Agenda and minutes
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Contact: Democratic Services,
Media
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Apologies Additional documents: Minutes: Apologies were received from Councillors Clair Bloomer and Richard Norris. |
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Minutes The minutes of the meeting held on 4th October 2022 will be considered at the meeting on 22nd November 2022. Additional documents: Minutes: The Chair stated that the minutes of the meeting held on 4th October 2022 would be considered at the next meeting on 22nd November 2022. |
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Substitute Members To note details of any substitution arrangements in place for the Meeting. Additional documents: Minutes: There were no Substitute Members. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: There were no Declarations of Interest from Members.
There were no Declarations of Interest from Officers.
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Chair's Announcements Additional documents: Minutes: There were no announcements from the Chair. |
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Public Questions To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than two minutes each and relate issues under the Committee’s remit. Additional documents: Minutes: There were no Public Questions |
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Member Questions To deal with written questions by Members, relating to issues under the Committee’s remit, with the maximum length of oral supplementary questions at Committee being no longer than one minute. Responses to any supplementary questions will be dealt with in writing if they cannot be dealt with at the meeting. Additional documents: Minutes: There were no Member Questions |
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Called-in Decisions Additional documents: Minutes: There were no Called-In Decisions. |
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Performance Task and Finish Group Purpose To provide the Overview and Scrutiny Committee with an update on progress for Phase 1 of the Task and Finish Group’s Work.
Recommendation(s) That the Overview and Scrutiny Committee notes the update contained within this report. Additional documents: Minutes: The purpose of the report was to provide the Overview and Scrutiny Committee with an update on progress for Phase 1 of the Performance Management and Reporting Task and Finish Group’s Work.
In the absence of the Business Manager for Resources, Data and Growth, Councillor Coleman presented a summary of the work completed by the Group.
The Committee noted that the initial review had been completed including the completion of the project’s Terms of Reference.
The Committee noted that one-to-one meetings had taken place with Cabinet Members and the Head of the Business Information and Performance Management and new and amended Performance Indicators had been defined.
The Committee noted that the Performance Indicators were designed to provide accurate, strategic views of the Council’s ‘real’ performance, and not just those that make the Council look good.
The Committee noted that the new PIs enabled the measurement of outcomes of more abstract Key Performance Indicators (KPIs) e.g. the Clean and Green agenda and Diversity and Inclusion.
RESOLVED: The Committee noted the update of progress on Phase 1 of the Performance Management Task and Finish Group. |
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Housing services - relationship with Housing Associations and Cotswold District Council's housing support Purpose To receive the verbal update given to the Committee
Recommendation(s) To note the update given and provide comment on the presentation. Additional documents: Minutes: The purpose of the (verbal) report was to understand the Relationships Between Housing Associations and Cotswold District Council’s Housing Support Service. and compile a list of suitably probing and informative questions that would be put to Housing Association representatives at a future Committee Meeting.
In the absence of the Business Manager for Housing, the Group Manager for Commissioning summarised the relationships that the Council had with Housing Associations.
The Committee noted that the Council was both reactive and proactive working in partnership with Housing Associations to ensure that residents had suitable housing across the District.
The Committee noted that the Council did not control or instruct Housing Associations directly however it did intercede where residents had housing faults and issues that needed to be resolved.
The Committee noted that the Council was committed to preventing homelessness and ensuring groups with specific issues had access to suitable housing.
The Committee noted that the Council owned the Housing Register that enabled residents to be considered for both Housing Association and Private Rented accommodation.
The Committee noted that the Council supported Housing Associations that improved their current housing stock and, delivered increased numbers of new, affordable, low-carbon social housing (using Section 106 funds).
The Committee noted that the Council had different relationships with the various Housing Associations across the District from large providers (e.g. Bromford Housing Association), through medium sized housing providers, to smaller associations (e.g. Cotswold Housing),
RESOLVED: The Committee noted and commented on the Relationships Between Housing associations and Cotswold District Council’s Housing Support Service and requested the following questions and queries are provided to Housing Associations from across the District.
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Car Parking service update Purpose To receive the verbal update given to the Committee
Recommendation(s) To note the update given and provide comment on the presentation.
Additional documents: Minutes: The purpose of the report was to provide a verbal update on the Car Parking Service.
The Business Manager for Environmental, Welfare and Revenue summarised the current Car Parking Service and focussed on a number of areas for the Committee to note.
The Committee noted that, following a 2021 proposal to Council, agreement was made to make Car Parking cashless across the District.
The Committee noted that the slow verification of card payments had caused queues to form, particularly in Bourton On-The-Water, however this had been resolved by the installation of a Wi-Fi hot spot that enabled payment by mobile phone.
The Committee noted that a software upgrade that enabled ‘off-line payment’ i.e. payment without immediate verification, had reduced ticketing times, reduced queues and increased ticket sales.
The Committee noted that ‘off-line payment’ was now standard across the District and for the remaining phases of the roll-out that should be completed by January 2023.
The Committee noted the Car Parking strategy had been updated to include live information boards showing drivers parking space availability. This may enable greater use of the (season ticket only) Whiteway Carpark, with the agreement of the Rugby Club.
The Committee noted that vehicle usage had changed due to the pandemic, and with less journeys were being made, car park usage had reduced, and future car parking provision in Cirencester will be linked to the Cirencester Town Centre Master Plan.
The Committee noted that cashless car parking may cause issues for residents and visitors unable to pay by any other method except cash.
RESOLVED: The Committee noted the update and provided comment on the presentation and requested that the answers to the questions and further information listed below was made available to the Committee.
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Executive Scrutiny Protocol Purpose Modernising the Constitution
Recommendation(s) The Overview and Scrutiny Committee are recommended to: • Endorse the Executive/Scrutiny Protocol attached at Annex A • Recommend to the Council that the Protocol be approved for inclusion in the Constitution. Additional documents: Minutes: The purpose of this report was to produce a Protocol that captures the manner in which the Executive (Cabinet and CDC Senior Management Team) interact with Overview and Scrutiny Committee.
The Protocol had been previously considered by the Committee.
RESOLVED: The Overview and Scrutiny Committee endorsed the Executive/Scrutiny Protocol, attached at Annex A, in agreement with Cabinet that had previously endorsed, and recommended that it was considered at November Council for inclusion in the Constitution.
Voting Record – For 8, Against 0, Abstentions 0, Absent 2, |
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Quarterly Digest Purpose To consider any issues arising out of the Quarterly Digest for future debate and/or action by the Committee. Additional documents: Minutes: The Chair provided an update from HOSP on the performance of the NHS Foundation Trust (Gloucestershire Royal and Cheltenham General Hospitals) where safety ‘at risks’ had been raised in the areas of Surgery and Leadership. |
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Executive Forward Plan/Work Plan Purpose To receive the current Forward Plan and work plan of the Committee.
Recommendation(s) To note both plans and provide feedback if required to officers. Additional documents: Minutes: The Executive Forward Plan/Work Plan was reviewed. |