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Forward plan

Forward Plan - February 2022 - May 2022  (01/02/2022 to 31/05/2022, Cabinet)

Plan description

 

EXECUTIVE FORWARD PLAN

INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION

 

FEBRUARY 2022 – MAY 2022

 

Published 04 January 2022

The Forward Plan

By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken.  The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter.

This Forward Plan incorporates both of these requirements.  In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet.  This programme covers a period of four months, and will be updated on a monthly basis.  The timings of items may be subject to change.

It should be noted that although a date not less than 28 clear days after the date of the notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given.  In this regard, please note that agendas and reports for Meetings of the Cabinet are made available on the Council’s Web Site – five working days in advance of the Meeting in question.  Please also note that the agendas for Meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded.

There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given.  If that happens, notice of the matter and the reasons will be published on the Council’s Web Site, and available from the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX.

Key Decisions

The Regulations define a key decision as an executive decision which is likely –

(a)   to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or

(b)   to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority.

In financial terms, the Council has decided that a key decision is any executive decision which requires a budget expenditure of £100,000 or more, or one which generates savings of £100,000 or more.

A key decision may only be made in accordance with the Cabinet Procedure Rules contained within the Council’s Constitution.

Matters To Be Considered in Private

The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend.

However, some matters are considered with the public excluded.  The public may only be excluded if a resolution is passed to exclude them.  The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.  The definitions of these are set out in the Council’s Constitution.

Documents and Queries

Formal reports presented relating to any executive decision will be available on the Council’s Web Site at least five working days in advance of the Meeting at which the decision is to be made (except insofar as they contain confidential and/or exempt information.

The Decision Notice for each key decision will be published as soon as reasonably practicable after it has been made.  We will seek to do this within five working days of the date of the decision.  The Decision Notice will be available for public inspection on the Council’s Web Site, and at the Council Offices, Trinity Road, Cirencester, Glos. GL7 1PX.

If you have any questions about the Forward Plan, or if you wish to make representations about any of the matters contained within it, please contact the Council’s Democratic Services Team.  The Democratic Services Team can also, on request, provide copies of, or extracts from, documents listed in the Plan and any which subsequently become available (subject to any prohibition or restriction on their disclosure).

Contact Details:

Democratic Services,  Cotswold District Council, Trinity Road, Cirencester, Gloucestershire GL7 1PX

E-mail:democratic@cotswold.gov.uk     Telephone: 01285 623000     Website: www.cotswold.gov.uk

The Council’s Executive Arrangements

The Council currently operates the Strong Leader and Cabinet form of governance.

By law, the Cabinet can comprise a Leader of the Council, together with up to nine other Members to be appointed by the Leader (one of whom has to be appointed as Deputy Leader).  The Leader will be elected by the Council, for a four-year term; and the Deputy Leader appointment is also for a four-year term.

The Cabinet at Cotswold District Council currently comprises a Leader, a Deputy Leader, and seven other Cabinet Members.  The structure is as set out in the table below.

Executive decisions are taken either collectively by the Cabinet or individually by Cabinet Members.

The Cabinet generally meets monthly; whereas decision-making by individual Cabinet Members occurs on an ‘as and when needed’ basis.

Decisions of the Cabinet and individual Cabinet Members are subject to scrutiny by the Overview and Scrutiny Committee.

 


Councillor

Portfolio Area

Areas of Responsibility

 

Joe Harris

Leader

Policy framework including the corporate plan, Coordination of executive functions, Democratic Services, Publica, Communications, Customer experience, Town and Parish Council Liaison, Democratic Renewal and Consultation, Cotswold Clean and Green Campaign

 

Mike Evemy     (Deputy Leader)

Finance

Financial strategy and management, Revenue and benefits, Property and asset management, Car parking operations and Grants

 

Rachel Coxcoon

Climate Change and Forward Planning

Climate Change and energy planning, Sustainable transport, Strategic forward planning, Local plan, Community Infrastructure Levy and Section106 and Allowable solutions

 

Tony Dale

Economy and Council Transformation

Internal service transformation and improvement, Local Enterprise Partnership and county-wide partnerships, Economic Development and COVID-19 Economic Recovery, Council commercialisation, Internal council transformation, Tourism and Visitor Information Centres and Chamber of Commerce liaison

 

Andrew Doherty

Environment, Waste and Recycling

Waste and recycling, UBICO, Flooding, Public protection, Food safety, Cemeteries, Noise and public nuisance and Public toilets

 

Jenny Forde

Health and Wellbeing

COVIC-19 response, Public health, wellbeing and mental health, Improving social mobility, Tackling social isolation, Crime, disorder and safety, Supporting and safeguarding people, Leisure, museums and culture, Support for community events (Stow Fair, Phoenix Festival, Fleece Fair, Moreton Show) and Young people

 

Juliet Layton

Development Management and Licensing

Development management, Heritage and design management, Landscape conservation, Cotswold Area of Outstanding Natural Beauty, Neighbourhood Development Plans, Licensing, Building Control and Cotswold Water Park

 

Lisa Spivey

Housing and Homelessness

Tackling homelessness and improving housing security, Delivery of social rented homes, Support for small housing developers and community land trusts, Promotion of self-build and system build housing, Strategic oversight of tenure and housing needs assessment, Liaison with housing developers and Housing Benefit and Universal Credit.

 

Item for Decision

Key Decision (Yes / No)

Likely to be Considered in Private (Yes / No)

Decision – Maker

Date of Decision

Cabinet Member

Lead Officer

Consultation

Background Documents

Freedom of Information Act Requests Update

No

No

Cabinet

8 Feb 2022

Joe Harris, Leader of the Council

Claire Hughes

 

None

Discretionary Rate Relief – Business Rates (Expanded Retail Discount 2022/23)

No

No

Cabinet

8 Feb 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Mandy Fathers

Council Leader and Deputy Leader.  Portfolio Holder, Chief Executive and Deputy Chief Executive, Monitoring Officer and Interim Head of Legal Services.

None

Draft Budget, Q3 Performance Report

No

No

Cabinet

8 Feb 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jenny Poole

 

 

Homelessness Prevention Grant 2022-23 – Spending Proposal

No

No

Cabinet

8 Feb 2022

Lisa Spivey, Cabinet Member for Housing and Homelessness

Caroline Clissold

Portfolio Holder, S151 Officer, Head of Paid Service, Legal, Monitoring Officer, Group Manager

Grant Determination Letter

outlining conditions of the

grant

First Homes

No

No

Cabinet

8 Feb 2022

Lisa Spivey, Cabinet Member for Housing and Homelessness

Anwen Hughes

 

 

Appeal against a previous S13A Discretionary Council Tax decision

No

No

Cabinet

8 Feb 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Mandy Fathers

Portfolio Holder, Leader, Deputy Leader, Monitoring Officer, Interim head of Legal Serviced, Group Manager for Resident Services

Minutes of previous decision.

Covid 19 Additional Relief fund (CARF)

No

No

Cabinet

8 Feb 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Mandy Fathers

Portfolio Holder, Leader, Deputy Leader, Monitoring Officer, Interim head of Legal Serviced, Group Manager for Resident Services

None

Solar Together Group Buying Scheme

 

No

No

Cabinet

8 Feb 2022

Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning

Chris Crookhall-Fallon

Inclusion of the principle of a Solar Together type scheme in the Council’s Climate Emergency Strategy of September 2020; consultation within Publica Group climate officers chaired by Sue Pangbourne; principle of scheme outlined in informal cabinet by Claire Locke in December 2021 and supported in principle.

 

Agile Working Update

Yes

No

Cabinet

7 March 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Claire Locke

Councillors, Chief Executive, Local Management Team, Group Managers, Business Managers

None

Funding for Electric Vehicle Charging Infrastructure

 

Yes

No

Cabinet

7 March 2022

Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning

Claire Locke

 

None

Consideration of Licensing Fees for 1 April 2022 implementation

No

No

Council 

16 March 2022

Alison Gardner/ Kevin Dunford

 

 

 

Publica Business Plan 2022-2024

No

No

Cabinet

4 April 2022

Joe Harris, Leader of the Council

Jan Britton

 

 

Draft Budget, Q4 Performance Report

No

No

Cabinet

9 May 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jenny Poole

 

 

Independent Remuneration Panel

Yes

No

Council

25 May 2022

Joe Harris, Leader of the Council

Angela Claridge

 

 

Designation of Monitoring Officer

Yes

No

Council

25 May 2022

Joe Harris, Leader of the Council

Angela Claridge

 

 

Legal and Estates Standard Fees

Yes

No

Cabinet

June 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jasmine McWilliams

 

 

Whistleblowing Policy Approval

No

No

Cabinet

June 2022

Joe Harris, Leader of the Council

Emma Cathcasrt

Legal Services Team – draft approval

JMT/CMT – briefed

Governance Group – briefed

CDC - Audit Committee – April 2022

None

Draft Budget, Q1 Performance Report

No

No

Cabinet

Sept 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jenny Poole

 

 

Draft Budget, Q2 Performance Report

No

No

Cabinet

Dec 2022

Mike Evemy, Deputy Leader and Cabinet Member for Finance

Jenny Poole

 

 

 

Plan items

No items found.