Agenda and minutes
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Apologies To receive any apologies for absence. The quorum for the Planning and Licensing Committee is 3 members.
Additional documents: Minutes: There were apologies for absence from Councillors Ian Watson, Julia Judd, Michael Vann and Andrew Maclean. |
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Substitute Members To note details of any substitution arrangements in place for the meeting. Additional documents: Minutes: Councillor Len Wilkins substituted for Councillor Julia Judd. Councillor David Fowles acted as Vice-Chair. |
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Declarations of Interest To receive any declarations of interest from Members relating to items to be considered at the meeting. Additional documents: Minutes: The Chair stated that they had consulted with the legal team as they knew several people who lived in Westcote, including one who had submitted a written objection. The Chair confirmed that they had no pecuniary interest. The Legal Advisor was satisfied that the Chair could remain. |
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To confirm the minutes of the meeting of the Committee held on 9 July 2025.
Additional documents: Minutes: The minutes of the meeting held on 09 July 2025 were discussed. Councillor Ray Brassington proposed accepting the minutes and Councillor David Fowles seconded the proposal which was put to the vote and agreed by the Committee.
RESOLVED: To APPROVE the minutes of the meeting held on 09 July 2025.
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Chair's Announcements To receive any announcements from the Chair of the Planning and Licensing Committee.
Additional documents: Minutes: There were no Chair’s Announcements. |
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Public questions A maximum of 15 minutes is allocated for an “open forum” of public questions at committee meetings. No person may ask more than two questions (including supplementary questions) and no more than two such questions may be asked on behalf of one organisation. The maximum length of oral questions or supplementary questions by the public will be one minute. Questions must relate to the responsibilities of the Committee but questions in this section cannot relate to applications for determination at the meeting.
The response may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no public questions. |
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Member questions A maximum period of fifteen minutes is allowed for Member questions. Questions must be directed to the Chair and must relate to the remit of the Committee but may not relate to applications for determination at the meeting.
Questions will be asked in the order in which they were received but the Chair may group together similar questions.
The deadline for submitting questions is 5.00pm on the working day before the day of the meeting unless the Chair agrees that the question relates to an urgent matter, in which case the deadline is 9.30am on the day of the meeting.
A member may submit no more than two questions. At the meeting the member may ask a supplementary question arising directly from the original question or the reply. The maximum length of a supplementary question is one minute.
The response to a question or supplementary question may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no member questions. |
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Appointment to Sub-Committee Purpose To invite the Licensing Committee to confirm the appointment of Sub-Committees for the 2025/26 municipal year.
Recommendations That the Planning and Licensing Committee resolves to: 1. Appoint five members of the Committee to the Licensing Sub-Committee (Taxi, Private Hire and Street Trading) in accordance with political proportionality and the wishes of political groups (3 Liberal Democrat, 2 Conservative); 2. Note that Licensing Sub-Committee (Licensing Act 2003) membership will comprise the Chair or Vice Chair of the Planning and Licensing Committee and two other members of the Planning and Licensing Committee drawn on a rota basis from the remaining members of the Planning and Licensing Committee (subject to their availability and completion of licensing training prior to participation in a Licensing Sub Committee (Licensing Act 2003) meeting).
Additional documents:
Minutes: The purpose of the report was to confirm the appointments of the Licensing sub-committees for the current council year. In relation to taxis, private hire, and street trading sub-committee, it was proposed that five members from the committee form a subcommittee in accordance with political proportionality. The Licensing sub-committee (Licensing 2003 Act Matters) would be formed from a rota of Planning and Licensing Committee Members. Training for new Members was requested.
Councillor Ray Brassington proposed appointing members to sub-committees as set out in Annex A and Annex B and Councillor David Fowles seconded the proposal. RESOLVED: to ACCEPT the recommendations of the appointments to the Licensing Sub-Committees as set out in Annex A and Annex B.
1. Appoint Councillors Ian Watson (Chair), Julia Judd (Vice-Chair), Ray Brassington, David Fowles and Michael Vann to the Licensing Sub-Committee (Taxi, Private Hire and Street Trading); 2. Note that Licensing Sub-Committee (Licensing Act 2003) membership will comprise the Chair or Vice Chair of the Planning and Licensing Committee and two other members of the Planning and Licensing Committee drawn on a rota basis from the remaining members of the Planning and Licensing Committee (subject to their availability and completion of licensing training prior to participation in a Licensing Sub Committee (Licensing Act 2003) meeting), as set out in Annex B.
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Tree Preservation Order 25/00001/IND To consider comments of objection and support to the making of Tree Preservation Order 25/00001/IND Corner Cottage Church Westcote Chipping Norton Gloucestershire OX7 6SH Additional documents:
Minutes: Proposal To consider comments of objection and support to the making of Tree Preservation Order 25/00001/IND Corner Cottage, Church Westcote, Chipping Norton, Gloucestershire. Tree Officer: James Tyson Ward Member: David Cunningham
Original recommendation: Confirm TPO 25/00001/TPO
The Chair invited the Tree Officer to introduce the Tree Preservation Order. The Tree Officer introduced the Tree Preservation Order (TPO) by sharing:
Public Speaker Objector - David Lewis Objection points raised included:
Members Questions In questioning it was noted that:
Members Comments: Members made ... view the full minutes text for item 173.
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Sites Inspection Briefing Members for 3 September 2025 (if required)
Councillors Dilys Neill, Ray Brassington, Daryl Corps, Julia Judd, Michael Vann. Additional documents: Minutes: The Chair advised members to keep the 3 September 2025 free for a possible Site Inspection Briefing. Councillors Dilys Neill, Ray Brassington, Daryl Corps, Julia Judd, Michael Vann.
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Licensing Sub-Committee Members for 21 August (if required)
Councillors Dilys Neill, David Fowles, Ray Brassington. Additional documents: Minutes: There were no licensing sub-committees planned.
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Carried