Agenda
PDF 671 KBVenue: the Council Chamber - Council Offices, Trinity Road, Cirencester, GL7 1PX. View directions
Contact: Democratic Services
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Apologies To receive any apologies for absence. The quorum for Council is 9 members.
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Declarations of Interest To receive any declarations of interest from Members relating to items to be considered at the meeting. Additional documents: |
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To confirm the minutes of the meeting of Council held on 26 November 2025. Additional documents: |
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Announcements from the Chair, Leader or Chief Executive To receive any announcements from the Chair of the Council, the Leader of the Council and the Chief Executive. Additional documents: |
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Public Questions To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than one minute each and relate to issues under the Council’s remit. At any one meeting no person may submit more than two questions and no more than two such questions may be asked on behalf of one organisation.
The Chair will ask whether any members of the public present at the meeting wish to ask a question and will decide on the order of questioners.
The response may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: |
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A Member of the Council may ask the Chair, the Leader, a Cabinet Member or the Chair of any Committee a question on any matter in relation to which the Council has powers or duties or which affects the Cotswold District. A maximum period of fifteen minutes shall be allowed at any such meeting for Member questions.
A Member may only ask a question if: a) the question has been delivered in writing or by electronic mail to the Chief Executive no later than 5.00 p.m. on the working day before the day of the meeting; or b) the question relates to an urgent matter, they have the consent of the Chair to whom the question is to be put and the content of the question is given to the Chief Executive by 9.30 a.m. on the day of the meeting.
An answer may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner.
Question 1: Cllr Julia Judd to Cllr Andrea Pellegram, Cabinet Member for Environment and Regulatory Services. I regularly receive emails from residents complaining that their food, general waste and/or recycling bins have not been collected. Residents are often unable to report missed bins on the Council web page, and the information about missed collections invariably does not apply to those whose bins have been missed. In their recent annual report, Ubico published that they make 99.92% ‘collection accuracy’ in their Operational Performance section. This dazzling statistic is hard to believe as it does not represent the reality of resident’s day to day experiences across the district.
Could you please explain how “collection accuracy” is calculated including how a missed collection is defined? Are missed collections attributed to operational failures (such as vehicle breakdowns or staff shortages) included in this calculation? If so, please can you provide the number of missed collections for green waste, general waste and recycling, broken down by reason (including operational issues)?
Question 2: Cllr Len Wilkins to Cllr Juliet Layton, Cabinet Member for Housing and Planning. The recently published “Service Performance Report 2025-26 Quarter 2 2025” includes a snapshot of Planning Enforcement cases and shows that 648 cases were active at that time with a clear upward trend in new cases. CDC's organisation chart shows that two out of the four of the staff positions in this department are vacant and are interim appointments.
It’s clear that this department is under resourced and struggling to keep on top of its workload, what plans does CDC have to improve this unfortunate position?
Question 3: Cllr Laura Hall-Wilson to Cllr Andrea Pellegram, Cabinet Member for Environment and Regulatory Services. Earlier this month, we saw bin collections cancelled in Tetbury on Monday 5th January due to weather conditions, the weather continued to be very cold on Monday ... view the full agenda text for item 6. Additional documents: |
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Appointment of Committees- vacant seat Planning & Licensing Committee
Purpose: To make an appointment to Planning and Licensing Committee for the remainder of the Civic Year 2025/26, following the resignation from the Committee of Councillor Tristan Wilkinson on 9 December 2025
Recommendation: To appoint Councillor (TBC) to the vacant Liberal Democrat seat on the Council’s Planning and Licensing Committee for a term of office expiring at the next Annual Meeting of the Council. Additional documents: |
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New Fee for Primate Licences Purpose: To seek Council’s approval to implement a fee for primate licensing applications, subject to the proposed fees having been approved by the Planning and Licensing Committee at their meeting on 14 January 2026.
Recommendation: Subject to the resolutions of the Planning and Licensing Committee on 14 January 2026, Council is recommended to:
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Treasury Management Mid-Year Report Purpose: To receive and discuss details of the Council's Treasury Management performance for the period 01 April to 30 September 2025 and Quarter 2 Treasury Management Prudential Indicators.
Recommendations: That Council resolves to: 1. Note the Council’s Treasury Management performance for the period 1 April 2025 to 30 September 2025 and the Quarter 2 Prudential Indicators. 2. Approve the Treasury Management Mid-Year Report 2025/26
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In accordance with Council Procedure Rule 12, the following Motion has been received:-
Motion A: Making the Cotswolds a Dementia Friendly District Proposed by: Councillor Mark Harris Seconded by: Councillor Paul Hodgkinson
Motion: That Cotswold District Council commits to championing the development of Dementia Friendly towns and communities across the Cotswold District, working in partnership with town and parish councils, community organisations, businesses, and relevant public sector partners. This commitment aligns with the Council’s Corporate Plan objectives relating to supporting healthy, inclusive communities, reducing inequality, and enabling residents to live well and independently for longer.
To give effect to this commitment, Council resolves to:
Supporting Note (for information) Dementia affects a growing number of residents across the Cotswolds, with significant impacts on individuals, families, carers, and local communities. Creating Dementia Friendly Communities helps ensure that people living with dementia are understood, respected, and supported, enabling them to remain active and independent members of society for as long as possible. Cotswold District Council’s Corporate Plan places strong emphasis on: · Health and wellbeing · Stronger, more inclusive communities · Reducing isolation and inequality · Working in partnership to deliver outcomes Championing Dementia Friendly Communities directly supports these aims, while recognising that leadership at district level can help:
The Local Government Association and Alzheimer’s Society both encourage councils to play a convening and enabling role, rather than delivering services directly, making this initiative well suited to the District Council’s strategic role.
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Next meeting The next meeting of Council will be held on 23 February 2026. The meeting will start at 6.00 pm. Additional documents: |