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Cunningham, David Cunningham
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 Budget Council, Council, Monday, 24th February, 2025 6.00 pm

Item: Minutes

Approval of the minutes of the Full Council meeting held on 22 January 2025:

Resolution status:Carried

Resolved that the minutes of Full Council 22 January 2025 be approved as an accurate record.

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Item: Budget 2025/26 and Medium Term Financial Strategy

Conservative Group Budget Amendment - Budget 2025/2026::

Amendment status:Rejected

It was proposed to Restructure the CDC communications team so that the staffing costs within the communications budget are reduced from £340,000 to £200,000 to give a £140,000 annual saving, reducing the overall Press & PR/Communications budget from £404,764 to £264,764.

£40,000 of this annual saving to be used towards a new permanent Level 1 Case and Field Work Officer post in the Environmental Protection Team.

 

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To approve the Revenue Budget for 2025/26, Capital Programme and Medium-Term Financial Strategy for 2025/26 to 2028/29:

Resolution status:Carried

Council RESOLVED to approve:

  1. the Medium-Term Financial Strategy set out in Annex B
  2. the Budget Pressures and Savings for inclusion in the budget, set out in Annex C
  3. the Council Tax Requirement of £7,065,418 for this Council
  4. the Council Tax level for Cotswold District Council purposes of £158.93 for a Band D property in 2025/26 (an increase of £5)
  5. the Capital Programme, set out in Annex D
  6. the Annual Capital Strategy 2025/26, as set out in Annex E
  7. the Annual Treasury Management Strategy and Non-Treasury Management Investment Strategy 2025/26, as set out in Annex F
  8. the Strategy for the Flexible use of Capital Receipts, as set out in Annex H
  9. the balances and reserves forecast for 2025/26 to 2028/29 as set out in Section 7 of the report.
  10. formally note the renewal of the CIVICA OpenRevenues 3-year software contract from 01 June 2025 with an annual fee of £0.106m (an increase of £0.031m over the previous annual contract value)

 

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Item: Council Tax 2025/26

To APPROVE the Council Tax and Precepts for 2025/26:

Resolution status:Carried

RESOLVED that subject to confirmation of Gloucestershire County Council’s precept Council NOTES and APPROVES that:

 

1)           for the purposes of the Local Government Finance Act 1992 Section 35(2), there are no special expenses for the District Council in 2025/26;

 

2)           using their delegated authority, the Deputy Chief Executive calculated the Council Tax Base for 2025/26:

 

(a)       for the whole Council area as 44,456.16 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

 

(b)       for dwellings in those parts of its area to which a Parish Precept relates as in the attached Schedule 1.

 

3)           the Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish Precepts) is £158.93.

 

4)           the following amounts be calculated for the year 2025/26 in accordance with Sections 31 to 36 of the Act:

 

(a)       50,782,191 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.

 

(b)       £38,558,091 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.

 

(c)       £12,224,100 being the amount by which the aggregate at 4(a) above exceeds the aggregate at 4(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).

 

(d)       £274.97 being the amount at 4(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);

 

(e)       £5,158,845 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the attached Schedule 2.

 

(f)        £158.93 being the amount at 4(d) above less the result given by dividing the amount at 4(e) above by Item T(2(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates;

 

(g)       the amounts shown in Schedule 2 being the amounts given by adding to the amount at 4(f) above, the amounts of the special item or items relating to dwellings in those parts of the Council’s area shown in Schedule 2 divided in each case by the amount at 2(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate;

 

(h)       the amounts shown in Schedule 3 being the amounts given by multiplying the amounts at 4(f) and 4(g) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands;

 

5)            for the year 2025/26 the Gloucestershire County Council and the Police & Crime Commissioner for Gloucestershire have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below:

 

 

Valuation

Band

Gloucestershire County Council

Police and

Crime Commissioner

 

               £

     £

A

1,119.77

214.72

B

C

1,306.39

1,493.02

250.51

286.29

D

E

F

G

H

1,679.65

2,052.91

2,426.16

2,799.42

3,539.30

322.08

393.65

465.23

536.80

644.16

 

6)            the Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in Schedule 4 as the amounts of Council Tax for the year 2025/26 for each part of its area and for each of the categories of dwellings.

 

7)            the Council’s basic amount of Council Tax for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992.

 

8)        the following Council/Publica Officers:  Deputy Chief Executive, Interim Director – Resident Services, Director of Governance and Development, Legal Executive, Business Manager – Environmental, Welfare and Revenues, Revenues Manager, Revenues Lead and Senior Recovery Officer be authorised to:

(a)     collect and recover any National Non-Domestic Rates and Council Tax; and

(b)     prosecute or defend on the Council’s behalf or to appear on its behalf in proceedings before a magistrate’s court in respect of unpaid National Non-Domestic Rates and Council Tax.

 

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 Council, Wednesday, 27th November, 2024 2.00 pm

Item: Minutes

Minutes of previous meeting on 25 September 2024:

Resolution status:Carried

RESOLVED: That the minutes of the previous meeting on 25 September 2024 be APPROVED as a correct record.

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Item: Membership of Committees and Cabinet update

Membership of Committees and Cabinet update:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    NOTED the update from the Leader of the Council regarding the change to the membership and responsibilities of Cabinet Members.

 

2.    AGREED to appoint from the Liberal Democrat Group Councillor Lisa Spivey to the Overview and Scrutiny Committee to replace Councillor Tristan Wilkinson.

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Item: Council Tax Support Scheme for 2025/2026

Council Tax Support Scheme for 2025/2026:

Resolution status:Carried

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Item: Gambling Act 2005 Statement of Principles (Policy) Review 2024

Gambling Act 2005 Statement of Principles (Policy) Review 2024:

Resolution status:Carried

RESOLVED: That Full Council

1. APPROVED the Statement of Principles; and,

2. APPROVED to continue to adopt a “no-casino resolution”

for inclusions in the published Gambling Act 2005 Licensing

Policy Statement.

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Item: Request for a dispensation pursuant to Section 85(1) Local Government Act 1972

Request for a dispensation pursuant to Section 85(1) of the Local Government Act 1972:

Resolution status:Carried

That Full Council resolves to:

1. Approve a dispensation for Councillor Tony Dale in accordance with Section 85(1) of the Local Government Act 1972, on the grounds of ill-health.

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 Planning and Licensing Committee, Wednesday, 7th August, 2024 2.00 pm

Item: Minutes

To approve the minutes of the meeting held on 10 July:

Resolution status:Carried

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Item: 23/03792/FUL - The Green Cottage, The Crescent, Maugersbury, Cheltenham, Gloucestershire

To permit the application:

Resolution status:Carried

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Item: 23/02101/FUL - Land And Properties At Berkeley Close, South Cerney

To permit the application subject to S106 agreements and delegation:

Resolution status:Carried

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 Council, Wednesday, 31st July, 2024 6.00 pm

Item: Minutes

Minutes of the Full Council meeting on 20 March 2024:

Resolution status:Carried

RESOLVED: That subject to the amendments noted, the Full Council minutes on 20 March 2024 be APPROVED as a correct record.

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Minutes of the Annual Council meeting on 15 May 2024:

Resolution status:Carried

RESOLVED: That the minutes of the Annual Council meeting on 15 May 2024 be approved as a correct record.

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Item: Publica Review - Detailed report

Publica Review Detailed Transition Plan:

Resolution status:Carried

RESOLVED: That Full Council:

1. APPROVED the implementation of Phase 1 of the Publica Transition

based on the Detailed Transition Plan and the phasing for the

transition.

2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Leader of

the Council, the decision to deal with any final detail matters arising

from the Detailed Transition Plan.

3. DELEGATED AUTHORITY to the Director of Governance and

Development (Monitoring Officer), in liaison with the Leader, to

update the constitution by making any consequential changes

required as a result of Phase 1 of the Publica Transition.

4. AGREED TO carry out a budget re-basing for the 2026/7 financial year so that

the funding provided to Publica is proportionate to the services

received.

5. NOTED that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report

6. NOTED the following as included in the Detailed Transition Plan;

Section 2: Transition Planning:

· Note the Design-Led principles

· Note the Key Goals for Transition

Section 7: Modelling Assumptions and Outputs:

· Note the cost modelling for Phase 1.

Section 9: Post-Transition Support:

· Note the need for post-transition support.

7. NOTED the recommendations of the Overview and Scrutiny Committee and therefore asks officers to work with members to clarify and define what success for the Council and continuing Publica will look like and the values that will underpin this success in order to improve efficiency and enhance services for residents, businesses and community organisations in the district.

 

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Item: Business And Planning Act 2020 - Update To Pavement Licensing Regime

Business And Planning Act 2020 - Update To Pavement Licensing Regime:

Resolution status:Carried

RESOLVED: That Full Council:

  1. APPROVED the draft Pavement Licensing Policy and Fees, attached at Annex A.

 

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Item: Appointment and Remuneration of Independent Persons

Appointment and Remuneration of Independent Persons:

Resolution status:Carried

RESOLVED: That Full Council

1.     AGREED to appoint Robert Cawley and Melvin Kenyon and re-appoint Michael Paget-Wilkes and Phyllida Pyper as Independent Members, effective from 1.08.2024. All appointments to be a maximum of four years i.e. to 31.07.2028;

2.     APPROVED that the Independent Persons are paid an annual allowance of £1000 per annum on a monthly basis, plus a mileage allowance equivalent to the rate paid to elected Members;

3.     AUTHORISED the Director of Governance & Development (Monitoring Officer) to commence a recruitment campaign prior to the expiration of current appointments and to enable reports to be presented on future appointments.

 

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Item: Appointment of a Temporary Parish Council Member to Upper Rissington Parish Council

Appointment of Temporary Town or Parish Council Members:

Resolution status:Carried

RESOLVED: That Full Council

  1. AGREED to make an order under Section 91 of the Local Government Act 1972 (‘the Act’) appointing Councillor Andrew Maclean as a temporary member of Upper Rissington Parish Council enabling Upper Rissington Parish Council to become quorate;
  2. NOTED that the appointment shall be effective until Upper Rissington Parish Council is quorate (i.e. it has four members of the Council in place, excepting the temporary appointee);
  3. APPROVED the draft procedure at Annex A, delegating authority to the Monitoring Officer to make orders and make temporary appointments to Town/Parish Councils as required, under the powers in Section 91 of the Act.

 

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Item: Notice of Motions

Cotswold Lakes:

Motion status:Carried

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Item: Matters exempt from publication

To move into private session:

Motion status:Carried

RESOLVED: That Full Council exclude the press and the public from the meeting during consideration of item 16 in accordance with provisions of section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

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Item: Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester

Decision on future regeneration of The Old Station and Memorial Cottages, Cirencester:

Resolution status:Carried

RESOLVED: That Full Council:

 

  1. AGREED that the Old Station and Old Memorial cottages are disposed of, as two separate assets, in line with the Asset Management Strategy adopted at Cabinet in May 2024 and the Asset Plans appended to this report.

 

  1. DELEGATED AUTHORITY to the Deputy Chief Executive and Chief Finance Officer, in consultation with the Deputy Leader and Cabinet Member for Finance to approve the final terms of the sale including sale price.

 

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 Annual Council, Council, Wednesday, 15th May, 2024 6.00 pm

Item: Election of a Chair

Election of a Chair:

Resolution status:Carried

RESOLVED: That Councillor Nikki Ind be elected as Chair of Council for the Civic Year 2024/25.

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Item: Appointment of a Vice-Chair

Appointment of a Vice-Chair:

Resolution status:Carried

RESOLVED: That Councillor Mark Harris be appointed as Vice-Chair of Council for the civic year 2024/25.

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Item: Appointment of Committees

Appointment of Committees:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    DETERMINED that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;

 

2.    APPOINTED Councillors to serve on the Council’s Committees and working groups as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council;

 

3.    APPOINTED Chairs and Vice-Chairs for the Council’s Committees and working groups as shown in Annex B;

 

4.    NOTED the arrangements for substitutions set out in part 4 of the report;

 

5.    AGREED to confirm the changes to the terms of reference to include substitute members for the Constitution Working Group;

 

6.    AGREED the draft terms of reference for the Publica Review Working Group set out in Annex B.

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Item: Appointment of Outside Bodies

Appointment of Outside Bodies - Conservative Group Amendment:

Amendment status:Rejected

RESOLVED: That Council appoint Councillor Daryl Corps to the Gloucestershire Economic Growth Scrutiny Committee.

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Appointment of Outside Bodies - Original Resolution:

Resolution status:Carried

 

RESOLVED: That Council

 

1.    NOTED the appointments to outside bodies by the Leader of the Council in respect of executive functions, as set out in Annex A Table 1;

 

2.    AGREED to confirm the appointments to the Gloucestershire County Council Economic Growth Scrutiny Committee and the Gloucestershire County Council Health Overview and Scrutiny Committee, as set out in Annex A Table 2.

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Item: On-Street Residential Chargepoint Scheme (ORCS) Grant Offer

On-Street Residential Chargepoint Scheme (ORCS) Grant Offer:

Resolution status:Carried

RESOLVED: That Full Council

 

1.    Acknowledge the successful grant application of £191,600;

 

2.    APPROVED the On-Street capital scheme of £383,200 for inclusion in the Council’s capital programme funded by £191,600 of external grant funding and CDC matched funding of £191,600.

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Item: Next meeting

Change of meeting time:

Resolution status:Carried

RESOLVED: That Full Council amend the 25 September 2024 meeting time to start at 2pm.

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