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Agenda and minutes

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Contact: Democratic Services 


No. Item



Additional documents:


Apologies had been received from Councillor Patrick Coleman (Vice-Chair).


The Chair proposed Councillor Stephen Hirst to serve as Vice Chair for the duration of the Committee meeting and invited Members of the Committee to vote to show their acceptance.

Committee Members voted unanimously that Councillor Stephen Hirst should serve as Vice Chair for the duration of the Committee meeting.


Councillor Mark Harris would be arriving later to the meeting.


Substitute Members

To note details of any substitution arrangements in place for the Meeting.

Additional documents:


There were no Substitute Members. 


Declarations of Interest

To receive any declarations of interest from Members and Officers, relating to

items to be considered at the meeting.

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Councillor Webster declared an interest as a member of the Cotswold National Landscape which had objected to application 21/04342/FUL


Councillor Hirst declared an interest as both himself and Councillor Duncan McGaw (speaking on behalf of Coberley Parish Council on application 22/02519/FUL) were members of Gloucestershire Rural Community Council.


Minutes pdf icon PDF 83 KB

To confirm the minutes of the meeting of the Committee held on Wednesday 9th November 2022


Additional documents:


Minute 143 “Councillor Webster proposed and Councillor seconded that the decision was deferred pending completion of an all Committee Member site visit…” should read “Councillor Webster proposed and Councillor Neill seconded that the decision was deferred pending completion of an all Committee Member site visit…”


Application 20/02798/FUL “Voting – For 6, Against 5, Abstentions 0, Absent 2,” should read “Voting Record – For 6, Against 5, Abstentions 0, Absent 0,


Applications 21/00549/FUL “Voting – For 11, Against 0, Abstentions 0, Absent 0,” should read “Voting RecordFor 8, Against 0, Abstentions 0, Absent 3,


 Application 22/02837/FUL “Voting Record – For 10, Against 1, Abstentions 0, Absent 0,” should read “Voting Record – For 7, Against 1, Abstentions 0, Absent 3,”


RESOLVED: The Committee agreed that, subject to the amendments being made,  the Minutes were a correct record of the meeting held on 9 November 2022


Voting Record – For 5, Against 0, Abstentions 4, Absent 2,


Chair's Announcements (if any)

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The Chair congratulated Caleb Harris on his promotion to Senior Democratic Services Officer and announced that Susan Gargett the Head of Legal Services, who had provided legal advice and support to the Committee for over 15 years, was retiring.  The Chair thanked the Head of Legal Services on behalf of the Committee for all her clear and concise advice that was always to the point and, when required, assertively delivered.

The Head of Legal Services addressed the Committee and stated that she had enjoyed the variety and challenges of the cases that the Committee had considered and that it had been a privilege to work with Councillors and Officers over the years.


Schedule of Applications pdf icon PDF 65 KB

To consider and determine the applications contained within the enclosed schedule:


Application No.


Ward Member

Case Officer


Extension to yard used for the storage of horticultural products at Melcourt

Industries Limited Boldridge Brake Crudwell Lane Long Newnton Tetbury

Gloucestershire GL8 8RT

Councillor Nikki Ind

Andrew Moody


45 residential dwellings with associated garages/parking, including demolition of existing petrol filling station and other existing buildings at Northfield Garage London Road Tetbury Gloucestershire GL8 8HW

Councillor Nikki Ind

Mike Napper


Erection of incidental outbuilding (retrospective) at Grain Store 5 Old Dowmans

Farm Coberley Cheltenham Gloucestershire GL53 9FF

Councillor Julia Judd

Harrison Bowley


Additional documents:


21/04342/FUL Extension to yard used for the storage of horticultural products at Melcourt Industries Limited, Boldridge Brake, Crudwell Lane, Long Newton, Tetbury Gloucestershire GL8 8RT


The Senior Planning Case Officer introduced the application that had been deferred at the November Planning & Licensing Committee meeting to allow for a Site Inspection to take place, to assist Members in their consideration of the application with regard to viewing the local road network, and also to request attendance at the meeting by the Highway Authority.


The Senior Planning Case Officer summarised the application and re-presented locality and site maps and photographs of the proposed development along with details of both the current road access to the site, proposed improvements, and additional illustrations showing the location of the Area of Outstanding Natural Beauty (AONB), nearby conservation areas and photographs of roads taken during the Site Inspection.


The following people addressed the Committee:

Diane Thomas – Town/Parish Council

Jamie Lewis – Objector

Paul Greatwood – Agent

Nikki Ind – Ward Member


The Chair invited comments from Committee Members following the Site Inspection.


The Committee noted that the roads viewed during the visit were very narrow and any vehicular passing (HGV/HGV, HGV/car, HGV/tractor, car/tractor) appeared to cause issues and lead to vehicles being driven onto verges.


The Committee noted the width of the road near to the church was particularly narrow and difficult to pass for any motor vehicle.


The Committee noted that Melcourt Industries had suspended HGV deliveries to and from its site on the day of the site visit for Health and Safety reasons.


The Committee noted that the location and length of some of the proposed passing places would appear to be ‘wholly inappropriate’ adjacent or cutting into an AONB.  It was however recognised that the Highways Authority had the authority to build passing places without consideration of AONBs.


The Committee noted that Gloucestershire County Council Highways Authority had moved on from a previous position where it had not opposed the application, to recommending a refusal, for the following reasons:

·         When the original application had been submitted it was understood that there would be an off-setting of HGV movements that would give nil detriment, and one Passing Place had been proposed to improve congestion

·         It then transpired that the off-setting could not take place and the 10 HGV movements that had been considered, applied to an adjacent ancillary commercial site, and not the proposed application site, and an additional 12 HGV movements per day would be created from the application

·         An improved form of mitigation had been offered in the form of 5 Passing Places within the application, and this had initially been considered reasonable.

·         Following referral to the Planning and Licensing Committee, the Site Inspection, and communication with both the Applicant and the Planning Authority, it had become clear that the application site was intrinsically linked to the adjacent ancillary commercial site and, should the application be approved, it would fall under B2 commercial use and potentially increase (double) the number of  ...  view the full minutes text for item 151.


Sites Inspection Briefing

Members for 4th January 2022 (if required)


Councillors Ray Brassington, Andrew Maclean, Mark Harris, Dilys Neill, Gary Selwyn


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The Committee agreed to a full Committee Member Site Inspection 4 January 2023 to Grain Store, 5 Old Dowmans Farm, Coberley, Cheltenham, Gloucestershire, GL53 9FF


Licensing Sub-Committee

Members for 21st December 2022 (if required)


Councillors Ray Brassington, Stephen Hirst, Steve Trotter, Dilys Neill and Gary Selwyn

Additional documents:


A provisional Licensing Sub-Committee had been arranged for 21 December 2022 (if required).