail matters arising

from the Detailed Transition Plan.

3. DELEGATED AUTHORITY to the Director of Governance and

Development (Monitoring Officer), in liaison with the Leader, to

update the constitution by making any consequential changes

required as a result of Phase 1 of the Publica Transition.

4. AGREED TO carry out a budget re-basing for the 2026/7 financial year so that

the funding provided to Publica is proportionate to the services

received.

5. NOTED that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report

6. NOTED the following as included in the Detailed Transition Plan;

Section 2: Transition Planning:

· Note the Design-Led principles

· Note the Key Goals for Transition

Section 7: Modelling Assumptions and Outputs:

· Note the cost modelling for Phase 1.

Section 9: Post-Transition Support:

· Note the need for post-transition support.

7. NOTED the recommendations of the Overview and Scrutiny Committee and therefore asks officers to work with members to clarify and define what success for the Council and continuing Publica will look like and the values that will underpin this success in order to improve efficiency and enhance services for residents, businesses and community organisations in the district.

 

Voting
CouncillorVote
Joe Harris For

Item: Business And Planning Act 2020 - Update To Pavement Licensing Regime

Business And Planning Act 2020 - Update To Pavement Licensing Regime:

Resolution status:Carried

RESOLVED: That Full Council:

  1. APPROVED the draft Pavement Licensing Policy and Fees, attached at Annex A.

 

Voting
CouncillorVote
Joe Harris For

Item: Appointment and Remuneration of Independent Persons

Appointment and Remuneration of Independent Persons:

Resolution status:Carried

RESOLVED: That Full Council

1.     AGREED to appoint Robert Cawley and Melvin Kenyon and re-appoint Michael Paget-Wilkes and Phyllida Pyper as Independent Members, effective from 1.08.2024. All appointments to be a maximum of four years i.e. to 31.07.2028;

2.     APPROVED that the Independent Persons are paid an annual allowance of £1000 per annum on a monthly basis, plus a mileage allowance equivalent to the rate paid to elected Members;

3.     AUTHORISED the Director of Governance & Development (Monitoring Officer) to commence a recruitment campaign prior to the expiration of current appointments and to enable reports to be presented on future appointments.

 

Voting
CouncillorVote
Joe Harris For

Item: Appointment of a Temporary Parish Council Member to Upper Rissington Parish Council

Appointment of Temporary Town or Parish Council Members:

Resolution status:Carried

RESOLVED: That Full Council

  1. AGREED to make an order under Section 91 of the Local Government Act 1972 (‘the Act’) appointing Councillor Andrew Maclean as a temporary member of Upper Rissington Parish Council enabling Upper Rissington Parish Council to become quorate;
  2. NOTED that the appointment shall be effective until Upper Rissington Parish Council is quorate (i.e. it has four members of the Council in place, excepting the temporary appointee);
  3. APPROVED the draft procedure at Annex A, delegating authority to the Monitoring Officer to make orders and make temporary appointments to Town/Parish Councils as required, under the powers in Section 91 of the Act.

 

Voting
CouncillorVote
Joe Harris For

Item: Notice of Motions

Cotswold Lakes:

Motion status:Carried

Voting
CouncillorVote
Joe Harris For

Item: Matters exempt from publication

To move into private session:

Motion status:Carried

RESOLVED: That Full Council exclude the press and the public from the meeting during consideration of item 16 in accordance with provisions of section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

Voting
CouncillorVote
Joe Harris For

Item: Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester

Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester:

Resolution status:Carried

RESOLVED: That Full Council:

 

  1. AGREED that the Old Station and Old Memorial cottages are disposed of, as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.

 

  1. DELEGATED AUTHORITY to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.

 

Voting
CouncillorVote
Joe Harris For

 Cabinet, Thursday, 25th July, 2024 6.00 pm

Item: Minutes

Minutes of Cabinet on 9th May 2024:

Resolution status:Carried

RESOLVED: That the minutes of the meeting of the Cabinet meeting held on 9 May 2024 be approved as a correct record.

Voting
CouncillorVote
Joe Harris For

Item: Issue(s) Arising from Overview and Scrutiny and/or Audit and Governance

Cabinet responses to recommendations from the Overview and Scrutiny Committee:

Resolution status:Carried

RESOLVED: That Cabinet APPROVE the responses to the recommendations from the Overview and Scrutiny Committee.

 

Voting
CouncillorVote
Joe Harris For

Item: Channel Choice and Telephone Access Update

Channel Choice and Telephone Access Update:

Resolution status:Carried

RESOLVED: That Cabinet

1. AGREED to adopt the reduced telephone access arrangements on a permanent

basis.

Voting
CouncillorVote
Joe Harris For

Item: Continuation of Crowdfund Cotswold

Continuation of Crowdfund Cotswold:

Resolution status:Carried

That Cabinet resolves to:

 

1.    Agree to continue with Crowdfund Cotswold, and let a three-year contract with Spacehive;

 

2.    Agree to make provision for a Community Grant pot in the Budget, at £60,000 per annum

Voting
CouncillorVote
Joe Harris For

Item: 2023-24 Final Revenue and Capital Outturn Report

2023-24 Final Revenue and Capital Outturn Report:

Resolution status:Carried

RESOLVED: That Cabinet

 

1. NOTED the outturn financial position set out in this report;

 

2. APPROVED the carry forward of unspent capital budget included in Annex A and paragraph 6.21 of £1.513m into the 2024/25 Capital Programme;

 

3. APPROVED the transfers to and from reserves, as set out in Paragraphs 4.28 to 4.30

 

and Annex C;

 

4. NOTED the changes to provisions as set out in paragraphs 4.33 and 4.34;

 

5. APPROVED the closing balance on the Financial Resilience Reserve and the

 

commitment to fund the Council’s share of the estimated redundancy costs

 

associated with Phase 1 of the transfer of services from Publica to the Council

 

(up to £0.300m).

Voting
CouncillorVote
Joe Harris For

Item: Discretionary Rate Relief in excess of £10,000

Discretionary Rate Relief in excess of £10,000:

Resolution status:Carried

RESOLVED: That Cabinet

 

1.    APPROVED the Discretionary Rate Relief application in respect of

Cirencester Leisure Centre.

Voting
CouncillorVote
Joe Harris For

Item: On-Street Residential Charge Point Scheme - Sites Decision

On-Street Residential Charge Point Scheme - Sites Decision:

Resolution status:Carried

RESOLVED: That Cabinet

1.    AGREED to allocate £225,000 from the approved capital budget of £383,200 to deliver 30 EVCP charging bays across five district car parks, to include West Street, Tetbury and,

2.    DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance allocate any additional funding from the capital budget subject to business case and the ORCS grant conditions for the above sites, up to a maximum of £7500 per charging point.

3.    DELEGATED AUTHORITY to the Deputy Chief Executive and Section 151 Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to allocate funding and proceed with EVCPs at the Brewery car park, subject to ORCs approval for a change in site and allocation of grant funding, a viable business case and appropriate due diligence being carried out to ensure site can be delivered and comply with grant conditions.

 

Voting
CouncillorVote
Joe Harris For

Item: Approval to award the contract for cleaning and maintenance of public toilets

Approval to award the contract for cleaning and maintenance of public toilets:

Resolution status:Carried

RESOLVED: That Cabinet

1.    APPROVED the recommendation by officers to award the contract for the cleaning and maintenance of public convenience to the preferred contractor as outlined in the Exempt Annex B.

Voting
CouncillorVote
Joe Harris For

Item: Publica Review - Detailed Transition Plan

Publica Review - Detailed Transition Plan:

Resolution status:Carried

That Cabinet resolves recommended to Full Council to:

 

1.    Approve the implementation of Phase 1 of the Publica Transition based on the Detailed Transition Plan and the phasing for the transition.

 

2.    Delegate to the Chief Executive, in consultation with the Leader of the Council, the decision to deal with any final detail matters arising from the Detailed Transition Plan.

 

3.    Delegate authority to the Director of Governance and Development (Monitoring Officer), in liaison with the Leader, to update the constitution by making any consequential changes required as a result of Phase 1 of the Publica Transition.

 

4.    Carry out a budget re-basing for the 2026/7 financial year so that the funding provided to Publica is proportionate to the services received.

 

5.    Note that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report

 

6.    Note the following as included in the Detailed Transition Plan;

 

Section 2: Transition Planning:

 

·         Note the Design-Led principles

 

·         Note the Key Goals for Transition

 

Section 7: Modelling Assumptions and Outputs:

 

·          Note the cost modelling for Phase 1.

 

Section 9:  Post-Transition Support:

 

·         Note the need for post-transition support.

Voting
CouncillorVote
Joe Harris For

Item: Matters exempt from publication

For Cabinet to enter into private session:

Motion status:Carried

RESOLVED: That Cabinet exclude the public and press from the meeting in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

 

 

Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Voting
CouncillorVote
Joe Harris For

Item: Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester

Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester:

Resolution status:Carried

That Cabinet recommended to Council to:

 

1.    AGREE to dispose of the Old Station and Old Memorial Cottages as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.

 

2.    Delegate authority to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.

Voting
CouncillorVote
Joe Harris For

 Annual Council, Council, Wednesday, 15th May, 2024 6.00 pm

Item: Election of a Chair

Election of a Chair:

Resolution status:Carried

RESOLVED: That Councillor Nikki Ind be elected as Chair of Council for the Civic Year 2024/25.

Voting
CouncillorVote
Joe Harris For

Item: Appointment of a Vice-Chair

Appointment of a Vice-Chair:

Resolution status:Carried

RESOLVED: That Councillor Mark Harris be appointed as Vice-Chair of Council for the civic year 2024/25.

Voting
CouncillorVote
Joe Harris For

Item: Appointment of Committees

Appointment of Committees:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    DETERMINED that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;

 

2.    APPOINTED Councillors to serve on the Council’s Committees and working groups as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council;

 

3.    APPOINTED Chairs and Vice-Chairs for the Council’s Committees and working groups as shown in Annex B;

 

4.    NOTED the arrangements for substitutions set out in part 4 of the report;

 

5.    AGREED to confirm the changes to the terms of reference to include substitute members for the Constitution Working Group;

 

6.    AGREED the draft terms of reference for the Publica Review Working Group set out in Annex B.

Voting
CouncillorVote
Joe Harris For

Item: Appointment of Outside Bodies

Appointment of Outside Bodies - Conservative Group Amendment:

Amendment status:Rejected

RESOLVED: That Council appoint Councillor Daryl Corps to the Gloucestershire Economic Growth Scrutiny Committee.

Voting
CouncillorVote
Joe Harris Against

Appointment of Outside Bodies - Original Resolution:

Resolution status:Carried

 

RESOLVED: That Council

 

1.    NOTED the appointments to outside bodies by the Leader of the Council in respect of executive functions, as set out in Annex A Table 1;

 

2.    AGREED to confirm the appointments to the Gloucestershire County Council Economic Growth Scrutiny Committee and the Gloucestershire County Council Health Overview and Scrutiny Committee, as set out in Annex A Table 2.

Voting
CouncillorVote
Joe Harris For

Item: On-Street Residential Chargepoint Scheme (ORCS) Grant Offer

On-Street Residential Chargepoint Scheme (ORCS) Grant Offer:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    Acknowledge the successful grant application of £191,600;

 

2.    APPROVED the On-Street capital scheme of £383,200 for inclusion in the Council’s capital programme funded by £191,600 of external grant funding and CDC matched funding of £191,600.

Voting
CouncillorVote
Joe Harris For

Item: Next meeting

Change of meeting time:

Resolution status:Carried

RESOLVED: That Full Council amend the 25 September 2024 meeting time to start at 2pm.

Voting
CouncillorVote
Joe Harris For