Resolution status:Carried
Resolved that the minutes of Full Council 22 January 2025 be approved as an accurate record.
Amendment status:Rejected
It was proposed to Restructure the CDC communications team so that the staffing costs within the communications budget are reduced from £340,000 to £200,000 to give a £140,000 annual saving, reducing the overall Press & PR/Communications budget from £404,764 to £264,764.
£40,000 of this annual saving to be used towards a new permanent Level 1 Case and Field Work Officer post in the Environmental Protection Team.
Council RESOLVED to approve:
RESOLVED that subject to confirmation of Gloucestershire County Council’s precept Council NOTES and APPROVES that:
1) for the purposes of the Local Government Finance Act 1992 Section 35(2), there are no special expenses for the District Council in 2025/26;
2) using their delegated authority, the Deputy Chief Executive calculated the Council Tax Base for 2025/26:
(a) for the whole Council area as 44,456.16 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and
(b) for dwellings in those parts of its area to which a Parish Precept relates as in the attached Schedule 1.
3) the Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish Precepts) is £158.93.
4) the following amounts be calculated for the year 2025/26 in accordance with Sections 31 to 36 of the Act:
(a) 50,782,191 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.
(b) £38,558,091 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.
(c) £12,224,100 being the amount by which the aggregate at 4(a) above exceeds the aggregate at 4(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).
(d) £274.97 being the amount at 4(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);
(e) £5,158,845 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the attached Schedule 2.
(f) £158.93 being the amount at 4(d) above less the result given by dividing the amount at 4(e) above by Item T(2(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates;
(g) the amounts shown in Schedule 2 being the amounts given by adding to the amount at 4(f) above, the amounts of the special item or items relating to dwellings in those parts of the Council’s area shown in Schedule 2 divided in each case by the amount at 2(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate;
(h) the amounts shown in Schedule 3 being the amounts given by multiplying the amounts at 4(f) and 4(g) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands;
5) for the year 2025/26 the Gloucestershire County Council and the Police & Crime Commissioner for Gloucestershire have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below:
Valuation
Band
Gloucestershire County Council
Police and
Crime Commissioner
£
A
1,119.77
214.72
B
C
1,306.39
1,493.02
250.51
286.29
D
E
F
G
H
1,679.65
2,052.91
2,426.16
2,799.42
3,539.30
322.08
393.65
465.23
536.80
644.16
6) the Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in Schedule 4 as the amounts of Council Tax for the year 2025/26 for each part of its area and for each of the categories of dwellings.
7) the Council’s basic amount of Council Tax for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992.
8) the following Council/Publica Officers: Deputy Chief Executive, Interim Director – Resident Services, Director of Governance and Development, Legal Executive, Business Manager – Environmental, Welfare and Revenues, Revenues Manager, Revenues Lead and Senior Recovery Officer be authorised to:
(a) collect and recover any National Non-Domestic Rates and Council Tax; and
(b) prosecute or defend on the Council’s behalf or to appear on its behalf in proceedings before a magistrate’s court in respect of unpaid National Non-Domestic Rates and Council Tax.
Amendment status:Carried
RESOLVED support to the making of Tree Preservation Order 24/00002/AREA in respect of trees at Upper Town House, Longborough.
RESOLVED to defer consideration of the application 24/00386/FUL - Woodleigh, Brockhampton.
RESOLVED to approve 24/02773/FUL - Manor Farm, Chedworth, Cheltenham with conditions.
RESOLVED: That the minutes of the previous meeting on 25 September 2024 be APPROVED as a correct record.
RESOLVED: That Full Council
1. NOTED the update from the Leader of the Council regarding the change to the membership and responsibilities of Cabinet Members.
2. AGREED to appoint from the Liberal Democrat Group Councillor Lisa Spivey to the Overview and Scrutiny Committee to replace Councillor Tristan Wilkinson.
1. APPROVED the Statement of Principles; and,
2. APPROVED to continue to adopt a “no-casino resolution”
for inclusions in the published Gambling Act 2005 Licensing
Policy Statement.
That Full Council resolves to:
1. Approve a dispensation for Councillor Tony Dale in accordance with Section 85(1) of the Local Government Act 1972, on the grounds of ill-health.
RESOLVED: That subject to the amendments noted, the Full Council minutes of 31 July 2024 be APPROVED as a correct record.
1. NOTE the petition signed by 1,198 people requesting the Council to retain the public toilets in High Street/Market Square, Stow-on-the-Wold.
2. AGREE to refer consideration of the petition to Cabinet, as it is the relevant decision-making body, for discussion and decision at its meeting on 3 October 2024
1. APPROVE the draft Council Size Proposal (Annex A) for
submission to The Local Government Boundary Commission for
England.
2. AGREE TO DELEGATE AUTHORITY to the Business Manager for Democratic
Services, in consultation with the Chief Executive Officer and the
Chair of the Boundary Review Working Group, to finalise the
Council Size Proposal document to reflect the discussion at full
Council (if required) and to make other minor amendments to
improve the document prior to submission.
1. NOTE the Treasury Management performance for the period 01
April 2023 to 31 March 2024;
2. APPROVE the Treasury Management Outturn Report for 2023/24.
That Council resolves to:
i. Make Water Companies Statutory Consultees for both Development Control and in preparing Local and Strategic Plans;
ii. Introduce clear mandatory controls on storm water drainage for all development.
RESOLVED: That Council
2. APPROVE the changes and corrections to Planning Protocol in respect of the Planning & Licensing Committee
1. APPROVE the updated arrangements for dealing with code
of conduct complaints;
2. APPROVE the procedure for the Standards Hearing Sub-Committee and to delegate authority to the Director of Governance & Development to make minor amendments to the procedure.
RESOLVED: That Full Council continues the meeting for the final hour.
Motion status:Carried
1. AGREE to support the Safety of Electric-Powered Micromobility Vehicles and Lithium Batteries Bill;
2. AGREE to request that the Leader of the Council writes to MP’s Sir Geoffrey Clifton-Brown and Roz Savage to provide notice that the motion has been passed - request that the Safety of Electric-Powered Micromobility Vehicles and Lithium Batteries Bill is supported in Parliament;
3. AGREE that the Leader of the Council writes to the organisers of the cross-party campaign for the Bill, expressing our support (electricalsafetyfirst.org.uk).
Resolution status:Rejected
RESOLVED: That subject to the amendments noted, the Full Council minutes on 20 March 2024 be APPROVED as a correct record.
RESOLVED: That the minutes of the Annual Council meeting on 15 May 2024 be approved as a correct record.
RESOLVED: That Full Council:
1. APPROVED the implementation of Phase 1 of the Publica Transition
based on the Detailed Transition Plan and the phasing for the
transition.
2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Leader of
the Council, the decision to deal with any final detail matters arising
from the Detailed Transition Plan.
3. DELEGATED AUTHORITY to the Director of Governance and
Development (Monitoring Officer), in liaison with the Leader, to
update the constitution by making any consequential changes
required as a result of Phase 1 of the Publica Transition.
4. AGREED TO carry out a budget re-basing for the 2026/7 financial year so that
the funding provided to Publica is proportionate to the services
received.
5. NOTED that following the decision on Phase 1, preparatory work for Phase 2 will commence and will be the subject of a separate report
6. NOTED the following as included in the Detailed Transition Plan;
Section 2: Transition Planning:
· Note the Design-Led principles
· Note the Key Goals for Transition
Section 7: Modelling Assumptions and Outputs:
· Note the cost modelling for Phase 1.
Section 9: Post-Transition Support:
· Note the need for post-transition support.
7. NOTED the recommendations of the Overview and Scrutiny Committee and therefore asks officers to work with members to clarify and define what success for the Council and continuing Publica will look like and the values that will underpin this success in order to improve efficiency and enhance services for residents, businesses and community organisations in the district.
1. AGREED to appoint Robert Cawley and Melvin Kenyon and re-appoint Michael Paget-Wilkes and Phyllida Pyper as Independent Members, effective from 1.08.2024. All appointments to be a maximum of four years i.e. to 31.07.2028;
2. APPROVED that the Independent Persons are paid an annual allowance of £1000 per annum on a monthly basis, plus a mileage allowance equivalent to the rate paid to elected Members;
3. AUTHORISED the Director of Governance & Development (Monitoring Officer) to commence a recruitment campaign prior to the expiration of current appointments and to enable reports to be presented on future appointments.
RESOLVED: That Full Council exclude the press and the public from the meeting during consideration of item 16 in accordance with provisions of section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.
RESOLVED: That the Planning and Licensing Committee APPROVE the minutes of the meeting held on 8 May.
That the Planning and Licensing Committee:
1. APPOINT five members of the Committee to the Licensing Sub-Committee (Taxi, Private Hire and Street Trading) in accordance
with political proportionality and the wishes of political groups (3
Liberal Democrat, 2 Conservative);
2. NOTE that Licensing Sub-Committee membership will comprise
the Chair or Vice Chair of the Planning and Licensing Committee
and two other members of the Planning and Licensing Committee
drawn on an alphabetical rota basis from the remaining members
of the Planning and Licensing Committee (subject to their
availability and completion of licensing training prior to
participation in a Licensing Sub Committee (Licensing Act 2003)
meeting).
RESOLVED: That the Planning and Licensing Committee recommend that Council:
1. APPROVE the draft policy; subject to any further amendments; and
2. APPROVE the new fees as detailed in paragraph 3.3 of the report.
To PERMIT the application.
RESOLVED: That Councillor Nikki Ind be elected as Chair of Council for the Civic Year 2024/25.
RESOLVED: That Councillor Mark Harris be appointed as Vice-Chair of Council for the civic year 2024/25.
1. DETERMINED that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;
2. APPOINTED Councillors to serve on the Council’s Committees and working groups as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council;
3. APPOINTED Chairs and Vice-Chairs for the Council’s Committees and working groups as shown in Annex B;
4. NOTED the arrangements for substitutions set out in part 4 of the report;
5. AGREED to confirm the changes to the terms of reference to include substitute members for the Constitution Working Group;
6. AGREED the draft terms of reference for the Publica Review Working Group set out in Annex B.
RESOLVED: That Council appoint Councillor Daryl Corps to the Gloucestershire Economic Growth Scrutiny Committee.
1. NOTED the appointments to outside bodies by the Leader of the Council in respect of executive functions, as set out in Annex A Table 1;
2. AGREED to confirm the appointments to the Gloucestershire County Council Economic Growth Scrutiny Committee and the Gloucestershire County Council Health Overview and Scrutiny Committee, as set out in Annex A Table 2.
1. Acknowledge the successful grant application of £191,600;
2. APPROVED the On-Street capital scheme of £383,200 for inclusion in the Council’s capital programme funded by £191,600 of external grant funding and CDC matched funding of £191,600.
RESOLVED: That Full Council amend the 25 September 2024 meeting time to start at 2pm.
© Cotswold District Council
