Forward plan
Forward Plan - February 2022 - May 2022 (01/02/2022 to 31/05/2022, Cabinet)
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EXECUTIVE FORWARD PLAN INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION
FEBRUARY 2022 – MAY 2022
Published 04 January 2022 |
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The Forward Plan By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken. The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter. This Forward Plan incorporates both of these requirements. In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet. This programme covers a period of four months, and will be updated on a monthly basis. The timings of items may be subject to change. It should be noted that although a date not less than 28 clear days after the date of the notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given. In this regard, please note that agendas and reports for Meetings of the Cabinet are made available on the Council’s Web Site – five working days in advance of the Meeting in question. Please also note that the agendas for Meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded. There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given. If that happens, notice of the matter and the reasons will be published on the Council’s Web Site, and available from the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX. |
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Key Decisions The Regulations define a key decision as an executive decision which is likely – (a) to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or (b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority. In financial terms, the Council has decided that a key decision is any executive decision which requires a budget expenditure of £100,000 or more, or one which generates savings of £100,000 or more. A key decision may only be made in accordance with the Cabinet Procedure Rules contained within the Council’s Constitution. |
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Matters To Be Considered in Private The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend. However, some matters are considered with the public excluded. The public may only be excluded if a resolution is passed to exclude them. The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The definitions of these are set out in the Council’s Constitution. |
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Documents and Queries Formal reports presented relating to any executive decision will be available on the Council’s Web Site at least five working days in advance of the Meeting at which the decision is to be made (except insofar as they contain confidential and/or exempt information. The Decision Notice for each key decision will be published as soon as reasonably practicable after it has been made. We will seek to do this within five working days of the date of the decision. The Decision Notice will be available for public inspection on the Council’s Web Site, and at the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX. If you have any questions about the Forward Plan, or if you wish to make representations about any of the matters contained within it, please contact the Council’s Democratic Services Team. The Democratic Services Team can also, on request, provide copies of, or extracts from, documents listed in the Plan and any which subsequently become available (subject to any prohibition or restriction on their disclosure). Contact Details: Democratic Services, Cotswold District Council, Trinity Road, Cirencester, Gloucestershire GL7 1PX E-mail:[email protected] Telephone: 01285 623000 Website: www.cotswold.gov.uk |
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The Council’s Executive Arrangements The Council currently operates the Strong Leader and Cabinet form of governance. By law, the Cabinet can comprise a Leader of the Council, together with up to nine other Members to be appointed by the Leader (one of whom has to be appointed as Deputy Leader). The Leader will be elected by the Council, for a four-year term; and the Deputy Leader appointment is also for a four-year term. The Cabinet at Cotswold District Council currently comprises a Leader, a Deputy Leader, and seven other Cabinet Members. The structure is as set out in the table below. Executive decisions are taken either collectively by the Cabinet or individually by Cabinet Members. The Cabinet generally meets monthly; whereas decision-making by individual Cabinet Members occurs on an ‘as and when needed’ basis. Decisions of the Cabinet and individual Cabinet Members are subject to scrutiny by the Overview and Scrutiny Committee. |
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Councillor |
Portfolio Area |
Areas of Responsibility |
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Joe Harris |
Leader |
Policy framework including the corporate plan, Coordination of executive functions, Democratic Services, Publica, Communications, Customer experience, Town and Parish Council Liaison, Democratic Renewal and Consultation, Cotswold Clean and Green Campaign |
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Mike Evemy (Deputy Leader) |
Finance |
Financial strategy and management, Revenue and benefits, Property and asset management, Car parking operations and Grants |
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Rachel Coxcoon |
Climate Change and Forward Planning |
Climate Change and energy planning, Sustainable transport, Strategic forward planning, Local plan, Community Infrastructure Levy and Section106 and Allowable solutions |
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Tony Dale |
Economy and Council Transformation |
Internal service transformation and improvement, Local Enterprise Partnership and county-wide partnerships, Economic Development and COVID-19 Economic Recovery, Council commercialisation, Internal council transformation, Tourism and Visitor Information Centres and Chamber of Commerce liaison |
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Andrew Doherty |
Environment, Waste and Recycling |
Waste and recycling, UBICO, Flooding, Public protection, Food safety, Cemeteries, Noise and public nuisance and Public toilets |
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Jenny Forde |
Health and Wellbeing |
COVIC-19 response, Public health, wellbeing and mental health, Improving social mobility, Tackling social isolation, Crime, disorder and safety, Supporting and safeguarding people, Leisure, museums and culture, Support for community events (Stow Fair, Phoenix Festival, Fleece Fair, Moreton Show) and Young people |
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Juliet Layton |
Development Management and Licensing |
Development management, Heritage and design management, Landscape conservation, Cotswold Area of Outstanding Natural Beauty, Neighbourhood Development Plans, Licensing, Building Control and Cotswold Water Park |
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Lisa Spivey |
Housing and Homelessness |
Tackling homelessness and improving housing security, Delivery of social rented homes, Support for small housing developers and community land trusts, Promotion of self-build and system build housing, Strategic oversight of tenure and housing needs assessment, Liaison with housing developers and Housing Benefit and Universal Credit. |
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Item for Decision |
Key Decision (Yes / No) |
Likely to be Considered in Private (Yes / No) |
Decision – Maker |
Date of Decision |
Cabinet Member |
Lead Officer |
Consultation |
Background Documents |
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Freedom of Information Act Requests Update |
No |
No |
Cabinet |
8 Feb 2022 |
Joe Harris, Leader of the Council |
Claire Hughes |
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None |
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Discretionary Rate Relief – Business Rates (Expanded Retail Discount 2022/23) |
No |
No |
Cabinet |
8 Feb 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Mandy Fathers |
Council Leader and Deputy Leader. Portfolio Holder, Chief Executive and Deputy Chief Executive, Monitoring Officer and Interim Head of Legal Services. |
None |
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Draft Budget, Q3 Performance Report |
No |
No |
Cabinet |
8 Feb 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Jenny Poole |
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Homelessness Prevention Grant 2022-23 – Spending Proposal |
No |
No |
Cabinet |
8 Feb 2022 |
Lisa Spivey, Cabinet Member for Housing and Homelessness |
Caroline Clissold |
Portfolio Holder, S151 Officer, Head of Paid Service, Legal, Monitoring Officer, Group Manager |
Grant Determination Letter outlining conditions of the grant |
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First Homes |
No |
No |
Cabinet |
8 Feb 2022 |
Lisa Spivey, Cabinet Member for Housing and Homelessness |
Anwen Hughes |
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Appeal against a previous S13A Discretionary Council Tax decision |
No |
No |
Cabinet |
8 Feb 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Mandy Fathers |
Portfolio Holder, Leader, Deputy Leader, Monitoring Officer, Interim head of Legal Serviced, Group Manager for Resident Services |
Minutes of previous decision. |
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Covid 19 Additional Relief fund (CARF) |
No |
No |
Cabinet |
8 Feb 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Mandy Fathers |
Portfolio Holder, Leader, Deputy Leader, Monitoring Officer, Interim head of Legal Serviced, Group Manager for Resident Services |
None |
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Solar Together Group Buying Scheme
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No |
No |
Cabinet |
8 Feb 2022 |
Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning |
Chris Crookhall-Fallon |
Inclusion of the principle of a Solar Together type scheme in the Council’s Climate Emergency Strategy of September 2020; consultation within Publica Group climate officers chaired by Sue Pangbourne; principle of scheme outlined in informal cabinet by Claire Locke in December 2021 and supported in principle. |
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Agile Working Update |
Yes |
No |
Cabinet |
7 March 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Claire Locke |
Councillors, Chief Executive, Local Management Team, Group Managers, Business Managers |
None |
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Funding for Electric Vehicle Charging Infrastructure
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Yes |
No |
Cabinet |
7 March 2022 |
Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning |
Claire Locke |
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None |
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Consideration of Licensing Fees for 1 April 2022 implementation |
No |
No |
Council |
16 March 2022 |
Alison Gardner/ Kevin Dunford |
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Publica Business Plan 2022-2024 |
No |
No |
Cabinet |
4 April 2022 |
Joe Harris, Leader of the Council |
Jan Britton |
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Draft Budget, Q4 Performance Report |
No |
No |
Cabinet |
9 May 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Jenny Poole |
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Independent Remuneration Panel |
Yes |
No |
Council |
25 May 2022 |
Joe Harris, Leader of the Council |
Angela Claridge |
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Designation of Monitoring Officer |
Yes |
No |
Council |
25 May 2022 |
Joe Harris, Leader of the Council |
Angela Claridge |
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Legal and Estates Standard Fees |
Yes |
No |
Cabinet |
June 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Jasmine McWilliams |
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Whistleblowing Policy Approval |
No |
No |
Cabinet |
June 2022 |
Joe Harris, Leader of the Council |
Emma Cathcasrt |
Legal Services Team – draft approval JMT/CMT – briefed Governance Group – briefed CDC - Audit Committee – April 2022 |
None |
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Draft Budget, Q1 Performance Report |
No |
No |
Cabinet |
Sept 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Jenny Poole |
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Draft Budget, Q2 Performance Report |
No |
No |
Cabinet |
Dec 2022 |
Mike Evemy, Deputy Leader and Cabinet Member for Finance |
Jenny Poole |
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Plan items
No items found.