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Voting record

 Council, Wednesday, 26th November, 2025 2.00 pm

Item: Minutes

To APPROVE the minutes of Full Council 24 September 2025:

Resolution status:Carried

RESOLVED that the minutes of Full Council 24 September 2025 were approved as a true and accurate record.

Voting
CouncillorVote
Jon Wareing For

Item: Appointment of a Permanent Chief Executive Officer (Head of Paid Service), Returning Officer and Electoral Registration Officer

To approve the Recommendation of the Performance and Appointments Committee:

Resolution status:Carried

Council RESOLVED to:

1.    Appoint Jane Portman to the role of permanent Chief Executive Officer with effect from 1 January 2026 on an annual salary of £140,000 with an additional one-off allowance of up to £8,000.

2.    Appoint Jane Portman as the Council’s Head of Paid Service for the purposes of Section 4 of the Local Government and Housing Act 1989 with effect from 1 January 2026.

3.    Appoint Jane Portman as the Council’s Returning Officer and Electoral Registration Officer for the purposes of Section 35 of the Representation of the Peoples Act (1983) and Regulation 4 of the Parish & Community Meeting (Polls) Rules (1987).

Voting
CouncillorVote
Jon Wareing For

Item: Mid-Term Review of Members' Allowances Scheme

To Approve the recommendations of the Independent Remuneration Panel:

Resolution status:Carried

Resolved that Council APPROVED the recommendations of the Independent Remuneration Panel with regards to Special Responsibility Allowances (SRA’s):

  1. The SRA for Leader is increased from 3.0x the basic allowance to 3.5x the basic allowance.
  2. The SRA for Deputy Leader be increased from 2.0x basic to 2.5x basic.
  3. The SRA for Cabinet Member be increased from 1.5x basic to 2.0x basic.
  4. The SRA for Chair of Overview and Scrutiny Committee be increased from 1.0x basic to 1.5x basic.
  5. The SRA for Chair of Audit and Governance Committee be increased from 0.5x basic to 1.0x basic.
  6. That any agreed increases to SRAs be backdated to 1 April 2025.

 

Council also APPROVED

  1. That the existing allowance for Co-opted Members of £1,000 per annum be included in the Scheme.
  2. That additional clarification be provided on expenses claims in the Scheme, specifically that:
    1. The list of approved duties for which expenses can be claimed is included in the Scheme.
    2. VAT receipts are requested for mileage claims.
    3. Mileage claims should normally be calculated from the Councillor’s home address.
    4. Claims should be made within 3 months of the expenditure being incurred.
    5. Mileage rates are aligned with HMRC rates to prevent the creation of taxable benefits.
  3. That Officers engage with town and parish councils in the New Year on the option of establishing a tiered allowances scheme to guide town and parish councils in the payment of allowances to elected town and parish councillors, to enable the Independent Remuneration Panel (as the Parish Remuneration Panel) to assess whether such guidance would be useful.

Council also NOTED

  1. that the Parish Remuneration Panel has recommended to Cirencester Town Council that Cirencester Town Councillors (including the Chair) receive an allowance set at 20% of the basic allowance paid to Cotswold District Councillors.
Voting
CouncillorVote
Jon Wareing For

Item: Council Tax Support Scheme 2026/2027

To approve the revised Council Tax Support Scheme for the financial year 2026/27.:

Resolution status:Carried

Council resolved to :

1.    Agree the increase to income bands as detailed within paragraphs 3.2, 3.3 and Annex A of this report from 1 April 2026.

2.    Agree that any balance remaining in the earmarked reserve ‘Hardship Fund’ be made available in 2026/27 financial year for reasons detailed in paragraphs 3.6 and 3.7 of this report.

Voting
CouncillorVote
Jon Wareing For

Item: Community Governance Review

To approve and adopt the Terms of Reference for a Community Governance Review, along with draft proposals:

Resolution status:Carried

Council resolved to:

APPROVE and ADOPT the Terms of Reference and Draft Proposals for consultation for the Community Governance Review (CGR).

Voting
CouncillorVote
Jon Wareing For

Item: Programme of Meetings for 2026/2027

To set a programme of Council and Committee meetings for 2026/27.:

Resolution status:Carried

Council RESOLVED to

1.    Agree the programme of meetings from June 2026 to May 2027 as set out in Annex A and Annex B.

2.    Delegate authority to the Director of Governance and Development (Monitoring Officer), in consultation with Group Leaders, to make changes to the programme of meetings in the event that there is any future decision of Council to change the committee structure or committee remits that impacts the programme of meetings.

3.    Delegate authority to the Head of Democratic and Electoral Services to set the meeting dates for the Performance and Appointments Committee, member training and briefing sessions, any working groups established by the Council and any meetings of the Licensing Sub-Committee (Licensing Act 2003 Matters) and the Standards Hearings Sub-Committee (if required).

4.    Agree that the meeting start times will be rolled forwards from 2025/26.

Voting
CouncillorVote
Jon Wareing For

Item: Local Government Reorganisation Proposal - Full Proposal for Local Government reorganisation (LGR) in Gloucestershire

To approve the resolution put before Council:

Resolution status:Carried

Council RESOLVED to:

1.    Request that the Cabinet proposes the single unitary council for Gloucestershire in response to the minister’s invitation on 5 February 2025

2.    Request that the Leader sends an accompanying letter to the minister indicating the reasons for this decision based upon the debate at this meeting and at Cabinet

3.    Request that the Cabinet and Officers continue their work to prepare for LGR in advance of a decision by the government that is expected in June or July 2026.

Voting
CouncillorVote
Jon Wareing For

 Council, Wednesday, 24th September, 2025 6.00 pm

Item: Minutes

To APPROVE the minutes of Full Council 16 July 2025:

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing Abstain

Item: Corporate Plan 2024-2028 Update

To APPROVE the recommendations and adopt the Corporate Plan 2025 - 2028:

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

Item: Treasury Management Outturn

To APPROVE the treasury management outturn report 2024/25:

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

 Annual Council, Council, Wednesday, 21st May, 2025 6.00 pm

Item: Election of a Chair

To APPOINT Councillor Mark Harris as Chair of Council:

Resolution status:Carried

RESOLVED: That Councillor Mark Harris be appointed as Chair of Council for the Civic Year 2025/26.

 

Voting
CouncillorVote
Jon Wareing For

Item: Appointment of a Vice-Chair

To APPOINT Councillor Ray Brassington as Vice-Chair of Council for the Civic Year 2025/26.:

Resolution status:Carried

Council RESOLVED that Councillor Ray Brassington be appointed as Vice-Chair of Council for the Civic Year 2025/26.

 

Voting
CouncillorVote
Jon Wareing For

Item: Election of Leader

Resolution : to Elect Councillor Mike Evemy as Leader of the Council:

Resolution status:Carried

Council RESOLVED that Councillor Mike Evemy be appointed as Leader of  Council for a term of office extending to the Annual Council meeting in May 2027.

Voting
CouncillorVote
Jon Wareing For

Item: Appointment of Committees 2025/26

To AGREE appointments to Council committees and working groups for the Civic Year 2025/26 and to make appointments to the positions of Chair and Vice Chair of Committees for the Civic Year 2025/26.:

Resolution status:Carried

Full Council RESOLVED to:

  1. DETERMINE that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;
  2. APPOINT Councillors to serve on the Council’s Committees and working groups as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council;
  3. APPOINT Chairs and Vice-Chairs for the Council’s Committees and working groups as shown in Annex B;
  4. NOTE the arrangements for substitutions set out in part 4 of the report;

 

Voting
CouncillorVote
Jon Wareing For

Item: Appointments to Outside Bodies 2025/26

To AGREE nominations to Outside Bodies for the 2025/26 civic year.:

Resolution status:Carried

Council RESOLVED to:

  1. NOTE the appointments to outside bodies by the Leader of the Council in respect of executive functions, as set out in Annex A

Table 1;

  1. CONFIRM the appointments to the Gloucestershire County Council Economic Strategy Scrutiny Committee and the Gloucestershire County Council Health Overview and Scrutiny Committee, as set out in Annex A Table 2.
Voting
CouncillorVote
Jon Wareing For

Item: Rural England Prosperity Fund 2025-26

To APPROVE the approach for delivery of REPF projects in 2025/26 and AGREE the necessary delegations:

Resolution status:Carried

Council RESOLVED to:

  1. Amend the capital programme for 2025/26 to include the Rural England Prosperity Fund (REPF) scheme capital budget of £229,240, which is fully funded from the 2025/26 REPF grant allocation.
  2. Approve the provisional allocations as set out in para 3.1.
  3. Delegate authority to the Chief Executive in consultation with the Cabinet Member for Economy and Council Transformation and the Council’s Section 151 Officer to allocate the funding, having regard to the recommendations of the REPF Assessment Panel.
Voting
CouncillorVote
Jon Wareing For

 Council, Wednesday, 19th March, 2025 2.00 pm

Item: Minutes

Approval of the minutes of Full Council held on 24 February 2025.:

Resolution status:Carried

RESOLVED that the minutes are accepted as a true and accurate record of the meeting of 24 February 2025.

 

Voting
CouncillorVote
Jon Wareing For

Item: Publica Transition Plan - Phase 2

To consider the Phase 2 Transition Plan , to note its content and to approve the recommendations therein.:

Resolution status:Carried

Council RESOLVED to

  1. Approve the implementation of Phase 2 of the Publica Transition on the basis of the Phase 2 Transition Plan;
  2. Delegate to the Chief Executive in consultation with the Leader of the Council the decision to deal with any final detail matters arising from the Phase 2 Transition Plan;
  3. Delegate authority to the Director of Governance in liaison with the Leader to update the constitution by making any consequential changes required as a result of Phase 2 of the Publica Transition.
  4. Carry out a budget re-basing for the 2026/7 financial year so that the funding provided to Publica would be proportionate to the services received.

 

Voting
CouncillorVote
Jon Wareing For

Item: Community Governance Review - Upper Rissington

To approve the final recommendations of the Community Governance Review for Upper Rissington.:

Resolution status:Carried

Council RESOLVED to:

  1. Approve the final recommendations in relation to the Upper Rissington and Great Rissington parish boundaires
  2. Authorise the Head of Legal Services to make a Reorganisation of Community Governance Order to implement the changes agreed by Council.

 

Voting
CouncillorVote
Jon Wareing For

Item: Pay Policy Statement 2025 (as 9)

To consider the Councils Pay Policy for 2025/26:

Resolution status:Carried

Council RESOLVED to approve the Council’s Pay Policy for 2025/26.

Voting
CouncillorVote
Jon Wareing For

Item: Amendments to the Constitution - Report of the Constitution Working Group (March 2025)

To consider proposals from the Constitution Working Group for amendments to the Constitution.:

Resolution status:Carried

Council RESOLVED to

  1. Agree to remove the words “The Chief Executive will act as the Cost Centre Manager for that budget” from paragraph 4.18 of Part D6: Overview and Scrutiny Committee Procedure Rules.
  2. Approve the Protocol for Webcasting Meetings for inclusion in the Constitution.
  3. Delegate authority to the Director of Governance and Development to update the Protocol for Webcasting Meetings in the event that the government changes the law to enable remote attendance and/or proxy voting at local authority meetings.
  4. Approve the changes to Part D1 11.3 to clarify how questions on notice will be dealt with at Cabinet and Committee meetings.
  5. Approve the updated Probity in Licensing Protocol.
  6. Approve the updated Contract rules.
Voting
CouncillorVote
Jon Wareing For

Item: Motion A: Farmers Motion

Motion A Farmers motion - to be referred to Overview and Scrutiny:

Resolution status:Carried

That a revised and strong letter to be sent to the Chancellor of the Exchequer,  be considered by Overview and Scrutiny.

Voting
CouncillorVote
Jon Wareing For

 Council, Wednesday, 22nd January, 2025 2.00 pm

Item: Minutes

RESOLVED: Council approved the minutes of the meeting held on 27 November 2024 (Resolution):

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

Item: Counter Fraud and Enforcement Unit Collaboration Agreement

RESOLVED: Council approved the Council entering into the Counter Fraud and Enforcement Unit Partnership Collaboration Agreement. (Resolution):

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

Item: Report of the Constitution Working Group

RESOLVED: That Council :1. Authorised the Director of Governance & Development (Monitoring Officer) to update Part D8 - Matters of Urgency, in the Constitution and 2. Approved the addition of a Local Ward Member Protocol into the Constitution (Resolution).:

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

Item: Moreton-in-Marsh Working Group Membership

RESOLVED: Council approved the addition of Moreton Business Association to the membership of the Moreton-In-Marsh Working Group:

Amendment status:Carried

Voting
CouncillorVote
Jon Wareing For

RESOLVED: Council confirmed the membership of the Moreton-in-Marsh Working Group, including the Moreton Business Association and approved the updated Working Group Terms of Reference.:

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

Item: Community Governance Review - Upper Rissington

RESOLVED: Council approved and adopted the Terms of Reference for consultation.:

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

Item: Programme of Meetings for 2025/26

RESOLVED: Council agreed to 1. move the date of the next budget meeting from Wednesday 26 February 2025 to Monday 24 February 2025 at 6.00pm, 2. 2. the programme of meetings for 2025/26 as set out in Annexes A and B 3.3. Delegate authority to the Director of Governance and Development (Monitoring Officer), in consultation with Group Leaders, to make changes to the programme of meetings in the event that there is any future decision of Council to change the committee structure or committee remits that impacts the programme of meetings. 4. 4. Delegate authority to the Democratic Services Business Manager to set the meeting dates for the Performance and Appointments Committee. 5. 5. Delegate Authority to the Director of Governance and Development (Monitoring Officer) to set dates for member training and briefing sessions, any working groups established by the Council and any meetings of the Licensing Sub-Committee (Licensing Act 2003 Matters) and the Standards Hearings Sub-Committee (if :

Resolution status:Carried

Voting
CouncillorVote
Jon Wareing For

 

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