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Forward plan

Forward Plan - September 2022 - December 2022  (01/10/2022 to 31/01/2023, Cabinet)

Plan description

 

EXECUTIVE FORWARD PLAN

INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION

 

SEPTEMBER 2022 – DECEMBER 2022

 

Published 2nd September 2022

The Forward Plan

By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken.  The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter.

This Forward Plan incorporates both of these requirements.  In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet.  This programme covers a period of four months, and will be updated on a monthly basis.  The timings of items may be subject to change.

It should be noted that although a date not less than 28 clear days after the date of the notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given.  In this regard, please note that agendas and reports for Meetings of the Cabinet are made available on the Council’s Web Site – five working days in advance of the Meeting in question.  Please also note that the agendas for Meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded.

There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given.  If that happens, notice of the matter and the reasons will be published on the Council’s Web Site, and available from the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX.

Key Decisions

The Regulations define a key decision as an executive decision which is likely –

(a)   to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or

(b)   to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority.

In financial terms, the Council has decided that a key decision is any executive decision which requires a budget expenditure of £150,000 or more, or one which generates savings of £150,000 or more.

A key decision may only be made in accordance with the Cabinet Procedure Rules contained within the Council’s Constitution.

Matters To Be Considered in Private

The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend.

However, some matters are considered with the public excluded.  The public may only be excluded if a resolution is passed to exclude them.  The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.  The definitions of these are set out in the Council’s Constitution.

Documents and Queries

Formal reports presented relating to any executive decision will be available on the Council’s Web Site at least five working days in advance of the Meeting at which the decision is to be made (except insofar as they contain confidential and/or exempt information.

The Decision Notice for each key decision will be published as soon as reasonably practicable after it has been made.  We will seek to do this within five working days of the date of the decision.  The Decision Notice will be available for public inspection on the Council’s Web Site, and at the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX.

If you have any questions about the Forward Plan, or if you wish to make representations about any of the matters contained within it, please contact the Council’s Democratic Services Team.  The Democratic Services Team can also, on request, provide copies of, or extracts from, documents listed in the Plan and any which subsequently become available (subject to any prohibition or restriction on their disclosure).

Contact Details:

Democratic Services,  Cotswold District Council, Trinity Road, Cirencester, Gloucestershire GL7 1PX

E-mail:democratic@cotswold.gov.uk     Telephone: 01285 623000     Website: www.cotswold.gov.uk

The Council’s Executive Arrangements

The Council currently operates the Strong Leader and Cabinet form of governance.

By law, the Cabinet can comprise a Leader of the Council, together with up to nine other Members to be appointed by the Leader (one of whom has to be appointed as Deputy Leader).  The Leader will be elected by the Council, for a four-year term; and the Deputy Leader appointment is also for a four-year term.

The Cabinet at Cotswold District Council currently comprises a Leader, a Deputy Leader, and seven other Cabinet Members.  The structure is as set out in the table below.

Executive decisions are taken either collectively by the Cabinet or individually by Cabinet Members.

The Cabinet generally meets monthly; whereas decision-making by individual Cabinet Members occurs on an ‘as and when needed’ basis.

Decisions of the Cabinet and individual Cabinet Members are subject to scrutiny by the Overview and Scrutiny Committee.

 


Councillor

Portfolio Area

Areas of Responsibility

 

Joe Harris

Leader

Coordination of executive functions, Policy framework including the corporate plan, Publica Housing and homelessness, Town and Parish Council liaison, Clean and Green campaign, UBICO (including street cleaning)

 

Mike Evemy     (Deputy Leader)

Finance

Financial strategy and management, Revenue and Benefits Grants

 

Rachel Coxcoon

Climate Change and Forward Planning

Climate change and energy planning, Sustainable transport, Strategic forward planning, Local plan, Community Infrastructure Levy and Section 106, Allowable solutions

 

Tony Dale

Economy and Council Transformation

Car parking operations and strategy, Business transformation, Local Enterprise Partnership and county-wide partnerships, Economic development, Recovery Investment Strategy, Tourism and visitor information centres, Chamber of commerce liaison

 

Andrew Doherty

Waste and Recycling

UBICO (Waste and Recycling), Waste and recycling, Flooding

 

Jenny Forde

Health and Wellbeing

Refugee support, Public health, well-being and mental health, Improving social mobility and tackling social isolation, Crime, disorder and safety, Supporting and safeguarding people, Health centres, museums and culture, Young people

 

Juliet Layton

Development Management and Licensing

Development Management, Heritage and design management, Environmental and regulatory services, Cotswold Water Park

 

Lisa Spivey

Corporate Services

Property and asset management, Trinity Road transformation, Democratic services, Communications and consultation, Customer experience and channel shift

 

 

 

Item for Decision

Key Decision (Yes / No)

Likely to be Considered in Private (Yes / No)

Decision – Maker

Date of Decision

Cabinet Member

Lead Officer

Consultation

 

 

Background Documents

Cabinet/Scrutiny Protocol – draft for consideration by the Cabinet. 

 

No

No

Cabinet

 

 

3 Oct

2022

 

 

Joe Harris

Leader of the Council

Angela Claridge

Constitution Working Group – 10th February 2022

4th May 2022

 

Overview and Scrutiny Committee – 24th May 2022

 

Draft Q1 Financial and Performance Report

No

No

Cabinet

3 Oct 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jo Moore

 

 

Investments under the recovery strategy

Yes

Yes

Cabinet

3 Oct 2022

Tony Dale, Cabinet Member for Economy and Council Transformation

Jo Moore

Capital Programme Investment Board

 

Delivery of carbon zero affordable homes through a collaboration agreement with Bromford Housing Association and the transfer of land at Broadleaze, Down Ampney

Yes

No

Cabinet

3 Oct 2022

Joe Harris, Leader of the Council

Claire Locke/

Andrew Turner

Parish Council, Neighbours to scheme, Ward Member, wider public

 

Data Retention Policy

No

No

Cabinet

3 Oct 2022

Joe Harris, Leader of the Council

Claire Hughes

None

None

Updates to the Constitution

Yes

No

Special Council

5 Oct 2022

Joe Harris, Leader of the Council

Angela Claridge

Constitution Working Group

CDC Constitution

Council Tax Support Scheme Proposals for 2023/24

Yes

No

Cabinet

 

 

 

 

 

Council

7 Nov

2022

 

 

 

 

16 Nov 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jon Dearing

Council Leader and Deputy Leader.  Portfolio Holder, Chief Executive and Deputy Chief Executive, Monitoring Officer and Interim Head of Legal Services.

 

Counter Fraud and Anti-Corruption Policy approval

No

No

Cabinet

7 Nov 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Emma Cathcart

Audit Committee – September 2022

 

Long Term Council Tax Empty Premium Exemption on Proposed Demolition Properties

No

No

Cabinet

7 Nov 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jon Dearing

Council Leader and Deputy Leader.  Portfolio Holder, Chief Executive and Deputy Chief Executive, Monitoring Officer and Interim Head of Legal Services.

None

Investments under the recovery strategy

Yes

Yes

Cabinet

7 Nov 2022

Tony Dale, Cabinet Member for Economy and Council Transformation

Jo Moore

Capital Programme Investment Board

 

 

Procurement and Contract Management Strategy – Draft for Consultation

 

No

 

No

 

Cabinet

 

7 Nov 2022

 

Mike Evemy, Deputy Leader and Cabinet Member for Finance

 

Ciaran Okane

 

Approved by the Audit Committee on the 28th April 2022

 

Procurement and Contract Management Strategy.

Agile Working Capital Expenditure Report

Yes

No

Cabinet

7 Nov 2022

Lisa Spivey, Cabinet Member for Corporate Services

Claire Locke

Consultations within the Agile Working Project Report March 2022

Agile Working Project report

Flood Management Service Review

No

No

Cabinet

7 Nov 2022

Andrew Doherty, Cabinet Member for Waste and Recycling

Phil Martin

 

 

Old Station – Permission to proceed with investment and request for funding

Yes

No

Cabinet

 

 

7 Nov

2022

 

 

Councillor Lisa Spivey

Cabinet Member for Corporate Services

Jo Moore

Capital Programme Investment Board

Town Council

Civic Society

 

Budget and MTFS

Yes

No

 

Cabinet

 

 

 

 

7 Nov 2022

 

 

 

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jo Moore

Publica officers, Cabinet Member and portfolio holder

 

Rural England Prosperity Fund

Yes

No

Cabinet

7 Nov 2022

Tony Dale, Cabinet Member for the Economy and Council Transformation

Paul James

Cabinet Members, Senior Management, Key stakeholders from the rural community e.g. Gloucestershire Rural Community Council, National Farmers Union, Royal Agricultural University, Council for the Protection of Rural England, Cotswold National Landscape

Rural England Prosperity Fund prospectus - https://www.gov.uk/government/publications/rural-england-prosperity-fund-prospectus

Council Tax Support Scheme Proposals for 2023/24

Yes

No

Council

16 Nov 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jon Dearing

Council Leader and Deputy Leader.  Portfolio Holder, Chief Executive and Deputy Chief Executive, Monitoring Officer and Interim Head of Legal Services.

 

Draft Q2 Financial and ,Performance Report

No

No

Cabinet

5 Dec 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jo Moore

 

 

Cirencester Town Centre Framework Masterplan – Draft for Consultation

Yes

No

Cabinet

5 Dec 2022

Rachel Coxcoon Cabinet Member for Climate Change and Forward Planning

James Brain

Extensive consultation with CDC, CTC and GCC members and officers, businesses, organisations, community groups, town council. Engagement has (and is happening) through attendance of workshops, meetings and CTC and CDC’s respective project board groups. Mace (the firm commissioned to deliver the Master Plan) has also interviewed various stakeholders with interests in the town centre

Local Plan Issues and Options (regulation 18) consultation.

 

https://www.cotswold.gov.uk/media/kdflaaxx/11-1-1a-cotswold-district-local-plan-2011-2031-partial-update-issues-and-options-consultation-feb-2022.pdf

 

Investments under the recovery strategy

Yes

Yes

Cabinet

5 Dec 2022

Tony Dale, Cabinet Member for Economy and Council Transformation

Jo Moore

Capital Programme Investment Board

 

Peer Review Update

No

No

Cabinet

5 Dec 2022

Joe Harris, Leader of the Council

Rob Weaver

 

 

 

 

 

 

 

 

 

 

 

 

Plan items

No items found.