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Agenda

Venue: Council Chamber - Trinity Road. View directions

Contact: Democratic Services 

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Items
No. Item

1.

Apologies

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2.

Declarations of Interest

To receive any declarations of interest from Members and Officers, relating to

items to be considered at the meeting.

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3.

Minutes pdf icon PDF 119 KB

To confirm the minutes of the meeting of Council held on 20th July 2022

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4.

Announcements from the Chair, Leader of Chief Executive (if any)

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5.

Public Questions

To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than two minutes each and relate to issues under the Council’s or Committee’s remit. Any member of the public wishing to ask a public question is requested to contact Democratic Services by no later than 5.00pm the working day before the meeting.

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6.

Member Questions pdf icon PDF 84 KB

The following questions have been submitted:

 

Questions for Councillor Juliet Layton, Cabinet Member for Development Management and Licensing from Councillor Nikki Ind

 Having attended the very informative Member Development – Gypsy & Traveller Cultural Awareness Training in July, could I please ask what, if any, progress CDC is making with the County Council and other District Councils in Forward Planning for a transient stop over site in Gloucestershire?

Question to Councillor Rachel Coxcoon, Cabinet Member for Climate Change and Forward Planning from Councillor Nikki Ind

Can you please confirm if CDC has applied for grant funding via the On Street Residential Chargepoint Scheme or if we are working in partnership with Gloucestershire County Council to secure this funding, to allow us to proactively support and deliver the rollout of electric vehicle charge points?

Question to Councillor Mike Evemy, Deputy Leader and Cabinet Member for Finance from Councillor David Cunningham

The Government's initiative to put funds directly into local projects via the Rural England Prosperity Fund is to be applauded. A number of Parish Councils are eager to gain access to CDC's proportion of this pool of cash, in order to help promote and fund local projects for rural communities. Will the Cabinet Member for Finance please set out in detail what is required for a project to be deemed eligible for such a grant and how Parish Councils can apply.

Question to Councillor Mike Evemy, Deputy Leader and Cabinet Member for Finance from Councillor David Cunningham

At a recent Council meeting Councillor Joe Harris reported to this Council that the cost of replacing street signs would be offset by the sale of old signs. In light of the budgetary concerns so often espoused by Cllr Harris, can he please give an update on the actual cost to date of this project.

Question to Councillor Joe Harris, the Leader of the Council from Councillor Stephen Hirst

In view of the ever-increasing number of electric cars being used on a daily basis, could I ask when all the District Car Parks will be fitted with Quick Charging Points in order to provide a valuable service to all motorists who drive cars requiring battery charging on a regular basis?

Question to Councillor Joe Harris, the Leader of the Council from Councillor Tom Stowe

Given the nature of the content of the last "Cotswold News" which included in total 10 photographs of yourself (including identical ones in the issue) will the Leader of the Council please confirm that there will be no more issues printed this side of the all-out elections in May 2023. Will he also please confirm the total costs incurred in printing and distributing the last two issues?

Question to Councillor Jenny Forde, Cabinet Member for Health and Wellbeing from Councillor Tom Stowe

Leisure Centres are disproportionately affected by the current energy price increases and other inflationary pressures. Bearing in mind Chipping Campden Leisure Centre’s unique dual-use arrangement with CDC, will the Cabinet Member please confirm they are  ...  view the full agenda text for item 6.

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7.

Short Term Lets Working Party (STLWP) Update Report pdf icon PDF 67 KB

Purpose

The report asks Members to note  the ongoing work of the STLWP since the last report to Council in July 2021, to advise as to areas where progress is still to be made and to seek members agreement to a consultation response to be passed to Government - who are currently consulting upon the impacts of STL. It also seeks clarification as to the composition of the Group as its focus shifts.

 

Recommendation(s)

a) To note the report as to progress

b) That the Council agree to the suggested response to Government

c) That Members consider the future composition of the STLWP as the focus of the work shifts

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8.

Community Governance Review - Final Recommendations for Ampney Crucis pdf icon PDF 224 KB

Purpose

The purpose of this report is for Council to consider the responses and approve the final recommendations of the Community Governance Review for Ampney Crucis.

 

Recommendation(s)

That Council:

a. approve the final recommendations in relation to the Parish boundaries of Ampney Crucis, Driffield and Ampney St Mary

b. authorise the Head of Legal Services to make a Reorganisation of Community Governance order to implement the changes agreed by Council

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9.

Options and Funding Allocation for Roof Repairs to Trinity Road Council Offices pdf icon PDF 439 KB

Purpose

To consider high level options for improvement of roofs at the Cotswold District Council’s Offices at Trinity Road, Cirencester.

 

Recommendation(s)

That Council agrees that based on the high level option appraisal, the options at 2.2 of this report for glazing replacement and recovering to flat roofs are pursued to provide a more sustainable solution.  A further report will be brought back to Council once works have been tendered, seeking allocation of budget to fund the repairs and improvements.

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10.

Independent Remuneration Panel pdf icon PDF 98 KB

Purpose

The purpose of this report is to appoint a person to be a member of the Independent Remuneration Panel.

 

Recommendation(s)

That Council agrees to appoint Stefan Robinson as the third member of the Independent Remuneration Panel with immediate effect.

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11.

Use of Unilateral Undertaking Funding for Moreton-in-Marsh Integrated Transport Hub pdf icon PDF 110 KB

Purpose

To seek approval to contribute £250,000 to the Moreton-in-Marsh Town Council community infrastructure schemes.

 

Recommendation(s)

That Council:

a) Agrees to enter into a grant agreement with Moreton-in-Marsh (MIM) Town Council to provide a contribution of £250,000 to the MIM community infrastructure schemes as Annex A;

b) Notes that the £250,000 is funded from a developer contribution which was received by the Council under a Unilateral Undertaking agreement entered into in 2014.

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12.

Reports for Agenda Item 11

Purpose

For Council to consider the annexes for Agenda Item 11 if it agrees to move into private session.

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13.

Notice of Motions

In accordance with Council Procedure Rule 12, the following Motions have been received:-

 

Motion on providing warm places for people struggling to heat their homes during the day. Proposed by Cllr Gina Blomefield; seconded by Cllr Sue Jepson:

We are all keenly aware that many people and especially those who are elderly pensioners, disabled or in some way vulnerable will find it challenging to keep their homes sufficiently warm during the day as well as at night this winter due to the soaring costs of energy.

Some of the councils around the country are already making contingency plans to open ‘public warm spaces’ where those in most need can go during the day safe in the knowledge that they will be warm and cared for.

Many of the parish halls, church rooms and other community buildings such as libraries, leisure centres and museums in the Cotswolds including CDC’s offices could be used in the same way by enlisting the support of parish and town councils, faith organisations, community and the voluntary sector to organise this.  They would also be able to offer warm drinks or soup as well as advice on how to obtain help with energy related problems.

We suggest this would provide wonderful humanitarian support for some of the most vulnerable in our communities and recommend a simple process is agreed to fund this vitally needed help by identifying available grants to enable financial assistance to organisations prepared to get involved.

We ask that the agreement at the last Full Council for a cross party working group to be set up should be done urgently to implement ‘public warm places’ and also to look at other ways to help our Cotswold residents most negatively impacted by unaffordable heating and living costs. 

 

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14.

Matters exempt from publication

If Council wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Council to pass a resolution in accordance with the provisions of Section 100A of the Local Government Act 1972 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

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15.

Employment Matter

Purpose

To consider and approve Cotswold District Council entering into a Settlement Agreement with the Complainant.

 

Recommendation(s)

That Council approves the entering into of a settlement agreement on the terms set out within the exempt report.

 

16.

Next meeting

Wednesday 5th October 2022 at 18:00 for an extraordinary meeting of Council to consider Updates to the Constitution.

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