Agenda and minutes
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Apologies Additional documents: Minutes: Apologies had been received from Councillors Clive Webster, Stephen Hirst and Stephen Trotter. |
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Substitute Members To note details of any substitution arrangements in place for the Meeting. Additional documents: Minutes: Substitute Members of the Committee were, Councillors Stephen Andrews, Joe Harris, and David Cunningham. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: There were no Declarations of Interest from Members
There were no Declarations of Interest from Officers |
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To confirm the minutes of the meeting of the Committee held on 7 December 2022 Additional documents: Minutes: The Minutes of the Planning and Licensing Committee meeting from 7 December 2022 were considered
RESOLVED The Committee agreed the Minutes of the Planning and Licensing Committee meeting 7 December 2022 as an accurate record.
Voting Record – For 7, Against 0, Abstentions 4, Absent 0 |
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Chair's Announcements (if any) Additional documents: Minutes: The Chair announced that the Council had introduced the option for Electronic Voting at Council, Cabinet and Committee meetings, and wanted to discuss whether members of the Planning and Licensing Committee wanted to use this facility.
The Committee commented that Electronic Voting would provide a list of how each Committee Member had voted on each Planning and Licensing Application.
The Committee commented that Planning and Licensing Committee was comparatively small and voting with a ‘show of hands’ enabled those attending the meetings in person or online to see how Committee Members collectively voted.
The Committee commented that having invested in Electronic Voting technology, it should be used.
The Committee commented that a decision to move to Electronic Voting would only enable it to be used at the subsequent three Planning and Licensing Committees (February, March and April 2023), after which the Administration following the May Election would decisions on its future use.
RESOLVED The Committee agree to adopt Electronic Voting for future Planning and Licensing Committee meetings until further notice
Voting Record – For 6, Against 2, Abstentions 3, Absent 0, |
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Public Questions A maximum of 15 minutes is allocated for an “open forum” of public questions at committee meetings. No person may ask more than two questions (including supplementary questions) and no more than two such questions may be asked on behalf of one organisation. The maximum length of oral questions or supplementary questions by the public will be two minutes. Questions must relate to the responsibilities of the Committee but questions in this section cannot relate to applications for determination at the meeting.
The response may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no Public Questions |
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Member Questions A maximum period of fifteen minutes is allowed for Member questions. Questions must be directed to the Chair and must relate to the remit of the committee but may not relate to applications for determination at the meeting.
Questions will be asked in the order notice of them was received, except that the Chair may group together similar questions.
The deadline for submitting questions is 5.00pm on the working day before the day of the meeting unless the Chair agrees that the question relates to an urgent matter, in which case the deadline is 9.30am on the day of the meeting.
A member may submit no more than two questions. At the meeting the member may ask a supplementary question arising directly from the original question or the reply. The maximum length of a supplementary question is one minute.
The response to a question or supplementary question may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner.
Additional documents: Minutes: There were no Member Questions |
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Schedule of Applications To consider and determine the applications contained within the enclosed schedule:
Additional documents: Minutes: 22/02519/FUL Erection of incidental outbuilding (retrospective) at Grain Store, 5 Old Dowmans Farm, Coberley, Cheltenham, Gloucestershire, GL53 9FF
The Senior Planning Case Officer re-introduced the application that had been deferred from the Planning and Licensing Committee meeting 07 December 2022 to enable a full Committee Member Site Inspection to take place. The application for the (retrospective) erection of an incidental outbuilding on built up land at a site at the western edge of the village of Coberley located within the Cotswolds AONB was summarised, and site and location maps, photographs and illustrations were presented to provide context for what had been constructed and additional photographs and illustrations were presented showing the property in 2017 prior to the start of its development.
The following people addressed the Committee: Julia Judd – Ward Member
The Chair invited comments from the Committee Members that attended the Site Inspection
The Committee noted that although the original and subsequent development of the site since 2017 had changed the look of the former agricultural setting, the construction of the specific building in the application did not have a significant negative impact.
The Committee noted that the removal of permitted development rights condition would usually be carried forward on subsequent applications but this had not happened at this site and this condition could not now be enforced.
The Committee noted that enforcement officers had determined the change in height of the built up area on which the new structure stands, as 0.3m, using historic topographic surveys and more recent physical measurements.
The Committee noted that existing permission would enable further development of the site with the construction of a four car barns, and this would not be considered ‘over-development’.
The Committee noted that ‘right to a view’ was not a material planning consideration.
Councillor Neill proposed and Councillor Selwyn seconded that the application should be PERMITTED for the reasons provided by the Senior Planning Officer.
RESOLVED The Committee agreed to PERMIT the application for the reasons provided by the Senior Planning Officer
Voting Record – For 8, Against 3, Abstentions 0, Absent 0
The Committee PERMITTED the application in agreement with the recommendation of the Senior Planning Officer |
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Sites Inspection Briefing Members for 1st February 2023 (if required)
Councillors Ray Brassington, Julia Judd, Patrick Coleman, Sue Jepson and Clive Webster Additional documents: Minutes: The Committee noted that a Sites Inspection Briefing would take place for Members 1st February 2023 (if required). Members would be Councillors Ray Brassington, Julia Judd, Patrick Coleman, Sue Jepson and Clive Webster. |
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Licensing Sub-Committee Members for 25th January 2023 (if required)
Councillors Julia Judd, Patrick Coleman, Andrew Maclean, Sue Jepson, and Mark Harris Additional documents: Minutes: The Committee noted that a Licensing Sub-Committee would take place for Members 25 January 2023 (if required). Members would be Councillors Ray Brassington, Julia Judd, Patrick Coleman, Sue Jepson and Clive Webster. |