Forward plan
Forward Plan - January 2023 - March 2023 (01/02/2023 to 31/05/2023, Cabinet)
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EXECUTIVE FORWARD PLAN INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION
JANUARY 2023 – MARCH 2023
Published 30th January 2023 |
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The Forward Plan By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken. The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter. This Forward Plan incorporates both of these requirements. In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet. This programme covers a period of four months, and will be updated on a monthly basis. The timings of items may be subject to change. It should be noted that although a date not less than 28 clear days after the date of the notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given. In this regard, please note that agendas and reports for Meetings of the Cabinet are made available on the Council’s Web Site – five working days in advance of the Meeting in question. Please also note that the agendas for Meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded. There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given. If that happens, notice of the matter and the reasons will be published on the Council’s Web Site, and available from the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX. |
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Key Decisions The Regulations define a key decision as an executive decision which is likely – (a) to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or (b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority. In financial terms, the Council has decided that a key decision is any executive decision which requires a budget expenditure of £150,000 or more, or one which generates savings of £150,000 or more. A key decision may only be made in accordance with the Cabinet Procedure Rules contained within the Council’s Constitution. |
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Matters To Be Considered in Private The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend. However, some matters are considered with the public excluded. The public may only be excluded if a resolution is passed to exclude them. The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The definitions of these are set out in the Council’s Constitution. |
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Documents and Queries Formal reports presented relating to any executive decision will be available on the Council’s Web Site at least five working days in advance of the Meeting at which the decision is to be made (except insofar as they contain confidential and/or exempt information. The Decision Notice for each key decision will be published as soon as reasonably practicable after it has been made. We will seek to do this within five working days of the date of the decision. The Decision Notice will be available for public inspection on the Council’s Web Site, and at the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX. If you have any questions about the Forward Plan, or if you wish to make representations about any of the matters contained within it, please contact the Council’s Democratic Services Team. The Democratic Services Team can also, on request, provide copies of, or extracts from, documents listed in the Plan and any which subsequently become available (subject to any prohibition or restriction on their disclosure). Contact Details: Democratic Services, Cotswold District Council, Trinity Road, Cirencester, Gloucestershire GL7 1PX E-mail:[email protected] Telephone: 01285 623000 Website: www.cotswold.gov.uk |
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The Council’s Executive Arrangements The Council currently operates the Strong Leader and Cabinet form of governance. By law, the Cabinet can comprise a Leader of the Council, together with up to nine other Members to be appointed by the Leader (one of whom has to be appointed as Deputy Leader). The Leader will be elected by the Council, for a four-year term; and the Deputy Leader appointment is also for a four-year term. The Cabinet at Cotswold District Council currently comprises a Leader, a Deputy Leader, and seven other Cabinet Members. The structure is as set out in the table below. Executive decisions are taken either collectively by the Cabinet or individually by Cabinet Members. The Cabinet generally meets monthly; whereas decision-making by individual Cabinet Members occurs on an ‘as and when needed’ basis. Decisions of the Cabinet and individual Cabinet Members are subject to scrutiny by the Overview and Scrutiny Committee. |
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Councillor |
Portfolio Area |
Areas of Responsibility |
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Joe Harris |
Leader |
Coordination of executive functions, Policy framework including the corporate plan, Publica Housing and homelessness, Town and Parish Council liaison, Clean and Green campaign, UBICO (including street cleaning) |
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Mike Evemy (Deputy Leader) |
Finance |
Financial strategy and management, Revenue and Benefits Grants |
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Rachel Coxcoon |
Climate Change and Forward Planning |
Climate change and energy planning, Sustainable transport, Strategic forward planning, Local plan, Community Infrastructure Levy and Section 106, Allowable solutions |
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Tony Dale |
Economy and Council Transformation |
Car parking operations and strategy, Business transformation, Local Enterprise Partnership and county-wide partnerships, Economic development, Recovery Investment Strategy, Tourism and visitor information centres, Chamber of commerce liaison |
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Andrew Doherty |
Waste and Recycling |
UBICO (Waste and Recycling), Waste and recycling, Flooding |
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Jenny Forde |
Health and Wellbeing |
Refugee support, Public health, well-being and mental health, Improving social mobility and tackling social isolation, Crime, disorder and safety, Supporting and safeguarding people, Health centres, museums and culture, Young people |
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Juliet Layton |
Development Management and Licensing |
Development Management, Heritage and design management, Environmental and regulatory services, Cotswold Water Park |
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Lisa Spivey |
Corporate Services |
Property and asset management, Trinity Road transformation, Democratic services, Communications and consultation, Customer experience and channel shift
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Item for Decision |
Key Decision (Yes / No) |
Likely to be Considered in Private (Yes / No) |
Decision – Maker |
Date of Decision |
Cabinet Member |
Lead Officer |
Consultation
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Background Documents |
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Agile Working Capital Expenditure Report |
Yes |
No |
Rob Weaver, Chief Executive |
TBC |
Lisa Spivey, Cabinet Member for Corporate Services |
Claire Locke |
Consultations within the Agile Working Project Report March 2022 Cabinet Member for Corporate Services, Deputy Leader and Cabinet Member for Finance, Deputy Chief Executive. |
Agile Working Project report |
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Budget and MTFS |
Yes |
No
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Cabinet
Council |
6 Feb 2023
15 Feb 2023
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Mike Evemy, Deputy Leader and Cabinet Member for Finance |
David Stanley |
Publica officers, Cabinet Member and portfolio holder |
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Appointment of Deputy Electoral Registration Officers |
No |
No |
Council |
15 Feb 2023 |
N/A |
Angela Claridge |
Electoral Returning Officer/Returning Officer |
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Planned Expenditure of the Homelessness Prevention Grant 2023-24 |
Yes |
No |
Cabinet |
6 Feb 2023 |
Joe Harris, Leader of the Council |
Caroline Clissold |
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Letter from Housing Minister Housing Legislation and Guidance |
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Fees and Charges |
No |
No |
Cabinet |
6 Feb 2023 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
David Stanley |
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Car Parking – Review of Season Ticket Pricing |
No |
No |
Cabinet |
6 Feb 2023 |
Tony Dale, Cabinet Member for Economy and Transformation |
Mandy Fathers |
Portfolio Holder, Leader, Monitoring Officer, Head of Legal, Group Manager for Resident Services, Publica Group Finance Director, Chief Finance Officer, Finance Business Partner, Chief Executive |
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Public Toilet Financial Review |
No |
No |
Cabinet |
6 Feb 2023 |
Lisa Spivey, Cabinet Member for Corporate Services |
Maria Wheatley |
Cabinet Member for Corporate Services, Chief Executive, Deputy Chief Executive, Business Manager for Environment, Housing and Revenue. |
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Approval of contract awards for Leisure and Culture’ |
Yes |
No |
Cabinet
Council |
13 March 2023
15 March 2023 |
Jenny Forde, Cabinet Member for Health and Wellbeing |
Scott Williams |
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Electric Vehicle Charging Point update report |
No |
Yes |
Cabinet |
13 March 2023 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Claire Locke |
David Stanley |
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Procurement and Contract Management Strategy – Draft for Consultation |
No |
No |
Cabinet |
13 March 2023 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Ciaran Okane |
Approved by the Audit Committee on the 28th April 2022 |
Procurement and Contract Management Strategy. |
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Business Rates Relief 2023/2024. Retail, Hospitality and Leisure Scheme |
No |
No |
Cabinet |
13 March 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Mandy Fathers |
Portfolio Holder, Leader, Monitoring Officer, Head of Legal, Group Manager for Resident Services, Publica Group Finance Director, Chief Finance Officer, Finance Business Partner, Chief Executive |
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Financial, Council Priority and Service Performance Report - 2022-23 Quarter Three |
No |
No |
Cabinet |
13 March 2022 |
Joe Harris, Leader of the Council |
Robert Weaver |
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Council Tax Support Fund – Discretionary Fund |
No |
No |
Cabinet |
13 March 2023 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Mandy Fathers |
Portfolio Holder, Leader, Monitoring Officer, Head of Legal, Group Manager for Resident Services, Publica Group Finance Director, Chief Finance Officer, Finance Business Partner, Chief Executive |
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Introduction of S106 Monitoring Fee Schedule |
No |
No |
Cabinet |
13 March 2023 |
Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning |
Jasper Lamoon |
Legal Services and Development Management Officers |
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UK Shared Prosperity Fund update |
Yes |
No |
Cabinet |
13 March 2023 |
Tony Dale, Cabinet Member for Economy and Transformation |
Paul James |
Informal Cabinet, Senior Management, Cotswold Economic Advisory Group |
Cabinet report considered at the meeting in July 2022 |
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Council Tax Premiums – Second Homes |
No |
No |
Cabinet |
13 March 2023 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Mandy Fathers |
Portfolio Holder, Leader, Monitoring Officer, Head of Legal, Group Manager for Resident Services, Publica Group Finance Director, Chief Finance Officer, Finance Business Partner, Chief Executive |
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Vacant building credit technical advice note and application to designate land in Cotswold District as a rural area |
No |
No |
Cabinet |
13 March 2023 |
Joe Harris, Leader of the Council |
James Brain |
Housing and Planning |
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Sustainable Transport Strategy Stage 1 findings and outputs – decarbonisation trajectory and high level targets |
No |
No |
Cabinet |
13 March 2023 |
Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning |
Hannah Fountain |
Climate Change, Forward Planning, GCC (Transport Policy) |
Presentation was given to informal cabinet on 12th Dec 2022. Key findings will be summarised in Cabinet paper. |
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Plan items
No items found.