Agenda and draft minutes
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Contact: Democratic Services
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Apologies To receive any apologies for absence.
The quorum for the Planning and Licensing Committee is 3 members.
Additional documents: Minutes: Members introduced themselves.
Apologies were received from Councillor Julia Judd. |
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Substitute Members To note details of any substitution arrangements in place for the Meeting. Additional documents: Minutes: Councillor Tom Stowe substituted for Councillor Julia Judd. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: Councillor Daryl Corps stated that he had previously lived in Longborough, close to the site of the application, however he had no relationship with the applicant or a disclosable interest. |
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To confirm the minutes of the meeting of the Committee held on 8 May 2024. Additional documents: Minutes: The minutes of the meeting held on 8 May were considered. The Chair had stated that these had been republished after the initial publication date as some amendments had been made.
There were no comments on the minutes[AB1] .
[AB1]Include the resolution to approve the minutes and the voting record here.
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Chair's Announcements To receive any announcements from the Chair of the Planning and Licensing Committee.
Additional documents: Minutes: The Chair announced the sad passing of Marcus Kitchen, who had previously worked as a Planning Officer for the Council. Members who knew Marcus paid tribute to him, remembering him for his dedication, knowledge of planning and great sense of humour.
The Chair also stated that Members would be invited to a training session in September, which would focus on conditions and material planning considerations. This would be open to all Members of the Council. |
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Public questions A maximum of 15 minutes is allocated for an “open forum” of public questions at committee meetings. No person may ask more than two questions (including supplementary questions) and no more than two such questions may be asked on behalf of one organisation. The maximum length of oral questions or supplementary questions by the public will be two minutes. Questions must relate to the responsibilities of the Committee but questions in this section cannot relate to applications for determination at the meeting.
The response may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no public questions. |
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Member questions A maximum period of fifteen minutes is allowed for Member questions. Questions must be directed to the Chair and must relate to the remit of the committee but may not relate to applications for determination at the meeting.
Questions will be asked in the order notice of them was received, except that the Chair may group together similar questions.
The deadline for submitting questions is 5.00pm on the working day before the day of the meeting unless the Chair agrees that the question relates to an urgent matter, in which case the deadline is 9.30am on the day of the meeting.
A member may submit no more than two questions. At the meeting the member may ask a supplementary question arising directly from the original question or the reply. The maximum length of a supplementary question is one minute.
The response to a question or supplementary question may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no member questions. |
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Appointments to Licensing Sub-Committees Purpose To invite the Licensing Committee to confirm the appointment of Sub-Committees for the 2024/25 municipal year.
Recommendations That the Planning and Licensing Committee resolves to: 1. Appoint five members of the Committee to the Licensing Sub-Committee (Taxi, Private Hire and Street Trading) in accordance with political proportionality and the wishes of political groups (3 Liberal Democrat, 2 Conservative); 2. Note that Licensing Sub-Committee (Licensing Act 2003 membership will comprise the Chair or Vice Chair of the Planning and Licensing Committee and two other members of the Planning and Licensing Committee drawn on an alphabetical rota basis from the remaining members of the Planning and Licensing Committee (subject to their availability and completion of licensing training prior to participation in a Licensing Sub Committee (Licensing Act 2003) meeting). Additional documents:
Minutes: The purpose of the report was to invite the Planning and Licensing Committee to confirm the appointment of Licensing Sub-Committees for the 2024/25 municipal year.
The Governance Officer introduced the report and explained that the arrangements had remained unchanged from the previous municipal year.
There was no discussion on the item.
The Committee moved on to vote on the recommendations as set out in report.
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Business And Planning Act 2020 - Update To Pavement Licensing Regime Purpose Draft Pavement License Policy document for approval following the Levelling Up and Regeneration Act making permanent the pavement licensing regime.
Recommendations That the Planning and Licensing Committee resolves to recommend that Council: 1. Approves the draft policy; subject to any further amendments; and 2. Approves the new fees as detailed in paragraph 3.3 of the report. Additional documents: Minutes: The Licensing Officer introduced the report. The purpose of the item was to present the draft Pavement License Policy document for approval following the Levelling Up and Regeneration Act making the pavement licensing regime permanent.
Members discussed the report, raising the following questions, which were answered by the Licensing Officer and the Head of Planning Services;
The Committee moved on to vote on the recommendations as set out in report.
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Proposal Erection of single detached garage and addition of 2no. gable windows at Milverton Old Rectory Gardens Longborough Moreton-In-Marsh Gloucestershire GL56 0QF
Ward Member Councillor David Cunningham
Case Officer Helen Cooper
Recommendation Permit Additional documents:
Minutes: The application was for the erection of single detached garage and addition of two gable windows at Milverton Old Rectory Gardens, Longborough, Moreton-In-Marsh, Gloucestershire, GL56 0QF.
The Case Officer introduced the item. The Case Officer stated that the application had been referred to the Committee due to highway safety reasons. The site was in the Longborough Conservation Area and within the Cotswold National Landscape (Area of Outstanding Natural Beauty). The Conservation Officer considered the design of the garage to be in keeping with the local vernacular and did not object to the application.
The Case Officer explained that they had discussed the application with the Highways Authority, who would have preferred a solution setting the garage back a full car length’s distance away from the road. However, as this was not possible due to site constraints, and the road was not busy, the Highways Authority considered the proposal acceptable on balance.
Public Speakers addressed the Committee.
Councillor Timothy Howse from Longborough Parish Council addressed the Committee. Councillor Howse stated that the Parish Council had objected to the application on the grounds of highway safety but did not object to the design of the garage, which they considered appropriate for the Longborough Conservation Area. Councillor Howse stated that the site was on a blind bend and felt that cars idling while the garage was being opened would be a danger to highway safety.
Caroline Garnham, a supporter who lived in a neighbouring property, addressed the Committee. They stated that the application was in keeping with the conservation area and supported Local Plan policies EN10, EN11, EN2 of the local plan. They also stated that the applicants would open the doors remotely in order to mitigate impact on traffic due to a car being stopped in the middle of the road.
The applicant’s wife, Lora Kozarska, addressed the Committee on behalf of the applicant. They stated that the garage would be well designed, in keeping with the local area. They also stated that they would use the Amazon Alexa voice assistant to open the garage doors, therefore minimising the need to wait in the middle of the road while they opened.
The Ward Member, Councillor David Cunningham addressed the Committee. Councillor Cunningham stated that he felt a consensus had been reached in regard to the garage design being acceptable. Councillor Cunningham referenced the highway concerns also mentioned by the Parish Council representative, and encouraged the Committee to focus on these.
Members who attended the Sites Inspection Briefing addressed the rest of the Committee. Members stated that the Sites Inspection Briefing was useful, in order to understand traffic issues and the placement of the garage. The road was quiet at the time of the site visit, although members who were familiar with the site added that it could get busy during certain times of the day.
Member Questions Members asked questions of the Case Officer, Head of Planning Services and Highways Response Officer. The following answers were provided:
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Sites Inspection Briefing Members for Wednesday 3 July 2024 (if required);
Councillors Ray Brassington, Patrick Coleman, Julia Judd, Dilys Neill, Michael Vann. Additional documents: Minutes: |
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Licensing Sub-Committee Members for Licensing Sub-Committee (Taxis, Private Hire and Street Trading Consent Matters), 26 June 2024;
Councillors Mark Harris, Julia Judd, David Fowles, Michael Vann, Ian Watson (subject to the Planning and Licensing Committee’s approval of the Sub-Committee appointments for 2024/25) Additional documents: Minutes: A meeting of the Licensing Sub-Committee was due to take place on Wednesday 26 June at 2pm. |
Carried