Agenda and minutes
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Contact: Democratic Services
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Apologies To receive any apologies for absence. The quorum for the Planning and Licensing Committee is 3 members.
Additional documents: Minutes:
Apologies were received from Councillor Michael Vann. |
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Substitute Members To note details of any substitution arrangements in place for the meeting. Additional documents: Minutes:
There were no substitute Members. |
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Declarations of Interest To receive any declarations of interest from Members relating to items to be considered at the meeting. Additional documents: Minutes: Members acknowledged that Councillor Jeremy Theyer was known to members of the committee as a Cotswold District Councillor. Councillor Coleman declared that he had known the source of the public comment for Agenda item 10 – 24/00981/FUL |
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To confirm the minutes of the meeting of the Committee held on 9 April 2025 Additional documents: Minutes: The minutes of the meeting held on 9 April 2025 were discussed. Councillor Daryl Corps proposed accepting the minutes and Councillor Patrick Coleman seconded the proposal which was put to the vote and agreed by the Committee.
RESOLVED: To APPROVE the minutes of the meeting held on 9 April 2025.
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Chair's Announcements To receive any announcements from the Chair of the Planning and Licensing Committee.
Additional documents: Minutes: The Chair announced that he would be stepping down from the role, noting that this meeting would be his final one as Chair. The Chair expressed gratitude to those who had supported the work of the committee. Thanks were extended to the staff from Democratic Services for their efforts in organising meetings and ensuring they ran smoothly. Appreciation was given to the Legal Services team, with particular thanks to Helen Blundell for her assistance and reassuring presence, as well as her legal guidance throughout.
The Chair extended his thanks to the planning officers, acknowledged their professionalism, dedication, and extensive knowledge, which had greatly supported the Chair in his role. The Chair expressed appreciation for the support staff within the planning department, recognising the significant work they do behind the scenes to prepare for meetings, and noted that their contributions were essential to the functioning of the committee. Thanks were given to all Committee Members for their support and patience during the Chair's tenure.
A special note of thanks was given to Councillor Julia Judd, who had served as Vice-Chair during the Chair’s first year. The Chair offered appreciation to Councillor Patrick Coleman, the current Vice-Chair, for his support and assistance over the past three years and his consistent backing and contribution.
The Interim Head of Legal Services thanked the Committee for their professional conduct in her final Committee meeting and expressed her pleasure in supporting Planning and Licensing Committee meetings.
Thanks were echoed to the Chair and Interim Head of Legal Services and Vice Chair from Members of the Committee. |
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Public questions A maximum of 15 minutes is allocated for an “open forum” of public questions at committee meetings. No person may ask more than two questions (including supplementary questions) and no more than two such questions may be asked on behalf of one organisation. The maximum length of oral questions or supplementary questions by the public will be one minute. Questions must relate to the responsibilities of the Committee but questions in this section cannot relate to applications for determination at the meeting.
The response may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no public questions.
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Member questions A maximum period of fifteen minutes is allowed for Member questions. Questions must be directed to the Chair and must relate to the remit of the Committee but may not relate to applications for determination at the meeting.
Questions will be asked in the order in which they were received but the Chair may group together similar questions.
The deadline for submitting questions is 5.00pm on the working day before the day of the meeting unless the Chair agrees that the question relates to an urgent matter, in which case the deadline is 9.30am on the day of the meeting.
A member may submit no more than two questions. At the meeting the member may ask a supplementary question arising directly from the original question or the reply. The maximum length of a supplementary question is one minute.
The response to a question or supplementary question may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no member questions.
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21/01892/FUL - Outbuilding to the East of Poplars Barn, Moreton-in-Marsh. Proposal Demolition of existing outbuilding and erection of new dwelling
Case Officer Charlotte Van De Wydeven
Ward Member Councillor David Cunningham
Recommendation PERMIT Additional documents:
Minutes: Proposal The proposal was for the demolition of an existing outbuilding and the erection of new dwelling in the village of Evenlode. Case Officer: Charlotte Van De Wydeven Ward Member: Councillor David Cunningham
Due to the Case Officer being unavailable, the Head of Planning Services proposed that the planning application be deferred to a later meeting.
Recommendation The recommendation was changed to DEFER consideration of the case of planning application 21/01892/FUL due to the Case Officer being absent.
Proposed by Councillor Judd and seconded by Councillor Harris
The recommendation to defer was APPROVED.
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25/00505/FUL - Land off Kingshill Lane to Witpit Lane, Cirencester Proposal Change of use of the site to a mixture of agriculture and equestrian.
Case Officer Helen Cooper
Ward Member Councillor Mike Evemy
Recommendation PERMIT Additional documents: Minutes: Proposal The proposal was for the Change of use of the site to a mixture of agriculture and equestrian (Retrospective) at Land off Kingshill Lane to Witpit Lane, Preston, Cirencester.
Case Officer: Helen Cooper Ward Member: Councillor Mike Evemy
Original recommendation: PERMIT.
The Chair invited the Case Officer to introduce the application.
Members questions: Members asked questions of the Case Officer, who responded as follows:
A proposal to permit the application in line with the officer recommendations was proposed by Councillor Maclean and seconded by Councillor Judd. This proposal was put to the vote and agreed by the Committee.
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24/00981/FUL - The Barn, Hills Farm, Chedworth Proposal Construction of an agricultural building
Case Officer Graham Smith
Ward Member Councillor Paul Hodgkinson
Recommendation PERMIT Additional documents:
Minutes: Proposal: The proposal was for the construction of an agricultural building at The Barn, Hills Farm, Chedworth.
Case Officer: Graham Smith Ward Member: Councillor Paul Hodgkinson Original Recommendation: PERMIT
The Chair invited the Case Officer, who introduced the applications.
Questions.
A proposal to permit the application in line with the officer recommendations was proposed by Councillor Mark Harris and seconded by Councillor Julia Judd. This proposal was put to the vote and agreed by the Committee.
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Sites Inspection Briefing Members for 4 June 2025 (if required)
Councillors Ray Brassington, Daryl Corps, Mark Harris, Dilys Neill, Michael Vann Additional documents: Minutes: The Chair advised members to keep the date of 4 June 2025 free in their diaries. |
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Licensing Sub-Committee Members for 29 May 2025 (if required)
To be confirmed. Additional documents: Minutes: There were no licensing sub-committees planned.
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Carried