Agenda and minutes
PDF 92 KBVenue: Council Chamber - Trinity Road
Contact: Democratic Services
Media
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Apologies Additional documents: Minutes: Apologies were received from Councillors Mark Harris and Cllr Andrew Maclean. |
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Substitute Members To note details of any substitution arrangements in place for the Meeting. Additional documents: Minutes: Councillor Lisa Spivey substituted for Councillor Mark Harris and Councillor Clare Turner substituted for Councillor Andrew Maclean. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: In regards to Agenda Item 8 (23/01045/FUL - Land Parcel West of 4 Parkers Lane Moreton-In-Marsh Gloucestershire), Councillor Daryl Corps stated that he had on site conversations with the applicants and residents, before and subsequent to his election as the Ward Member. However, Councillor Corps stated that in determining the application, he would approach it with an open mind.
The Interim Head of Legal Services confirmed that they had discussed the matter with Councillor Corps and that they were happy for Councillor Corps to fully take part in the meeting. |
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To confirm the minutes of the meeting of the Committee held on 13 September 2023 Additional documents: Minutes: The minutes were amended to specify who was the Chair and Vice-Chair.
The Chair had been contacted by a member of the public after the previous meeting in regards to page 9 of the minutes. After the meeting the Interim Head of Legal Services had found out that a premises license was held and it was not dealt with under a temporary event notice as initially suspected. Having consulted with Licensing Colleagues, the Interim Head of Legal Services confirmed that the minutes were a correct record of the meeting.
RESOLVED: To APPROVE the minutes of the previous meeting subject to the amendments being made.
Members who did not attend the previous meeting were advised to not vote on the minutes.
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Chair's Announcements (if any) Additional documents: Minutes: The Chair stated that the item at Agenda Number 9 (23/02137/FUL - Valley View Chapel Street Maugersbury Cheltenham Gloucestershire) had been removed from the agenda by the Interim Development Manager.
The Interim Development Manager explained that the application was invalid due to an outstanding piece of information. |
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Public questions A maximum of 15 minutes is allocated for an “open forum” of public questions at committee meetings. No person may ask more than two questions (including supplementary questions) and no more than two such questions may be asked on behalf of one organisation. The maximum length of oral questions or supplementary questions by the public will be two minutes. Questions must relate to the responsibilities of the Committee but questions in this section cannot relate to applications for determination at the meeting.
The response may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no public questions. |
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Member questions A maximum period of fifteen minutes is allowed for Member questions. Questions must be directed to the Chair and must relate to the remit of the committee but may not relate to applications for determination at the meeting.
Questions will be asked in the order notice of them was received, except that the Chair may group together similar questions.
The deadline for submitting questions is 5.00pm on the working day before the day of the meeting unless the Chair agrees that the question relates to an urgent matter, in which case the deadline is 9.30am on the day of the meeting.
A member may submit no more than two questions. At the meeting the member may ask a supplementary question arising directly from the original question or the reply. The maximum length of a supplementary question is one minute.
The response to a question or supplementary question may take the form of: a) A direct oral response (maximum length: 2 minutes); b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) Where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Minutes: There were no questions from members. |
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23/01045/FUL - Land Parcel West of 4 Parkers Lane Moreton-In-Marsh Gloucestershire Summary Change of use of an agricultural grazing paddock to also be used as two secure dog walking fields at Land Parcel West of 4 Parkers Lane Moreton-In-Marsh Gloucestershire
Case Officer Sophie Browne
Ward Member Councillor Daryl Corps
Recommendation PERMIT
Additional documents:
Minutes: The Case Officer introduced the item.
The application was for the change of use of an agricultural grazing paddock to also be used as two secure dog walking fields at Land Parcel West of 4 Parkers Lane Moreton-In-Marsh Gloucestershire.
The officer recommendation was to permit.
The Case Officer stated (upon later clarification) that the site was within the Cotswold Area of Outstanding Natural Beauty (AONB) and summarised the contents of the additional pages.
Mr. Matt Beresford addressed the Committee to object to the application.
The applicant, Ms. Christina Oughton, addressed the Committee.
Councillor Daryl Corps addressed the Committee as the ward member. Councillor Corps stated that he had referred the application to the Committee due to the unique nature of the application and strong representation from residents both objecting and supporting the application.
Sites Inspection briefing
The Chair asked members who attended the briefing to summarise their findings.
Members raised the following points;
Member Questions
Members noted that there was no proposed lighting, and asked officers whether this would impact the times the fields would be in use. The Interim Development Manager stated that the intention was for the fields to be utilised only during daylight hours, and that this was reflected in the booking system. There was related discussion over the hours in the associated business plan, which extended into 8/9pm. Officers clarified that these were the operating hours of a different site which had been included in the business plan for illustrative purposes.
Officers also confirmed that no additional structures were to be added to the field (e.g. for dog agility training), and that the conditions reflected this.
Members asked about the fencing and associated landscape works. The fencing was confirmed by the Case Officer as being of an appropriate type and height to contain dogs. It would also be fully contained within the hedging, so as to not be visible from the outside.
Members requested detail on the impact to great crested newts, which were referenced in the Officer report. The Case Officer stated that the mention of the newts was due to the area that the site lay in, but that the Biodiversity Officer was consulted and satisfied that there was no risk to great crested newts from the proposal.
Members discussed the positioning of the hard standing, and whether it could be moved to reduce the noise impact on residents. The Case Officer stated that the positioning of it was to reduce the impact on the AONB and the Interim Development Manager added that the built elements should be kept as close to the site as possible.
The Committee asked about the disruption and noise levels. There would be staggered start times to the 50 minute slots, but there would be a maximum of four cars arriving an hour.
Members asked about ... view the full minutes text for item 8. |
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23/02137/FUL - Valley View Chapel Street Maugersbury Cheltenham Gloucestershire Summary Erection of a side and rear extension at Valley View Chapel Street Maugersbury Cheltenham Gloucestershire GL54 1HR
Case Officer Wayne Campbell
Ward Member Councillor Dilys Neill
Recommendation PERMIT
Additional documents:
Minutes: The application was removed from the agenda due to it being invalid and was therefore not considered. |
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Sites Inspection Briefing Members for 1 November 2023 (if required)
Councillors Ray Brassington, Daryl Corps, Mark Harris, Andrew Maclean, Gary Selwyn Additional documents: Minutes: A Sites Inspection Briefing was to be held on the 1st of November at 10am, if needed. |
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Licensing Sub-Committee Members for Licensing Sub-Committee (2003 Licensing Act Matters) – 25 October 2023, 4.00pm; (if required)
Councillors Ray Brassington (Chair), Daryl Corps, Andrew Maclean Additional documents: Minutes: The Democratic Services Officer stated that a Licensing Sub-Committee was due to take place on 1 of November. It was noted that a follow up email would be sent to all Members to clarify the timings. |