Agenda and minutes
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Contact: Democratic Services
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Apologies To receive any apologies for absence.
The quorum for the Planning and Licensing Committee is 3 members.
Additional documents: Minutes: The Chair asked the Members of the Committee to introduce themselves and then asked for any apologies.
There were no apologies. |
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Substitute Members To note details of any substitution arrangements in place for the Meeting. Additional documents: |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: There were no declarations of interest. |
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To confirm the minutes of the meeting of the Committee held on 13 December. Additional documents: Minutes: Members requested that the resolution on item 32 be amended to “RESOLVED: To permit the application”
Members also requested that the Chair and Vice-Chair be identified.
Members commented on the use of pronouns being ‘they’ as default. The Vice-Chair stated that the use of gender-neutral pronouns was common in many public organisations. The Senior Democratic Services Officer confirmed that avoiding gendered pronouns was a matter of Council policy.
RESOLVED: To APPROVE the minutes
Voting Record – For 9, Against 0, Abstain 2
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Chair's Announcements (if any) Additional documents: Minutes: There were no Chair’s announcements. |
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Public questions A maximum of 15 minutes is allocated for an “open forum” of public questions at committee meetings. No person may ask more than two questions (including supplementary questions) and no more than two such questions may be asked on behalf of one organisation. The maximum length of oral questions or supplementary questions by the public will be two minutes. Questions must relate to the responsibilities of the Committee but questions in this section cannot relate to applications for determination at the meeting.
The response may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no public questions. |
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Member questions A maximum period of fifteen minutes is allowed for Member questions. Questions must be directed to the Chair and must relate to the remit of the committee but may not relate to applications for determination at the meeting.
Questions will be asked in the order notice of them was received, except that the Chair may group together similar questions.
The deadline for submitting questions is 5.00pm on the working day before the day of the meeting unless the Chair agrees that the question relates to an urgent matter, in which case the deadline is 9.30am on the day of the meeting.
A member may submit no more than two questions. At the meeting the member may ask a supplementary question arising directly from the original question or the reply. The maximum length of a supplementary question is one minute.
The response to a question or supplementary question may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no member questions. |
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23/02137/FUL- Valley View, Chapel Street, Maugersbury Summary Erection of a side and rear extension at Valley View, Chapel Street, Maugersbury Cheltenham, Gloucestershire GL54 1HR
Case Officer Wayne Campbell
Ward Member Councillor Dilys Neill
Recommendation PERMIT Additional documents:
Minutes: The application was for the erection of a side and rear extension at Valley View, Chapel Street, Maugersbury, Cheltenham, Gloucestershire GL54 1HR.
The recommendation was to permit the application.
The Case Officer introduced the application, and highlighted additional representations included in the agenda supplement, as well as the update to the NPPF. The Case Officer explained that for the purpose of the application, the changes to the NPPF only affected the paragraph numbers referenced, not the wording of the policies.
The Case Officer highlighted that the application had been on the agenda for the meeting of the Committee held on 11 October 2023, but had been withdrawn due to a lack of a heritage statement. This was subsequently submitted by the applicant on 3 November 2023, after which a full 21 day re-consultation was carried out by the Council. The comments received during the re-consultation had been included in the agenda pack and additional papers.
The Case Officer explained that
the site was situated with the Stow on the Wold Conservation area,
Hugh Chapman, an objector, addressed the Committee.
Richard Boother, the applicant’s agent, then addressed the Committee.
Councillor Dilys Neill, the ward member, addressed the Committee highlighting the local representations made by both sides in the village and the issues the Committee to consider.
Before continuing onto member questions, members who attended the Sites Inspection Briefing (SIB) summarised their findings. Members stated that they felt the SIB added to their understanding of the potential impact on the Conservation Area and the listed building in proximity. Members stated that the current building was very small and not suitable for modern living standards, which the proposed extension would seek to remedy. Members made reference to the gap in the streetscape, which was important.
Member Questions
Members made reference to the large percentage increase that the extension would result in and asked for further clarification from officers as to the policies around this. The Interim Development Manager highlighted the design code, which under D19 stated that extension should be subservient, often in mass and height. Although the extension was large, in the officers’ opinion, it was sympathetically designed and therefore in accordance with the design code and Policy EN1 on non-designated heritage assets.
Members stated that some neighbouring properties had been extended and asked whether the officer had taken this into account in their recommendations. The Officer confirmed this to be the case, but that the design in the application was ultimately what had led to their recommendation. It was explained that a previous application had caused the Conservation Officer to object, but that the applicant then amended the design, and the Conservation Officer withdrew their objections as a result.
Members asked about the gap in the streetscape, which the Case Officer stated would be reduced but still remain, and the character of ... view the full minutes text for item 41. |
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Sites Inspection Briefing Members for 31 January 2023 (if required)
Councillors Ray Brassington, Mark Harris, Andrew Maclean, Gary Selwyn, Michael Vann Additional documents: Minutes: A Sites Inspection Briefing was not required. |
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Licensing Sub-Committee Licensing Sub-Committee not required at present.
Members on the rota for the next meeting; Councillors Patrick Coleman, Ian Watson, Mark Harris. Additional documents: Minutes: A Licensing Sub-Committee was not required.
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