Agenda and minutes
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Apologies Additional documents: Minutes: Apologies were received from Councillors Dilys Neill and Gina Blomefield Councillor Richard Norris attended the meeting, but left early before any votes were taken. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Minutes: There were no Declarations of Interest from Members
There were no Declarations of Interest from Officers. |
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Election of Chair of the Council To appoint the Chair of the Council for the 2022-23 civic year.
Following the election, the Chair will make the Declarations of Acceptance of Office and address the Council Additional documents: Minutes: The Chief Executive, Rob Weaver, in his role as Proper Officer of Cotswold District Council sought nominations for the role of Chair of the Council for the Civic Year 2022-23.
Councillor Joe Harris, Leader of The Council proposed Councillor Dilys Neill This was seconded by Councillor Robins.
As Councillor Dilys Neill was the only nominee, The Chief Executive and Proper Officer Rob Weaver announced that Councillor Dilys Neill was confirmed as Chair of the Council for the Civic Year 2022-23 and confirmed that Councillor Neill would be invited to read and sign The Declaration of Acceptance of Office upon her return. |
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Election of Vice-Chair of the Council To appoint the Vice-Chair of the Council for the 2022-23 civic year.
Following the election, the Vice-Chair will make the Declarations of Acceptance of Office and address the Council
Additional documents: Minutes: In the absence of Councillor Dilys Neill, Chair of the Council, the Chief Executive Rob Weaver, in his role as Proper Officer of Cotswold District Council sought nominations for the role of Vice Chair of the Council for the Civic Year 2022-23.
Councillor Tony Dale proposed Councillor Nikki Ind This was seconded by Councillor Maclean.
As Councillor Nikki Ind was the only nominee, The Chief Executive and Proper Officer Rob Weaver announced that Councillor Nikki Ind was confirmed as Vice Chair of the Council for the Civic Year 2022-23, and invited Councillor Ind to read and sign the Declaration of Acceptance of Office.
Councillor Ind accepted the Chain of Office of the Vice Chair of the Council and, in the absence of the Chair of the Council, continued to Chair Annual Council for the remainder of the meeting.
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Announcements of Chair, Leader and Chief Executive Additional documents: Minutes: Councillor Ind, Vice-Chair of the Council, thanked Members for their support.
Councillor Joe Harris, Leader of the Council, thanked Members for their hard work during the previous Civic Year. |
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Record of Attendances To receive the record of attendances for the 2021-22 civic year.
Additional documents: Minutes: The Vice-Chair of the Council addressed the Council and confirmed that, following comments and suggestions from Members, the format of the Record of Attendance would be amended to separately show Members’ attendance at Full Council meetings and Committee Meetings, and the Expected Meeting Attendance totals would be amended to list attendance of each individual Committee.
RESOLVED: The Council noted the Record of Attendance and the proposed amendments. |
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Appointment of Cabinet In accordance with the Constitution, to receive the appointments made by the Leader of the Council in respect of Cabinet Members for 2022-23.
Additional documents: Minutes: Councillor Joe Harris, The Leader of the Council congratulated Councillor Ind on being appointed Vice-Chair of the Council and confirmed that some portfolio responsibilities had been changed and the appointment of Cabinet Members for the Civic Year 2022-23 would be:
Councillor Joe Harris as Leader of the Council holding a portfolio and responsibilities for: Coordination of Executive Functions, Policy Framework including the Corporate Plan, Publica, Housing and Homelessness, Town and Parish Council Liaison, Clean and Green campaign and UBICO (including street cleaning).
Councillor Mike Evemy as Deputy Leader and Cabinet Member for Finance holding a portfolio and responsibilities for: Financial Strategy and Management, Revenue and Benefits and Grants
Councillor Lisa Spivey as Cabinet Member for Corporate Services holding a portfolio and responsibilities for: Property and Asset Management, Trinity Road Transformation, Public Conveniences, Democratic Services, Communications and Consultation, Customer Experience and Channel Shift.
Councillor Tony Dale as Cabinet Member for the Economy and Transformation holding a portfolio and responsibilities for: Car Parking Operations and Strategy, Business Transformation, Local Enterprise Partnership and County-Wide Partnerships, Economic Development, Recovery Investment Strategy, Tourism and Visitor Information Centres and Chamber of Commerce Liaison
Councillor Andrew Doherty as Cabinet Member for the Environment, Waste and Recycling holding a portfolio and responsibilities for: UBICO (Waste and Recycling), Waste and Recycling and Flooding
Councillor Jenny Forde Cabinet Member for Health and Wellbeing holding a portfolio and responsibilities for: Refugee Support, Public health, Well-Being and Mental Health, Improving Social Mobility and Tackling Social Isolation, Crime, Disorder and Safety, Supporting and Safeguarding People, Leisure Centres, Museums and Culture and Young People
Councillor Juliet Layton Cabinet Member for Regulatory Services holding a portfolio and responsibilities for: Development Management, Heritage and Design Management, Environmental and Regulatory Services and Cotswold Water Park
Councillor Rachel Coxcoon as Cabinet Member for Climate Change and Forward Planning holding a portfolio and responsibility for: Climate Change and Energy Planning, Sustainable Transport, Strategic Forward Planning, Local Plan, Community Infrastructure Levy and Section 106 and Allowable Solutions.
RESOLVED: The Council noted the appointment of the Cabinet Members and their portfolios and responsibilities. |
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Political Composition of the Council and Formation of Political Groups The Chief Executive to present the report setting out notifications received under Regulation 8 of the Local Government (Committees and Political Groups) Regulations 1990 Additional documents: Minutes: The purpose of this report was to advise the Council of the notifications received under Regulation 8 of the Local Government (Committees and Political Groups) Regulations 1990 giving the composition of political groups.
The Political Composition of the Cotswold District Council - May 2022
Liberal Democrats Group – 18 members Claire Bloomer - New Mills Ray Brassington - Four Acres Patrick Coleman - Stratton Rachel Coxcoon - Moreton East Tony Dale - Northleach Andrew Doherty - Fairford North Mike Evemy - Siddington and Cerney Rural Jenny Forde - Chedworth and Churn Valley Joe Harris - St Michael’s Mark Harris - Abbey Roly Hughes - Chesterton Juliet Layton - South Cerney Village Nick Maunder - Bourton Village Dilys Neill - Stow Nigel Robbins - The Beeches Gary Selwyn - Watermoor Lisa Spivey - The Ampneys and Hampton Clive Webster - Moreton East
Conservative Group – 14 members Stephen Andrews - Lechlade, Kempsford and Fairford South Tony Berry - Kemble Gina Blomefield - Campden and Vale David Cunningham - Fosseridge Stephen Hirst - Tetbury Town Robin Hughes - Sandywell Sue Jepson - Blockley Julia Judd - Ermin Richard Keeling - Bourton Vale Richard Morgan - Grumbolds Ash with Avening Richard Norris - Tetbury with Upton Tom Stowe - Campden and Vale Ray Theodoulou - Coln Valley Steve Trotter - Lechlade, Kempsford and Fairford South
The Council also consisted of 1Green Party and 1Independent Member. In accordance with the Local Government (Committees and Political Groups) Regulations 1990 these do not constitute a political group, however the Constitution makes provision for them to receive one Committee seat each.
Green Party – 1 member Andrew Maclean - The Rissingtons
Independent – 1 member Nikki Ind - Tetbury East and Rural
Total 34 members
RESOLVED: The Council noted the political composition of Cotswold District Council and the formation of political groups. |
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Appointment of Committees To consider the report and allocate committee seats to political groups and determine appointments to committees.
Please note that the council may be asked under this item to approve alternative arrangements to strict political proportionality for appointments to committees and other bodies in accordance with Regulation 20 of the Local Government (Committee and Political Groups) Regulations 1990.
Additional documents: Minutes: The purpose of this report was to set out those matters reserved to Council at its Annual Meeting:
1. To establish the allocation of seats to political groups based on proportionality and to agree arrangements for making the necessary adjustments to proportionality based on appointments to individual Committees. 2. To make appointments to Committees for the Civic Year 2022/23 3. To make appointments to the positions of Chair and Vice Chair of Committees for the Civic Year 2022/23
The Council noted that the list of Members appointed to committees had been issued as a supplementary addition to Annex A
Members of Committees
Planning and Licensing Committee (11 seats) Liberal Democrats (6 seats) Councillor Ray Brassington,, Councillor Patrick Coleman, Councillor Dilys Neill, Councillor Mark Harris, Councillor Gary Selwyn, Councillor Clive Webster Conservatives (4 seats) Councillor Sue Jepson, Councillor Stephen Hirst, Councillor Stephen Trotter, Councillor Julia Judd Green Party (1 seat) Councillor Andrew Maclean
Overview and Scrutiny Committee (10 seats) Liberal Democrats (5 seats) Councillor Claire Bloomer, Councillor Patrick Coleman, Councillor Roly Hughes, Councillor Nigel Robbins, Councillor Gary Selwyn, Conservatives (4 seats) Councillor Stephen Andrews, Councillor Gina Blomefield, Councillor Richard Norris, Councillor David Cunningham Independent (1 seat) Councillor Nikki Ind
Audit Committee (7 seats) Liberal Democrats (4 seats) Councillor Nigel Robbins, Councillor Nick Maunder, Councillor Gary Selwyn, Councillor Patrick Coleman Conservatives (3 seats) Councillor Tony Berry, Councillor Ray Theodoulou, Councillor Tom Stowe
Performance and Appointments Committee (Statutory Officers) (7 seats) Liberal Democrats (4 seats) Councillor Joe Harris, Councillor Mike Evemy, Councillor Jenny Forde, Councillor Gary Selwyn Conservatives (3 seats) Councillor Tony Berry, Councillor Ray Theodoulou, Councillor Sue Jepson
RESOLVED: The Council agreed to establish the allocation of seats to political groups based on proportionality and to agree arrangements for making the necessary adjustments to proportionality based on appointments to individual Committees and to make appointments to Committees for the Civic Year 2022/23 as listed above.
Voting Record: For 30, Against 0, Abstentions 0, Absent 4,
Members of Working Groups
Constitution Working Group Liberal Democrats (4 seats) Councillor Joe Harris, Leader of the Council, Councillor Mike Evemy, Deputy Leader of the Council, Councillor Lisa Spivey, Councillor Patrick Coleman Conservatives (2 seats) Councillor Stephen Andrews, Councillor Ray Theodoulou Independent (1 seat) Councillor Nikki Ind
Capital Programme Investment Board Liberal Democrats (3 seats) Councillor Tony Dale, Councillor Mike Evemy, Deputy Leader of the Council, Councillor Gary Selwyn Conservatives (2 seats) Councillor Stephen Andrews, Councillor Ray Theodoulou
Leisure Working Group Liberal Democrats (4 seats) Councillor Jenny Forde, Councillor Gary Selwyn, Councillor Juliet Layton, Councillor Nick Maunder Conservatives (4 seats) Councillor Stephen Andrews, Councillor Tom Stowe, Councillor Richard Norris, Councillor Stephen Hirst Independent (1 seat) Councillor Nikki Ind
RESOLVED: The Council agreed to make appointments to Working Groups for the Civic Year 2022/23 as listed above.
Voting Record – For 30, Against 0, Abstentions 0, Absent 4,
Chairs of Committees
Audit Committee Chair: Councillor Nigel Robbins Vice-Chair: Councillor Nick Maunder
Overview and Scrutiny Committee Chair: Councillor Stephen Andrews Vice-Chair: Councillor Gary Selwyn
Performance and Appointments Committee (Statutory ... view the full minutes text for item 9. |
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Appointment to External Bodies To receive notice of the appointments made to external bodies for the 2022-23 civic year. Additional documents: Minutes: The purpose of this report was to provide the Council with an up to date list of Members appointed to Outside Bodies.
Councillor Joe Harris, the Leader of the Council stated that it was important for all Members to be aware of which Member represented the Council on external bodies and groups, and asked if any Member had been appointed to an external body or group that had not been included in the list, they should notify Democratic Services.
It was also stated that it was best practice that the Chair of Audit Committee should also represent the Council at the South West Audit Partnership (SWAP) and therefore Councillor Robbins was appointed to this role.
RESOLVED: The Council noted the list of Appointments to External Bodies. |
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Next meeting of Council - 20 July 2022 at 6.00pm Additional documents: Minutes: The Next meeting of Council will take place on 20 July 2022 at 6.00pm |