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Agenda and draft minutes

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Items
No. Item

9.

Election of Chair

To elect a Chair of the Sub-Committee, to serve for the duration of the Meeting.

Additional documents:

Minutes:

The Committee Officer invited nominations.

 

Resolvedthat Councillor Coleman be elected Chair of the Sub-Committee for the duration of the meeting.

 

Record of Voting – for 2, against 0, abstentions 1, absent 0.

 

Councillor Coleman then took the Chair.

10.

Apologies

Additional documents:

Minutes:

There were no apologies received.

11.

Declarations of Interest

To receive any declarations of interest from Members under the Code of Conduct for Members.

 

To receive any declarations of interest from Officers under the Code of Conduct for Officers.

Additional documents:

Minutes:

Councillor Coleman advised that although he did not know Lord Bathurst, he had met him on Civic occasions, and felt this should be noted as the application was for the Bathurst Estate.  He did not feel that this was an interest that would prevent him from making an impartial decision.

12.

Application for a new premises licence - Bathurst Park, Cirencester pdf icon PDF 79 KB

To determine a new Premises Licence Application made by BD Events for a location in Bathurst Park, Cirencester.

 

That the Licensing Sub-Committee is asked, in light of the representations received, to consider the application and determine whether to:-

·         grant the application as requested;

·         grant the application subject to such conditions that are necessary to promote the licensing objectives;

·         refuse the application in whole or in part where it is necessary in order to promote the licensing objectives.

 

Andrea Thomas, Licensing Officer, Tel 01285 623000

Additional documents:

Minutes:

The Chairman introduced Members of the Panel, the Officers present and asked all parties present to introduce themselves.  These were:

 

Mr Ben Childs – General Manager of BD Events Limited and Cloud Nine (the applicant);

Mr Nick Aston – BD Events Limited and Cloud Nine Head of Production

Mr Graham White – Chairman of Daglingworth Parish Council, objecting;

Ms Etta Howard – objector;

Dr Sonia Pritchard – objector;

Councillor Julia Judd – Ward Councillor, observing.

 

Attention was drawn to the circulated procedure for considering applications under the provisions of the Licensing Act 2003, the four licensing objectives detailed in the 2003 Act, and the basis on which any decision(s) should be made.

 

The Sub-Committee was asked to consider an application for a new Premises Licence for the Bathurst Estate for the outside area for the following activities and times:

 

  • Plays  -                                    Monday to Sunday 0800hrs to 2300hrs
  • Films  -                                    Monday to Sunday 0800hrs to 2300hrs
  • Live Music -                             Monday to Sunday 0800hrs to 2300hrs
  • Recorded Music  -                  Monday to Sunday 0800hrs to 2300hrs
  • Performances of Dance -       Monday to Sunday 0800hrs to 2300hrs
  • Late Night Refreshment  -      Monday to Sunday 2300hrs to Midnight

 

  • Supply by retail of alcohol on and off the premises

Monday to Sunday 1100hrs to 2300hrs

 

Due to the site being a campsite it would be in operation 24hrs per day.

 

The Report advised that the following condition had been submitted by the Environmental Health Officer which the applicant had agreed to and would form part of the Operating Schedule on the Premises Licence:

·         All live and recorded music both indoors and outdoors shall cease promptly at 23:00 hours.

·         A 'Noise Management Plan' shall be submitted six weeks prior to the event for the prior approval of the Licensing Authority.

Further conditions agreed by the applicant were as follows:

  • The films being shown will be limited to an age rating of U, PG & 12A onsite
  • A full site management team to be in place 24hrs a day whilst the site is open to the public.
  • A full child safeguarding and alcohol management policy to be in place.
  • Security will be on site 24hrs which hold the appropriate SIA licences.
  • Traffic Management and Event Management Plan to be submitted to the Cotswold ESAG six weeks prior to the event.
  • All bars will operate a Challenge 25 policy.

 

A representation had been received from Daglingworth Parish Council and a copy was attached as Annex D to the Report.  In addition, three representations had been received from local residents and copies of these were attached as Annex E to the Report.

 

A summary of the concerns and the officer response to these was detailed at section 3.5 of the report.

 

The Licensing Officer, Ms Andrea Thomas, outlined the report and highlighted that this was a time limited permission to run from 19 July 2021 to 31 August 2021.  She advised that the Environmental Health Officer had agreed a Noise Management Plan with the applicant and all live and recorded music  ...  view the full minutes text for item 12.