Agenda, decisions and draft minutes
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Apologies To receive any apologies for absence. The quorum for Cabinet is 3 members.
Additional documents: Minutes: There were no apologies for absence. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: There were no declarations of interest from Members. |
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To approve the minutes of the previous meeting held on 5 March 2026.. Additional documents: Decision: The purpose of this item was to consider the minutes of Cabinet held on 5 March 2026.
The recommendation to approve the minutes was proposed by Councillor Juliet Layton and seconded by Councillor Tristan Wilkinson.
RESOLVED that the minutes of the meeting of the Cabinet held on 5 March 2026 be approved as a correct record.
Voting record: 6 For, 0 Against, 1 Abstention. Minutes: The purpose of this item was to consider the minutes of Cabinet held on 5 March 2026.
The recommendation to approve the minutes was proposed by Councillor Juliet Layton and seconded by Councillor Tristan Wilkinson.
Voting record: 6 For, 0 Against, 1 Abstention.
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Leader's Announcements To receive any announcements from the Leader of the Council. Additional documents: Minutes: The Leader reported the sad passing of Michael Paget-Wilkes, who had served the Council since 2013 as a member of the Independent Remuneration Panels and as an Independent Person for standards matters. His contribution was valued by both Members and officers, and condolences were expressed to his family. The Leader advised that the Council had received correspondence from the Secretary of State regarding the Renters’ Rights Act, with the first phase coming into force on 1 May 2026. Officers were reviewing the implications of the legislation, supported by £60,000 of government funding to assist with implementation and engagement with local landlords. Members were advised that a further Government response had been received in relation to the Council’s ongoing representations on housing targets. While Government had confirmed that the housing numbers would not be revised, the letter acknowledged the significant environmental, infrastructure and sustainability constraints facing the Cotswold District. It was noted that the housing target had more than doubled in the previous 18 months, requiring delivery of over 1,000 homes per year in a highly constrained area. Representations submitted by the Council and local stakeholders had highlighted the impracticality of this approach, but Government had reiterated that the issue must be addressed through the Local Plan, using the national target as the starting point. The Leader confirmed it would continue to progress a plan?led approach and engage with MPs and communities within the current policy framework. The Leader also reported that the Council had withdrawn from the planning appeal relating to a proposed 195?home development east of Moreton?in?Marsh, following independent advice that the prospects of success were extremely limited and that continuing would pose a significant financial risk. The decision reflected changes in national planning policy and reinforced the importance of progressing a sound Local Plan, with Regulation 19 consultation intended to commence in late August 2026.
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Public Questions To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than one minute each and relate to issues under the Cabinet’s remit. At any one meeting no person may submit more than two questions and no more than two such questions may be asked on behalf of one organisation.
The Leader will ask whether any members of the public present at the meeting wish to ask a question and will decide on the order of questioners.
The response may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no public questions. |
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Member Questions No Member Questions have been submitted prior to the publication of the agenda.
A Member of the Council may ask the Leader or a Cabinet Member a question on any matter in relation to which the Council has powers or duties or which affects the Cotswold District. A maximum period of fifteen minutes shall be allowed at any such meeting for Member questions.
A Member may only ask a question if: a) the question has been delivered in writing or by electronic mail to the Chief Executive no later than 5.00 p.m. on the working day before the day of the meeting; or b) the question relates to an urgent matter, they have the consent of the Leader to whom the question is to be put and the content of the question is given to the Chief Executive by 9.30 a.m. on the day of the meeting.
An answer may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no Member questions. |
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To note the decisions taken by the Leader and/or Individual Cabinet Members since the agenda for Cabinet 5 March 2026 was published. The following non-key decisions have been taken by individual Cabinet Members under delegated authority: 1. Cabinet Member for Housing and Planning – Decision meeting 31 March 2026. The purpose of the meeting was to consider five neighbourhood plans at various stages.
Closing Date for Call-In: 10 April 2026 Additional documents: Minutes: The purpose of the report was to note the decisions taken by the Leader and/or Individual Cabinet Members since the agenda for Cabinet 5 March 2026 was published. The following non-key decisions had been taken by the Cabinet Member for Housing and Planning, Councillor Juliet Layton, under delegated authority at the Decision meeting held on 31 March 2026. Decisions were taken regarding the consideration of five neighbourhood plans at various stages.
The Cabinet Member for Housing and Planning considered the recommendations within the officers report and resolved that :
Mickleton Neighbourhood Plan: Councillor Layton noted that this represented the beginning of the Parish Council’s Neighbourhood Plan process and welcomed the early engagement. The officer’s recommendation to designate Mickleton as a Neighbourhood Area and Mickleton Parish Council as the qualifying body was accepted by Councillor Layton and she wished the Parish Council well in progressing the Neighbourhood Plan. Recommendation APPROVED. Siddington Neighbourhood Plan: No formal decision was required at this stage. The update was NOTED.
Moreton-in-Marsh Neighbourhood Plan: Councillor Layton welcomed the progress made and accepted the officers recommendation for the commencement of the Regulation 16 consultation on 16 April 2026, emphasising the importance of promoting the consultation widely to encourage public engagement. Recommendation APPROVED.
Cirencester Neighbourhood Plan: Councillor Layton welcomed the thorough review undertaken, accepted the officer’s recommendation to commence the Regulation 16 consultation, and expressed her support for wide public engagement in the process. Recommendation APPROVED.
Chipping Camden Neighbourhood Plan: No formal decision was required at this stage. The update was NOTED.
The approved decisions were effective from 11 April 2026. |
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Issue(s) Arising from Overview and Scrutiny and/or Audit and Governance To receive any recommendations from the Overview and Scrutiny Committee and to consider any matters raised by the Audit and Governance Committee. Additional documents: Minutes: There were no recommendations from the Overview and Scrutiny Committee. There were no matters arising from the Audit and Governance Committee. |
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Service Performance Report 2025-26 Quarter 3 Purpose To provide an update on progress on the Council’s priorities and service performance for Q3 2025 -26.
Recommendation That Cabinet resolves to: 1. Note overall progress on the Council priorities and service performance for 2025-26 Q3 (October-December 2025). Additional documents:
Decision: The purpose of this item was to provide an update on progress on the Council’s priorities and service performance for Q3 2025 -26.
Councillor Mike Evemy, Leader of the Council, introduced the report, highlighting that high-performing front-line public services were critical to supporting residents, businesses and communities. He explained that the service performance report was intended to identify variations from expected performance at the earliest opportunity to enable targeted intervention and improvement. The report updated Members on key service activity and performance during the period, including progress on the Council’s response to the Government’s Local Government Reorganisation proposals, the establishment of the Climate Board, installation of electric vehicle charging points in Council car parks, the capital fleet replacement programme, the Regulation 18 Local Plan consultation, and positive outcomes from the leisure contract.
Cabinet NOTED the overall progress on the Council priorities and service performance for 2025-26 Q3 (October-December 2025). Minutes: The purpose of this item was to provide an update on progress on the Council’s priorities and service performance for Q3 2025 -26.
Councillor Mike Evemy, Leader of the Council, introduced the report, highlighting that high-performing front-line public services were critical to supporting residents, businesses and communities. He explained that the service performance report was intended to identify variations from expected performance at the earliest opportunity to enable targeted intervention and improvement. Members were advised that the report had previously been considered by the Overview and Scrutiny Committee. Key areas of delivery during the period included the Council’s response to the Government’s request on local government reorganisation, the first meeting of the Climate Board, the introduction of electric vehicle charging points in car parks, progress on fleet replacement, completion of the Regulation 18 consultation on the Local Plan, and improved performance under the leisure services contract. Members commented positively on officer performance, in particular noting the achievement of full inspection of high?risk food premises, strong waste and recycling performance in a challenging national context, and progress on fleet replacement, including procurement, preparation for flexible plastics collection and transition to HVO fuel. Members also welcomed improved leisure services performance, increased memberships and participation, and the wider health and wellbeing benefits arising from this. It was further noted that increased car park usage continued to support the funding of discretionary services.
Cabinet NOTED the overall progress on the Council priorities and service performance for 2025-26 Q3 (October-December 2025). |
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Financial Performance Report 2025-26 Quarter 3 Purpose This report sets out the third quarterly budget monitoring position for the 2025/26 financial year.
Recommendation That Cabinet resolves to: 1. Review and note the financial position set out in this report.
Additional documents:
Decision: The purpose of the report was to set out the third quarterly budget monitoring position for the 2025/26 financial year.
Councillor Patrick Coleman, Cabinet Member for Finance, introduced the report, which set out the Q3 outturn forecast for the financial year. The report showed a favourable variance of £0.045m and confirmed that the Council remained in a financially sound position without the need for borrowing. Councillor Coleman noted that the report had been considered by the Overview and Scrutiny Committee on 13 April 2026. Members were advised of strengthened financial management during the quarter, including enhanced vacancy controls, income improvements, and the continued transfer of underspends to earmarked reserves to support financial resilience, local government reorganisation, and future budget pressures. The report also highlighted a £0.719m forecast underspend in the capital programme. The final 2025/26 outturn position would be reported to Cabinet in July 2026.
Cabinet REVIEWED and NOTED the financial position set out in the report. Minutes: The purpose of the report was to set out the third quarterly budget monitoring position for the 2025/26 financial year.
Councillor Patrick Coleman, Cabinet Member for Finance, introduced the report, which set out the Q3 outturn forecast for the financial year. The report showed a favourable variance of £0.045m and the Cabinet Member for Finance confirmed that the Council remained in a financially sound position without the need for borrowing. It was also noted that the report had been considered by the Overview and Scrutiny Committee on 13 April 2026. Members were advised that the Council remained in a strong and stable financial position, with income performance generally exceeding expectations and no requirement for borrowing. Net favourable income variations totalled approximately £165,000, with over?achievement and cost savings transferred to key reserves to support financial resilience through to Local Government Reorganisation (LGR) and the achievement of a balanced budget. Members thanked officers for the preparation of the report and for their detailed responses at the Overview and Scrutiny Committee. Members commented on the strong overall position, noting that planning fee income of £674,000 above budget had been transferred in full to the Planning Appeals Reserve to mitigate future appeal risks. Positive car parking performance was also noted, with £165,000 transferred to an earmarked reserve for the purchase of new ticket machines in the first quarter of the 2026/27 financial year. Members acknowledged an adverse variance of £63,000 within the Ubico contract arising from staffing pressures, agency costs, fleet reliability and training, with reassurance provided that these issues were being addressed through the vehicle replacement programme and the Ubico Business Plan. Members further recognised strong income generation within Development Management and Building Control, while noting the associated service pressures. The positive treasury management position was welcomed, while Members noted cautions within the report regarding external economic uncertainty, particularly rising fuel and energy costs and potential interest rate changes. Assurance was given that fuel costs would continue to be closely monitored through monthly financial reporting. Members noted that the final 2025/26 outturn position would be reported to Cabinet in July 2026.
Cabinet REVIEWED and NOTED the financial position set out in the report. |
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Strategic Risk Register Q3 2025-26 Purpose The report sets out the current Strategic Risk Register for the Council.
Recommendations That Cabinet resolves to : 1. Review and note the Strategic Risk Register and mitigation measures. Additional documents: Decision: The purpose of the report was to set out the current Strategic Risk Register for the Council.
Councillor Mike Evemy, Leader of the Council, introduced the report and noted that the Strategic Risk Register presented had been reviewed by the Corporate Leadership Team (CLT) during Q4 of the financial year.
Members received the Strategic Risk Register alongside the Council’s performance and financial reports and noted that it had previously been considered by the Audit and Governance Committee earlier in the month. The report highlighted key strategic risks, including preparedness for civil contingencies and the robustness of business continuity arrangements, which were confirmed to be under active review and update. Members also noted the escalation of a new strategic risk relating to compliance with the Payment Card Industry Data Security Standard (PCI DSS), following review by the Corporate Leadership Team, and that further mitigation work was ongoing to achieve compliance.
Cabinet REVIEWED and NOTED the Strategic Risk Register and mitigation measures. Minutes: The purpose of the report was to set out the current Strategic Risk Register for the Council.
Councillor Mike Evemy, Leader of the Council, introduced the report and noted that the Strategic Risk Register presented had been reviewed by the Corporate Leadership Team (CLT) during Q4 of the financial year.
Members received and noted the Strategic Risk Register. Members were advised that the report had previously been considered by the Audit and Governance Committee, and that it was now presented to Cabinet to enable oversight of the Council’s corporate risks. Members were informed that a new risk relating to Payment Card Industry Data Security Standards (PCI DSS) compliance had been added following review by the Corporate Leadership Team. It was explained that the Council was currently non?compliant but operated within the lowest risk tier. Compliance with the Payment Card Industry Data Security Standard (PCI DSS), was also being looked at following review by the Corporate Leadership Team, and that further mitigation work was ongoing to achieve compliance with further mitigation actions under assessment. Cabinet was advised that Audit and Governance Committee discussions had focused in particular on the Council’s preparedness for civil contingencies and major incidents. Assurance was provided that business continuity plans were in place, that business impact assessments had been completed for all services, and that work was underway to update business continuity arrangements, with completion expected by the end of May. Officers confirmed that the Council’s risk management framework, policies and processes continued to be reviewed for robustness and effectiveness.
Cabinet REVIEWED and NOTED the Strategic Risk Register and the mitigation measures in place. |
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Discretionary Rate Relief Policy Purpose To consider and approve amendments to the Discretionary Rate Relief Policy.
Recommendations That Cabinet resolves to: 1. Approve the amendments to the Discretionary Rate Relief Policy as detailed within the report; 2. Delegate to the Chief Finance Officer, in consultation with the Cabinet Member for Finance, any future amendments to the Policy in respect of Electric Vehicle Charging Points and Electric Vehicle Forecourts. Additional documents:
Decision: The purpose of this item was to ask Cabinet to consider proposed changes to the Discretionary Rate Relief Policy following recent government announcements and to note the policy which underpins these schemes, as appended to the report.
Councillor Patrick Coleman, Cabinet Member for Finance, introduced the report and explained that under the Local Government Finance Act 1988 and the Localism Act 2011, the Council was required to grant mandatory rate relief in certain circumstances and had discretion to award additional relief where it supported local priorities. Members were advised that the policy reflected previous arrangements and incorporated recent Government business rates initiatives. These included the introduction, from 1 April 2026, of a new 100% business rate relief for a ten?year period for standalone electric vehicle charging points and electric vehicle charging forecourts, and a 15% business rates discount for eligible pubs and live music venues for the 2026/27 financial year. It was noted that the cost of the pub and live music venue relief would be shared between Central Government, the District Council, and the County Council. Members were informed that the relevant reliefs had been applied to 2026/27 annual business rates bills, and that businesses could contact the Council’s Revenues service if they believed they were eligible but had not received the relief. The recommendations were proposed by Councillor Patrick Coleman and seconded by Councillor Mike Evemy. Cabinet RESOLVED to:
Voting record: 7 For, 0 Against, 0 Abstentions. Minutes: The purpose of this item was to ask Cabinet to consider proposed changes to the Discretionary Rate Relief Policy following recent government announcements and to note the policy which underpins these schemes, as appended to the report.
Councillor Patrick Coleman, Cabinet Member for Finance, introduced the report and explained that under the Local Government Finance Act 1988 and the Localism Act 2011, the Council was required to grant mandatory rate relief in certain circumstances and had discretion to award additional relief where it supported local priorities. Members were advised that the policy reflected previous arrangements and incorporated recent Government business rates initiatives. These included the introduction, from 1 April 2026, of a new 100% business rate relief for a ten?year period for standalone electric vehicle charging points and electric vehicle charging forecourts, and a 15% business rates discount for eligible pubs and live music venues for the 2026/27 financial year. It was noted that the cost of the pub and live music venue relief would be shared between Central Government, the District Council, and the County Council. Members were informed that the relevant reliefs had been applied to 2026/27 annual business rates bills in February and March, and that businesses could contact the Council’s Revenues service if they believed they were eligible but had not received the relief. Members discussed Addendum 3 regarding the new Supporting Small Business Relief scheme introduced by the Government. It was noted that the reliefs applied from 1 April and largely reflected nationally prescribed requirements, with formal adoption of the policy required by the Council. Reference was made to the absence of detailed guidance in relation to electric vehicle charging point relief, and it was noted that authority would be delegated to the appropriate officers, in consultation with the relevant portfolio holder, to determine the necessary arrangements once details were available. Members expressed concern regarding the challenges currently facing small businesses and whether sufficient steps were being taken to communicate the availability of reliefs. Officers confirmed that mandatory reliefs were applied automatically, while discretionary reliefs required an application and subsequent approval. It was reported that information had been included on the reverse of business rate bills, council webpages had been updated, and signposting had been strengthened. The Council’s “Business Matters” communications channel was also highlighted as a key mechanism for outreach. Members encouraged continued proactive communication, including raising awareness through town and parish councils to ensure that businesses not engaged with existing communication channels were informed. It was noted that a significant proportion of local businesses were subscribed to “Business Matters,” although further engagement was welcomed. Finally, concerns were raised regarding significant increases in business rate valuations undertaken by the Valuation Office Agency, with examples cited of substantial rises and a complex appeals process. Businesses experiencing sharp increases were encouraged to consider lodging appeals and to contact the Council for support. Appreciation was expressed for the professionalism and support provided by the Revenues team. The recommendations were proposed by Councillor Patrick Coleman and seconded ... view the full minutes text for item 229.
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Publica Business Plan 2026-28 Purpose To consider the Draft Publica Business Plan 2026-28, produced by the Publica Board in consultation with Directors and Shareholders, and to recommend that the Leader (as Shareholder Representative) approves the plan.
Recommendations That Cabinet resolves to: 1. Endorse the Publica Business Plan 2026-2028 2. Ask the Leader, as shareholder representative, to recommend its adoption to the Board. Additional documents: Decision: The purpose of the item was to seek Cabinet’s consideration of the Draft Publica Business Plan 2026–28 and to ask that Cabinet recommend that the Leader, as Shareholder Representative, approve the Plan.
Councillor Mike Evemy, Leader of the Council, introduced the report and explained that Publica’s Articles of Association include twelve reserved matters requiring Shareholder Council approval, among them the adoption or amendment of the Business Plan. The Draft Business Plan 2026–28, prepared by the Publica Board in consultation with Directors and Shareholders, set out a two-year programme aligned to the Local Government Reorganisation (LGR) timetable through to Vesting Day on 31 March 2028.
The report outlined Publica’s proposed priorities and service delivery arrangements. Members noted that the Business Plan had also been considered by the Overview and Scrutiny Committee. Publica was recognised as being a key service delivery partner for the Council, and the Plan focused on supporting the organisation, its services, and its workforce through a period of change, including preparation for Local Government Reorganisation, while continuing collaboration with partner councils across Gloucestershire and West Oxfordshire.
The recommendations were proposed by Councillor Mike Evemy and seconded by Councillor Tony Dale.
Cabinet RESOLVED to: 1. Endorse the Publica Business Plan 2026-2028 2. Ask the Leader, as shareholder representative, to recommend its adoption to the Board
Voting record: 7 For, 0 Against, 0 Abstentions. Minutes: The purpose of the item was to seek Cabinet’s consideration of the Draft Publica Business Plan 2026–28 and to ask that Cabinet recommend that the Leader, as Shareholder Representative, approve the Plan.
Councillor Mike Evemy, Leader of the Council, introduced the report and explained that Publica’s Articles of Association include twelve reserved matters requiring Shareholder Council approval, including the adoption or amendment of the Business Plan. The Draft Business Plan 2026–28 had been prepared by the Publica Board in consultation with Directors and Shareholders and set out a two-year programme aligned to the Local Government Reorganisation (LGR) timetable through to Vesting Day on 31 March 2028.
It was noted that the Business Plan had been considered by the Shareholder Forum, comprising the Leaders and Chief Executives of the partner councils, and had also been presented to the Overview and Scrutiny Committee. Publica was recognised as a key service delivery partner for the Council, and the Plan outlined its proposed priorities and service delivery arrangements, together with a work programme focused on supporting the organisation, its services and its workforce through a period of change. This included preparation for Local Government Reorganisation, while continuing collaboration with partner councils across Gloucestershire and West Oxfordshire.
Members were reminded that Publica had experienced a significant period of transition, including the return of some services to councils, and that no decisions had yet been taken regarding the future structure of either Publica or local government arrangements across Gloucestershire and Oxfordshire. The Plan therefore sought to provide clarity and stability over the next two years while retaining flexibility in the context of ongoing uncertainty.
Members acknowledged the challenges of preparing a forward-looking Business Plan in such circumstances and commended the leadership of Publica for producing a coherent and adaptable document. It was noted that maintaining flexibility during transformation would preserve future options while supporting effective cost management. The Plan was welcomed as providing assurance regarding continuity of service delivery, financial stewardship and strategic direction through to reorganisation and beyond.
The recommendations were proposed by Councillor Mike Evemy and seconded by Councillor Tony Dale.
Voting record: 7 For, 0 Against, 0 Abstentions.
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Review of Publica Governance Agreement and Extension of Service Agreement Purpose The purpose of this report is for the Cabinet to consider proposals for amendments and an extension to governance arrangements following the conclusion of the Publica Review. This includes the updating of service specifications, service agreements, the members agreement and articles of association.
The report also seeks delegated authority to make any minor adjustments to the Publica specification in the run-up to Local Government Reorganisation should it become necessary.
Recommendations That Cabinet resolves to: 1. Approve in principle the changes to the governance agreements set out in section 3. 2. Delegate authority to the Chief Executive, in consultation with the Leader, to finalise and enact through appropriate legal documentation, the detailed changes to the agreements, in line with the principles agreed. 3. Delegate authority to the Chief Executive, in consultation with the Leader, to approve minor amendments to the scope of services delivered by Publica to Cotswold District Council in advance of Local Government Reorganisation.
Additional documents: Decision: The purpose of this report was for the Cabinet to consider proposals for amendments and an extension to governance arrangements following the conclusion of the Publica Review. The report also sought delegated authority to make any minor adjustments to the Publica specification in the run-up to Local Government Reorganisation should it become necessary.
Councillor Mike Evemy, Leader of the Council, introduced the report and explained that it reflected the significant changes to the Publica shared service arrangements following the Publica Review, including revised governance structures and reduced service provision. Members noted that the updated arrangements clarified roles and responsibilities and aligned service specifications with current delivery, while supporting preparation for potential Local Government Reorganisation. It was noted that amendments would be implemented primarily through deeds of variation to existing agreements to minimise cost, with delegated authority granted for minor amendments as required. The changes applied to the Articles of Association, Members’ Agreement, Service Agreements and Service Specifications, and included the extension of Service Agreements to October 2030, while retaining flexibility for service exit with appropriate notice. The recommendations were proposed by Councillor Mike Evemy and seconded by Councillor Tony Dale. Cabinet RESOLVED to: 1. Approve in principle the changes to the governance agreements set out in section 3. 2. Delegate authority to the Chief Executive, in consultation with the Leader, to finalise and enact through appropriate legal documentation, the detailed changes to the agreements, in line with the principles agreed. 3. Delegate authority to the Chief Executive, in consultation with the Leader, to approve minor amendments to the scope of services delivered by Publica to Cotswold District Council in advance of Local Government Reorganisation.
Voting record: 7 For, 0 Against, 0 Abstentions.
Minutes: The purpose of this report was for the Cabinet to consider proposals for amendments and an extension to governance arrangements following the conclusion of the Publica Review. The report also sought delegated authority to make any minor adjustments to the Publica specification in the run-up to Local Government Reorganisation should it become necessary.
Councillor Mike Evemy, Leader of the Council, introduced the report. He explained that, as part of Publica’s work to ensure it was fit for the future, a review of governance arrangements and service agreements had been undertaken. Members noted that the new Agreement reflected the significant changes to the Publica shared service arrangements following the insourcing of services during Phases One and Two of the Publica Review, including revised governance structures and reduced service provision. The proposals had been considered by other shareholders and were discussed at the most recent Shareholder Forum, which was chaired by Councillor Mike Evemy and attended by Jane Portman, Chief Executive. Members noted that the updated arrangements clarified roles and responsibilities, aligned service specifications with current delivery, and supported preparation for potential Local Government Reorganisation. It was further noted that amendments would be implemented primarily through deeds of variation to existing agreements in order to minimise cost, with delegated authority granted for minor amendments as required. The changes applied to the Articles of Association, Members’ Agreement, Service Agreements and Service Specifications, with minor amendments to the constitutional documents and more substantive revisions to the Service Agreements and specifications, as detailed in the report. The principal change was the extension of the Service Agreements to October 2030, aligning all councils to a common end date. It was noted that Cheltenham Borough Council had already agreed to this approach, and the Shareholder Forum had supported consistency across all councils. The extension was not intended to bind successor authorities but to provide time for them to determine future service delivery arrangements, including the potential continuation of services through Publica. Members also noted that flexibility was retained through existing break clauses, allowing some or all services to be withdrawn prior to October 2030 with appropriate notice, as had occurred during the Phase One and Two transitions. The effect of the proposal was therefore to regularise and align the agreements to October 2030 while maintaining the option for earlier service exit if required. The recommendations were proposed by Councillor Mike Evemy and seconded by Councillor Tony Dale.
Voting record: 7 For, 0 Against, 0 Abstentions.
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Retention Strategy 2026-28 Purpose This report presents the Council’s Retention Strategy for approval.
Recommendation That Cabinet resolves to: 1. Approve the Retention Strategy. Additional documents:
Decision: The purpose of this item was to present the Council’s Retention Strategy for approval.
Councillor Mike Evemy, Leader of the Council, introduced the Strategy, developed to ensure the organisation continued to attract, develop and retain a skilled and resilient workforce to deliver the Corporate Plan 2025–28. The Strategy, aligned to the Local Government Association’s “Six Ps” framework, set out a values-based approach to workforce planning, leadership development, engagement, inclusion, career progression and employer appeal. It responded to ongoing recruitment and retention pressures, including skills shortages, increased competition for talent, rising costs and the uncertainty associated with potential local government reorganisation. Members noted that the Strategy promoted a positive organisational culture and strong leadership, supported by a measurable action plan to reduce workforce risks; improve stability and wellbeing; and support current and future service priorities. Any financial implications arising would be managed within existing budgets.
The recommendation was proposed by Councillor Mike Evemy and seconded by Councillor Andrea Pellegram.
Cabinet RESOLVED to: 1. Approve the Retention Strategy
Voting record: 7 For, 0 Against, 0 Abstentions.
Councillor Patrick Coleman left the Chamber after the vote.
Minutes: The purpose of this item was to present the Council’s Retention Strategy for approval.
Councillor Mike Evemy, Leader of the Council, introduced the Retention Strategy, developed to ensure the organisation continued to attract, develop and retain a skilled and resilient workforce to deliver the Corporate Plan 2025–28. The Strategy responded to ongoing recruitment and retention pressures, skills shortages, increased competition for talent, rising costs and the uncertainty associated with potential Local Government Reorganisation.
Members noted that the Strategy aligned with the Local Government Association’s “Six Ps” framework and set out a values-based approach to workforce planning, leadership development, engagement, inclusion, career progression and employer appeal. It reinforced a positive organisational culture, strong leadership and effective communication, supported by a clear and measurable action plan to reduce workforce risks, improve stability and wellbeing, and support current and future service priorities. Any financial implications arising would be managed lawfully within existing budgets.
In discussion, Members expressed strong support for the Strategy, recognising that the Council’s workforce was central to service delivery and that recruitment and retention presented a significant organisational risk, as reflected in the corporate risk register. Particular reference was made to the challenges of maintaining staff stability during a period of uncertainty and structural change, and to the importance of both recruitment and retention in the context of Local Government Reorganisation.
Members welcomed the inclusion of measures to enhance flexibility and, where necessary, provide retention incentives and discretionary pay supplements in order to secure critical skills and maintain service continuity. It was acknowledged that such measures would be applied appropriately and within existing policy frameworks.
While noting the role of pay and incentives, Members also emphasised the importance of visible leadership, staff engagement, recognition and organisational culture in motivating and retaining employees. The Monitoring Officer confirmed that retention would remain a key focus over the coming period and undertook to provide further information on workforce trends, including attrition data.
The recommendation was proposed by Councillor Mike Evemy and seconded by Councillor Andrea Pellegram.
Voting record: 7 For, 0 Against, 0 Abstentions.
Councillor Patrick Coleman left the Chamber after the vote.
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Advertising, Sponsorship & Endorsement Policy Purpose This report presents the Council’s Advertising, Sponsorship and Endorsement Policy for approval.
Recommendation That Cabinet resolves to: 1. Approve the Advertising, Sponsorship & Endorsement Policy. Additional documents: Decision: The purpose of this item was to presents the Council’s Advertising, Sponsorship and Endorsement Policy for approval.
Councillor Mike Evemy, Leader of the Council, introduced the Policy, which established a clear and consistent framework for managing commercial partnerships and promotional activity. It was noted that the Policy ensured compliance with relevant legal and regulatory requirements, including the Local Government Act 1986 and the Publicity Code, safeguarded the Council’s reputation and mitigated for conflicts of interest or undue influence. Members noted that the Policy set out governance arrangements, and formalised a consistent approach to assessment, approval and monitoring, strengthening governance and ensuring alignment with the Council’s values and priorities
The recommendation was proposed by Councillor Mike Evemy and seconded by Councillor Juliet Layton.
Cabinet RESOLVED to: 1. Approve the Advertising, Sponsorship & Endorsement Policy.
Voting record: 6 For, 0 Against, 0 Abstentions. Minutes: The purpose of this item was to presents the Council’s Advertising, Sponsorship and Endorsement Policy for approval.
Councillor Mike Evemy, Leader of the Council, introduced the Policy, which established a clear and consistent framework for managing commercial partnerships, advertising, sponsorship and endorsement activity. It was noted that the Policy ensured compliance with relevant legal and regulatory requirements, including The Code of Recommended Practice on Local Authority Publicity, issued under the Local Government Act 1986, that safeguarded the Council’s reputation, and mitigated risks relating to conflicts of interest or undue influence.
Members noted that the Policy defined advertising, sponsorship and endorsement, set out acceptable categories, and established governance requirements, approval thresholds and responsibilities. It provided for due diligence, declarations of interest, legal services oversight, central recording of decisions and regular review, thereby strengthening transparency, consistency, auditability and alignment with the Council’s values and priorities.
In discussion, Members welcomed the introduction of a clear framework, particularly in the context of maintaining public trust and ensuring that communications attributed to the Council were authentic, transparent and appropriately authorised. It was observed that a formal structure was timely and important in reinforcing organisational credibility.
Support was expressed for the Policy’s role in enabling proportionate and appropriate partnerships, including with community-based and not-for-profit organisations, while ensuring objectivity and compliance with statutory guidance. Officers confirmed that the Policy would be applied in a manner consistent with its principles, including inclusive promotion and alignment with corporate objectives.
The recommendation was proposed by Councillor Mike Evemy and seconded by Councillor Juliet Layton.
Voting record: 6 For, 0 Against, 0 Abstentions. Councillor Coleman did not vote having left the Chamber.
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Artificial Intelligence Adoption Strategy Purpose The purpose of the report is to consider a strategy for the adoption of Artificial Intelligence (AI) across council services that protects residents and service users whilst enabling them to access the benefits that AI can offer. The report also recommends the adoption of a policy to guide use of AI for employees and councillors.
Recommendations That Cabinet resolves to: 1. Approve the AI Usage Policy at Annex A 2. Approve the AI Adoption Strategy and Roadmap at Annex B.
Additional documents:
Decision: The purpose of this item was to consider a strategy for the adoption of Artificial Intelligence (AI) across council services that protects residents and service users whilst enabling them to access the benefits that AI can offer. The report also recommended the adoption of a policy to guide use of AI for employees and councillors.
Councillor Mike McKeown, Cabinet Member for Climate Change and Digital, introduced the report on the Artificial Intelligence (AI) Usage Policy and AI Adoption Strategy. Members were advised that the Policy and Strategy established a clear governance framework for the responsible adoption and use of AI across the Council and its key delivery partners, supporting service improvement, efficiency and digital transformation while ensuring transparency, accountability, data protection and human oversight. It was noted that the Strategy set out objectives, an action plan and ethical principles, including the establishment of an AI Oversight Board to manage risk, scrutinise proposals and drive appropriate adoption, while the accompanying Policy defined the rules, boundaries and mandatory requirements for AI use. The approach was intended to enable the Council to adopt AI safely and confidently, support officers and improve outcomes for residents and businesses, while strengthening organisational resilience and preparing for potential Local Government Reorganisation.
The recommendations were proposed by Councillor Mike McKeown and seconded by Councillor Tristan Wilkinson.
Cabinet RESOLVED to: 1. Approve the AI Usage Policy at Annex A 2. Approve the AI Adoption Strategy and Roadmap at Annex B.
Voting record: 6 For, 0 Against, 0 Abstentions.
Minutes: The purpose of this item was to consider a strategy for the adoption of Artificial Intelligence (AI) across council services that would protect residents and service users whilst enabling them to access the benefits that AI can offer. The report also recommended the adoption of a policy to guide use of AI for employees and councillors.
Councillor Mike McKeown, Cabinet Member for Climate Change and Digital, introduced the report on the Artificial Intelligence (AI) Usage Policy and AI Adoption Strategy. He thanked officers for all their work in creating the strategy and implementation roadmap and outlined that the proposals established a clear governance framework for the responsible adoption and use of AI across the Council and its key delivery partners, drawing on professional experience to support practical and proportionate implementation. He confirmed that he had no commercial interest in the matter.
Members were advised that AI would have a significant impact on service delivery, digital transformation and the way residents and businesses interacted with the Council. It was noted that the Council had already begun deploying AI-enabled tools in areas such as administrative support, document drafting, customer services and planning, with human oversight retained in all cases. The Strategy was intended to formalise and govern this adoption.
The Strategy set out objectives, an action plan and ethical principles, including transparency, accountability, fairness, data protection and the requirement for human review of AI outputs. It provided for the establishment of an AI Oversight Board to scrutinise proposals, assess risk, ensure value for money and drive appropriate adoption across the organisation. The accompanying Policy defined the rules, boundaries and mandatory requirements for AI use, including safeguards relating to cybersecurity and data protection.
Members welcomed the proactive and structured approach, recognising both the opportunities presented by AI and the risks associated with misuse, inaccuracy or overreliance. Particular reference was made to the importance of training, consistency of application, collaborative working with partners, and the need to guard against bias, misinformation and so-called “hallucinations”. Assurance was provided that AI outputs would remain subject to human oversight and that decisions would not be delegated solely to automated systems.
The relevance of the Strategy to Local Government Reorganisation was noted, with Members observing that establishing governance, capability and culture at this stage would support organisational resilience and ensure readiness for transition to any future unitary authority.
Discussion also highlighted the role of Members in governance and oversight, and the importance of ensuring that councillors understood both the opportunities and responsibilities associated with AI use. It was acknowledged that further guidance for Members would be considered as part of implementation.
Members endorsed the Policy and Strategy as a balanced and forward-looking framework to enable the safe, ethical and effective use of AI in supporting service delivery and improving outcomes for residents and businesses.
The recommendations were proposed by Councillor Mike McKeown and seconded by Councillor Tristan Wilkinson.
Voting record: 6 For, 0 Against, 0 Abstentions. Councillor Coleman did not vote having left the Chamber.
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Creation of a Commercial Development Post Purpose To seek Cabinet’s approval of the creation of a part-time, fixed term post to drive commerciality across the culture sector in Cirencester and the wider district.
Recommendations That Cabinet resolves to: 1. Approve the creation of a fixed term contract post to work with visitor attractions to drive up income and reduce costs. 2. Endorse the principle of targets for growth over the two years and grants delegated authority to the Director of Communities and Place in consultation with the Cabinet Members for Health, Culture and Visitor Experience to set out the detailed proposals for how this is calculated and reported. Additional documents: Decision: The purpose of this item was to seek Cabinet’s approval of the creation of a part-time, fixed term post to drive commerciality across the culture sector in Cirencester and the wider district.
Councillor Tony Dale, Cabinet Member for Health, Culture and Visitor Experience, introduced the report on strengthening commercial leadership of the cultural and visitor economy. Members noted the importance of the cultural sector to the local economy and its wider social and place?shaping benefits, including its contribution to the visitor economy, and recognised the need to place non?statutory cultural assets on a more sustainable financial footing in the context of Local Government Reorganisation. It was noted that many cultural facilities were delivered through third?party organisations and required targeted, specialist support to improve resilience, efficiency and income generation. The report proposed the creation of a fixed?term post to work with cultural and visitor attractions to drive income growth and reduce costs, with growth targets to be set over a two?year period, and delegated authority granted to the Director of Communities and Place to develop appropriate measurement and reporting arrangements.
The second recommendation in the report was divided to present the delegation as a separate recommendation. The revised recommendations were proposed by Councillor Tony Dale and seconded by Councillor Andrea Pellegram.
Cabinet RESOLVED to: 1. Approve the creation of a fixed term contract post to work with visitor attractions to drive up income and reduce costs. 2. Endorse the principle of targets for growth over the two years and 3. Grant delegated authority to the Director of Communities and Place in consultation with the Cabinet Members for Health, Culture and Visitor Experience to set out the detailed proposals for how this is calculated and reported.
Voting record: 6 For, 0 Against, 0 Abstentions.
Minutes: The purpose of this item was to seek Cabinet’s approval of the creation of a part-time, fixed term post to drive commerciality across the culture sector in Cirencester and the wider district.
Councillor Tony Dale, Cabinet Member for Health, Culture and Visitor Experience, introduced the report on the Creation of a Commercial Development Post. The report sought approval for the creation of a fixed-term post to strengthen commercial leadership of the cultural and visitor economy across Cirencester and the wider district in line with the cultural strategy. Members noted the importance of the cultural sector to the local economy and its wider social and place?shaping benefits, including its contribution to the visitor economy, and recognised the need to place non?statutory cultural assets on a more sustainable financial footing in the context of Local Government Reorganisation. It was noted that many cultural facilities were delivered through third?party organisations and required targeted, specialist support to improve resilience, efficiency and income generation. The report proposed the creation of a fixed?term post to work with cultural and visitor attractions to drive income growth and reduce costs, with growth targets to be set over a two?year period, and delegated authority granted to the Director of Communities and Place to develop appropriate measurement and reporting arrangements.
The second recommendation in the report was divided to present the delegation as a separate recommendation. The revised recommendations were proposed by Councillor Tony Dale and seconded by Councillor Andrea Pellegram.
Voting record: 6 For, 0 Against, 0 Abstentions. Councillor Coleman did not vote having left the Chamber.
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UBICO Business Plan 2026-27 Purpose To consider the draft Ubico Business Plan 2026-27, produced by Ubico in consultation with its directors and shareholders, and to endorse that the Leader (as Shareholder Representative) approves the plan.
Recommendations That Cabinet resolves to: 1. Note the draft Ubico Business Plan 2026-27; and 2. Endorse that the Leader of the Council, as shareholder representative, will sign the written resolution to approve the draft Ubico Business Plan 2026-27.
Additional documents: Decision: The purpose of this item was to ask Cabinet to consider the draft Ubico Business Plan 2026-27, produced by Ubico in consultation with its directors and shareholders, and to endorse that the Leader (as Shareholder Representative) approve the plan.
Councillor Mike Evemy, Leader of the Council, introduced the draft Ubico Business Plan 2026–27. It was noted that the Plan had been shaped through a consultation process and reflected the transition from Ubico’s previous five-year strategy to a refreshed 2026–2031 roadmap, focusing on improving efficiency, strengthening service resilience, and preparing for Local Government Reorganisation. Cabinet noted that the Plan set out operational and strategic priorities for 2026–27, including enhanced emissions reporting, implementation of Simpler Recycling requirements, decarbonisation of the fleet alongside delivery of core waste, recycling, street cleansing and grounds maintenance services. Cabinet were asked to note noted the inclusion of Ubico’s proposed expansion of services to Wiltshire from August 2026.
The recommendations were proposed by Councillor Mike Evemy and seconded by Councillor Andrea Pellegram.
Cabinet RESOLVED to: 1. Note the draft Ubico Business Plan 2026-27; and 2. Endorse that the Leader of the Council, as shareholder representative, would sign the written resolution to approve the draft Ubico Business Plan 2026-27.
Voting record: 6 For, 0 Against, 0 Abstentions. Minutes: The purpose of this item was to ask Cabinet to consider the draft Ubico Business Plan 2026-27, produced by Ubico in consultation with its directors and shareholders, and to endorse that the Leader (as Shareholder Representative) approve the plan.
Councillor Mike Evemy, Leader of the Council, introduced the draft Ubico Business Plan 2026–27 in his capacity as the Council’s shareholder representative. Members noted that the Plan had been developed following a consultation process and marked the transition from Ubico’s previous five-year strategy to a refreshed 2026–2031 roadmap, with a focus on improving efficiency, strengthening service resilience, and preparing for Local Government Reorganisation.
It was noted that the Business Plan set out Ubico’s operational and strategic priorities for 2026–27, including enhanced emissions reporting, implementation of Simpler Recycling requirements, decarbonisation of the fleet, and continued delivery of core waste, recycling, street cleansing and grounds maintenance services. Members further noted the proposed expansion of Ubico’s services into Wiltshire from August 2026, representing a significant increase in operational scale. Members were reassured that separate teams had been created to deal with the increase in scale, which was in the order of 40 per cent.
Members were advised that the Business Plan covered a range of partner authorities and that the Council’s focus was to identify, monitor and track delivery of commitments relevant to its own area through appropriate performance reporting. The importance of ensuring continuity of service during the transition period and alignment with forthcoming structural change was highlighted.
In discussion, Members noted the scale of change associated with Ubico’s expansion and the wider context of Local Government Reorganisation, which would influence future waste service arrangements across the region. It was recognised that waste and recycling services were complex, universal services requiring careful planning to ensure continuity and consistency for residents.
Members also noted the role of wider partnership arrangements in supporting strategic alignment across Gloucestershire waste authorities, and the importance of collaboration in delivering objectives relating to waste reduction, recycling, reuse and income generation.
The Leader confirmed that, subject to Cabinet’s consideration, he would be authorised in his capacity as shareholder representative to sign the written resolution approving the draft Ubico Business Plan 2026–27.
The recommendations were proposed by Councillor Mike Evemy and seconded by Councillor Andrea Pellegram.
Voting record: 6 For, 0 Against, 0 Abstentions. Councillor Coleman did not vote having left the Chamber.
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Next Meeting To confirm the date of the next meeting of Cabinet. Additional documents: Minutes: The date of the next meeting of Cabinet was confirmed as 4 June 2026 at 6.00 pm. |
Carried