Agenda and minutes
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Apologies Additional documents: Minutes: Apologies for absence were received from Councillor Stephen Hirst. |
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Substitute Members To note details of any substitution arrangements in place for the Meeting. Additional documents: Minutes: There were no substitute Members. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: Councillor Patrick Coleman declared a non-pecuniary interest in schedule item 1 (Reserved Matters (Phase 1A) pursuant to Outline permission 16/00054/OUT) as a member of Cirencester Town Council who were listed as a consultee on the planning application in relation to phase 1a of the proposed Steadings development. |
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Minutes To confirm the minutes of the meeting of the Committee held on 11 August 2021. Additional documents: Minutes: Members noted that the minutes of the previous meeting had been circulated on the morning of the meeting due to staff absences. This was the quickest the draft minutes could have been produced under the current circumstances.
The minutes of the meeting held on 11 August 2021 were agreed as a true, accurate record.
Record of Voting - for 9, against 0, abstention 1, absent 1. |
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Chair's Announcements (if any) Additional documents: Minutes: The Chair proposed that a minute’s silence be held in memory of Tallis Shakespeare (Tree Officer at Cotswold District Council) who had recently passed away. The Committee noted the diligent work completed by Mr Shakespeare during his years of employment with the Council. Those in attendance stood and observed the period of silence. |
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Business and Planning Act 2020 - Extension to Pavement Licensing Regime Purpose The report details the extension of the current regime and the review to the current Policy and provides the Committee with a draft document for approval.
Recommendations a) That the Committee considers the draft Policy at Annex A; b) That, subject to any further amendments, approves the draft Policy; and c) Approves the fee charged for 2021/22.
Additional documents: Minutes: The Service Leader (Licensing and Business Support) introduced the report and informed the Committee that there were no significant changes to the Policy.
The Committee noted that if a business had applied for a specific pavement layout during the Covid-19 Pandemic, they would be able to apply for the same layout under the proposed Policy to cover a designated time period up until September 2022. Guidance from Government had stipulated that businesses in the hospitality sector should be afforded every reasonable opportunity to trade successfully.
The Committee noted that there were exemptions for businesses such as greengrocers whereby a licence was not required in order to display items for sale on pavements. Each business was dealt with on a case-by-case basis according to the items on sale, how much stock was placed outside, etc.
In response to a Member query, the Committee noted that any issues of littering or pavement obstruction attributed to any business(es) were dealt with by separate legislation (and not by the Extension to Pavement Licensing Regime).
The Committee noted that Officers would consult with relevant ward Members in relation to ensuring that businesses would use furniture which was in keeping with the local area. Any objections with regards to the furniture used would be considered by the Service Leader (Licensing and Business Support) and the Chair of the Planning and Licensing Committee.
It was noted by the Committee that the current temporary legislation may become permanent at a future point. There were no permanent licenses in operation within the Cotswold District Council area at this time.
RESOLVED: That the Committee approves the draft Policy and approves the fee charged for 2021/22.
Record of Voting - for: 10, against 0, abstention: 0, absent 1.
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Cotswold District Council's Hackney Carriage and Private Hire Licensing Policy Review Purpose To provide the Planning and Licensing Committee with an opportunity to review the Draft Hackney Carriage and Private Hire Licensing Policy and to seek approval of the document.
Recommendations a) That the Committee considers the revised Hackney Carriage and Private Hire Licensing Policy in ‘Annex A’; and b) subject to any further amendments approves the document to come into effect from 1 October 2021. Additional documents:
Minutes: The Service Leader (Licensing and Business Support) introduced the report and informed the Committee that there had been very few responses to the consultation.
In response to a Member query in relation to the age requirements of private hire vehicles, the Committee noted that this was based upon the Department for Transport’s guidance which had been published in 2020. The current approach was reflected across the county – the vehicle policy would be considered going forwards to highlight any potential changes which may be required from an emission requirements perspective.
The Committee noted that the knowledge test only had to be completed on application and not every six months.
It was further noted by the Committee that the licensing process sought to ensure that drivers would be completing the majority of their fares within the district.
The Committee wished to place on record their thanks to the Service Leader (Licensing and Business Support) before she left the organisation in the next couple of months. Her length of service and quality of work were acknowledged by the Chair and Committee Members.
RESOLVED:
a) That the Committee considers the revised Hackney Carriage and Private Hire Licensing Policy in ‘Annex A’; and
b) subject to any further amendments approves the document to come into effect from 1 October 2021.
Record of Voting - for: 10, against 0, abstention: 0, absent 1.
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Schedule of Applications To consider and determine the applications contained within the enclosed schedule:
Additional documents:
Minutes: 20/04343/REM
The Steadings Development Phase 1A, Chesterton, Wilkinson Road, Cirencester, Gloucestershire
The Planning Officer, Anthony Keown introduced the application:
Reserved Matters (Phase 1A) pursuant to Outline permission 16/00054/OUT (mixed use development comprising demolition of existing buildings (as detailed on the submitted demolition plan) and the erection of up to 2,350 residential dwellings (including up to 100 units of student accommodation and 60 homes for the elderly), 9.1 hectares of employment land (B1, B2 and B8 uses), a primary school, a neighbourhood centre including A1, A2, A3, A4 and A5 uses as well as community facilities (including a health care facility D1), public open space, allotments, playing fields, pedestrian and cycle links (access points onto Tetbury Road, Somerford Road and Cranhams Lane) landscaping and associated supporting infrastructure to include vehicle access points from Tetbury Road, Spratsgate Lane, Wilkinson Road and Somerford Road) for scale, layout, appearance and landscaping for the erection of 68 dwellings with associated open space and landscaping at The Steadings Development Phase 1A Chesterton Wilkinson Road Cirencester Gloucestershire.
Information contained in the follow on report / Update Report advised that the scope of the application included outline permission for the phased development of the site.
The Committee noted the update provided in relation to the local plan framework for the development.
Members noted that the draft planning conditions contained within the report which required further discussions with the applicant’s team and which were to be checked for their technical accuracy. At the request of the Chair, the draft condition related to noise would be further checked.
The Committee noted the further representation made by Cirencester Town Council.
Comments from the highways authority had not yet been received in relation to the revised proposals.
The following people addressed the committee:
Mr Peter Clegg (Agent), supporting Councillor Gary Selwyn (Ward Member)
The Committee noted the importance of Members being briefed around the recent amendments to the National Planning Policy Framework (NPPF). This would be delivered by Officers at a future date.
Following a Member question in relation to the tree-lined streets aspect of the development, specifically how the developer would avoid any newly planted trees impacting pavements via their roots, the Committee noted that the precise location of any tree avenues or tree-lined streets would have to be carefully considered to minimise the impact on pavements and surrounding areas in future years.
The Committee noted that via the tree-lining of streets, the spirit of the NPPF would be reflected in this development. The developer confirmed that they understood that bio-diversity net gain was a requirement as per NPPF guidance.
The Committee noted the importance of ensuring that the blend of trees were also aesthetically pleasing (whilst also noting the importance of the environmental benefits of appropriate hedgerow and tree planting). Members noted that the tree and hedgerow planting for each street within the development was yet to be finalised.
In response to a question around combining clusters of trees and some tree-lining – the Committee noted that a mix of ... view the full minutes text for item 34. |
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Sites Inspection Briefing Additional documents: Minutes: The Committee noted the proposed Site Inspection Briefing as outlined in the report.
This would be a full Committee visit.
Record of Voting - for: 10, against 0, abstention: 0, absent 1. |
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Licensing Sub-Committees Members for Wednesday 15 September 2021 (if required)
Councillors Ray Brassington, Patrick Coleman, Andrew Maclean, Dilys Neill and Gary Selwyn. Additional documents: Minutes: The Committee noted that there were no items for the Licensing Sub-Committee on 15 September 2021. The meeting was not required. |