Agenda and draft minutes
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Contact: Democratic Services
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Apologies To note any apologies. Additional documents: Minutes: Members of the Sub-committee and officers introduced themselves. The Democratic Services advised the Chair that they had received apologies from Councillor Daryl Corps and Councillor Julia Judd. The Chair declared the meeting quorate. |
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Substitutions To note any substitutions.
Additional documents: Minutes: Councillor Ian Watson attended as substitute Chair on behalf of Councillor Dilys Neill. |
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Declarations of Interest To receive any declarations of interest from Members. To receive any declarations of interest from Officers under the Code of Conduct for Officers. Additional documents: Minutes: The Chair declared that, in his capacity as the Gloucestershire County Council member for the relevant area, he attended parish council meetings, including Long Newnton Parish Council. He confirmed that he had previously made clear that he would not take part in planning debates or comment upon planning matters relating to Existence Festival and that he had not predetermined the licensing application.
No other declarations of interest were made. |
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Application for a new Premises Licence Summary To determine an application for a new Premises Licence made by Wilde Dancing Limited, for Existance Festival at Land East Of Boldridge Farm, Crudwell Lane, Long Newnton.
Recommendation That the Licensing Sub-Committee is asked, in light of the representations received, to consider the application and determine whether to: · grant the application as requested. · grant the application subject to such conditions that are necessary to promote the licensing objectives. · refuse the application in whole or in part where it is necessary in order to promote the licensing objectives. Additional documents:
Minutes: The Sub-Committee considered an application by Wilde Dancing Limited for a new premises licence in respect of Existence Festival at Land East of Boldridge Farm, Crudwell Lane, Long Newnton.
The application sought authorisation for regulated entertainment, late-night refreshment and the sale of alcohol, with the proposed activities and hours set out in the report.
The Licensing Officer reported that: · the application had been duly made and correctly advertised; · representations had initially been received from the Council's Noise Pollution Team and Water Pollution Team; · following clarification and agreement of arrangements, both responsible authority representations had been withdrawn; · water would be brought onto the site by tanker/pillow bowser arrangements and neither the borehole nor local community water supply would be used; · Gloucestershire Constabulary had raised no objection; and · the Sub-Committee could grant the application, grant it subject to conditions necessary to promote the licensing objectives, or refuse it in whole or in part.
The report recorded that multiple parish councils and more than 70 residents had submitted representations in objection. The Licensing Officer also advised Members that traffic, parking, wildlife and landscape matters were not matters which could, in themselves, be determined under the Licensing Act 2003.
The Chair invited the applicant’s representative to speak. Rebecca Lowe, representing the applicant, addressed the Sub-Committee. She was accompanied by the Festival Director, and a representative of the landowner.
The applicant submitted that this was a new application which had to be considered on its own merits, but noted that a substantially similar application relating to the same site and festival had previously been granted for a proposed June 2026 event. The June event had not taken place.
The applicant emphasised that the present application was for a single event only, and that no more than 2,000 persons would be permitted on site at any one time. The applicant anticipated attendance closer to approximately 1,500 and stated that the licence could be restricted so that only one event could take place under it.
The applicant highlighted the withdrawal of the representations from the Noise Pollution and Water Pollution Teams and explained the proposed arrangements for independent tanker-supplied water, the Noise Management Plan, the Event Management Plan and consultation through the Safety Advisory Group.
The applicant further confirmed its willingness to accept additional conditions, should they be set, including:
· no use of the community water supply or borehole; · a post-event litter pick of the surrounding road network within 48 hours; and · no fireworks or pyrotechnics.
The applicant stated that the event would be restricted to one event in September 2026.
The Chair then invited members of the Committee to ask any questions for clarification. Members questioned the applicant on capacity, camping, traffic, water, fire safety, the public right of way and noise.
Capacity and camping The applicant confirmed that the proposed maximum capacity was 2,000 people, including staff. The festival was principally a camping/live-in vehicle event and the applicant sought to minimise vehicles entering and leaving throughout the weekend.
Noise The acoustic consultant explained the ... view the full minutes text for item 8. |