Agenda, decisions and draft minutes
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Contact: Democratic Services
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Apologies To receive any apologies for absence. The quorum for Cabinet is 3 members.
Additional documents: Decision: Apologies for absence were received from Councillors Claire Bloomer, Tony Dale and Mike McKeown. Minutes: Apologies for absence were received from Councillors Claire Bloomer, Tony Dale and Mike McKeown.
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Decision: There were no declarations of interest from Members.
There were no declarations of interest from Officers.
Minutes: There were no declarations of interest from Members.
There were no declarations of interest from Officers. |
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To approve the minutes of the previous meeting on 7 March 2024. Additional documents: Decision: The minutes of the Cabinet meeting of 7 March 2024 were considered as part of the pack.
The Deputy Leader raised the following correction to the wording:
· Minute 250 – page 9 of the document – 6th bullet point – The Deputy Leader proposed the following wording ‘The additional Council Tax revenue from the second homes levy would support affordable housing provision.’
The minutes were proposed by Councillor Joe Harris and seconded by Councillor Evemy.
RESOLVED that, subject to the amendment tabled, the minutes of the meeting of the 7 March 2024 be approved as a correct record.
Voting Record
3 For, Against, 2 Abstention, Absent/Did not vote Minutes: The minutes of the Cabinet meeting of 7 March 2024 were considered as part of the pack.
The Deputy Leader raised the following correction to the wording:
· Minute 250 – page 9 of the document – 6th bullet point – The Deputy Leader proposed the following wording ‘The additional Council Tax revenue from the second homes levy would support affordable housing provision.’
The minutes were proposed by Councillor Joe Harris and seconded by Councillor Evemy.
RESOLVED that, subject to the amendment tabled, the minutes of the meeting of the 7 March 2024 be approved as a correct record.
Voting Record
3 For, Against, 2 Abstention, Absent/Did not vote
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Leader's Announcements To receive any announcements from the Leader. Additional documents: Decision: The Leader announced that Ollie Somervell from the Communications Team had left after 5 years at the Council. The Leader wished to note for the record thanks for all of the work done by Ollie and offer best wishes to them for the future.
It was also noted that the Local Plan consultation and Cirencester Town Centre MasterPlan consultation closes on 7 April and encouraged the public to engage and provide their comments on the plan.
The Leader wished to raise the issue of coach parking in Bourton-on-the-Water and made the following points:
Finally, the Leader wished to raise that the Council is celebrating its 50th anniversary since its creation in 1974 and that over the summer there would be a number of events to mark the history of the Council.
Minutes: The Leader announced that Ollie Somervell from the Communications Team had left after 5 years at the Council. The Leader wished to note for the record thanks for all of the work done by Ollie and offer best wishes for the future.
It was also noted that the Local Plan consultation and the Cirencester Town Centre MasterPlan consultation were to close on 7 April 2024 and encouraged the public to engage and provide their comments on the plan.
The Leader wished to raise the issue of coach parking in Bourton-on-the-Water and made the following points:
Cotswolds, Sir Geoffrey Clifton-Brown, on this issue.
Finally, the Leader wished to raise that the Council would be celebrating its 50th anniversary since its creation in 1974 and that over the summer there would be a number of events to mark the history of the Council.
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Public Questions To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than one minute each and relate to issues under the Cabinet’s remit. At any one meeting no person may submit more than two questions and no more than two such questions may be asked on behalf of one organisation.
The Leader will ask whether any members of the public present at the meeting wish to ask a question and will decide on the order of questioners.
The response may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Decision: There were no public questions. Minutes: There were no public questions. |
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Member Questions No Member Questions have been submitted prior to the publication of the agenda.
A Member of the Council may ask the Leader or a Cabinet Member a question on any matter in relation to which the Council has powers or duties or which affects the Cotswold District. A maximum period of fifteen minutes shall be allowed at any such meeting for Member questions.
A Member may only ask a question if: a) the question has been delivered in writing or by electronic mail to the Chief Executive no later than 5.00 p.m. on the working day before the day of the meeting; or b) the question relates to an urgent matter, they have the consent of the Leader to whom the question is to be put and the content of the question is given to the Chief Executive by 9.30 a.m. on the day of the meeting.
An answer may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Decision: There were no Member Questions. Minutes: There were no Member Questions. |
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Issues Arising from Overview and Scrutiny and/or Audit and Governance To receive any recommendations from the Overview and Scrutiny Committee or to consider any matters raised by the Audit and Governance Committee. Additional documents: Decision: There were no recommendations from the Overview and Scrutiny Committee or issues arising from the Audit and Governance Committee. Minutes: There were no recommendations from the Overview and Scrutiny Committee or issues arising from the Audit and Governance Committee. |
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Discretionary Rate Relief in excess of £10,000 Purpose To consider four new applications for discretionary rate relief for the 2023/2024 Business Rates liability in respect of Freedom Leisure, two of which are in excess of £10,000.
Recommendations That Cabinet resolves to:
Additional documents: Decision: The purpose of this item was to consider four new applications for discretionary rate relief for the 2023/2024 Business Rates liability in respect of Freedom Leisure, two of which were in excess of £10,000.
The Deputy Leader and Cabinet Member for Finance introduced the item and outlined the recommendations to Cabinet.
Cabinet wished to record their thanks to Freedom Leisure for the work being done to deliver leisure services on behalf of the Council.
The recommendations were proposed by Councillor Evemy and seconded by Councillor Hodgkinson
Voting Record
5 For, 0 Against, 0 Abstentions, 3 Absent/Did not vote
Minutes: The purpose of this item was to consider four new applications for discretionary rate relief for the 2023/2024 Business Rates liability in respect of Freedom Leisure, two of which were in excess of £10,000.
The Deputy Leader and Cabinet Member for Finance introduced the item and outlined the following points:
Cabinet wished to record its thanks to Freedom Leisure for the work being done to deliver leisure services on behalf of the Council.
The recommendations were proposed by Councillor Evemy and seconded by Councillor Hodgkinson
Voting Record
5 For, 0 Against, 0 Abstentions, 3 Absent/Did not vote
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Fixed Penalty Notice Policy Purpose To consider a new policy for the administration of Fixed Penalty Notices.
Recommendations That Cabinet resolves to: 1. Approve the Fixed Penalty Notice Policy Additional documents:
Decision: The purpose of this item was to consider a new policy for the administration of Fixed Penalty Notices.
The Cabinet Member for Planning and Regulatory Services, Councillor Layton introduced the item and outlined the recommendations to Cabinet.
Councillor Layton proposed the recommendations and Councillor Joe Harris seconded.
RESOLVED: That Cabinet:
1. APPROVED the Fixed Penalty Notice Policy
Voting Record
5 For, 0 Against, 0 Abstentions, 3 Absent/Did not vote
Minutes: The purpose of this item was to consider a new policy for the administration of Fixed Penalty Notices.
The Cabinet Member for Planning and Regulatory Services, Councillor Layton introduced the item and outlined the following points:
Councillor Layton proposed the recommendations and Councillor Joe Harris seconded.
RESOLVED: That Cabinet:
1. APPROVED the Fixed Penalty Notice Policy
Voting Record
5 For, 0 Against, 0 Abstentions, 3 Absent/Did not vote
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Schedule of Decisions taken by the Leader of the Council and/or Individual Cabinet Members To note the decisions taken by the Leader and/or Individual Cabinet Members. Additional documents: Decision: The purpose of this item was to note any decisions taken by the Leader of the Council and/or individual Cabinet Members.
Cabinet NOTED the Schedule of Decisions taken. Minutes: The purpose of this item was to note any decisions taken by the Leader of the Council and/or individual Cabinet Members.
Cabinet NOTED the Schedule of Decisions taken. |
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Matters exempt from publication If Cabinet wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Cabinet to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs 2 and 3 of Schedule 12A of the Local Government Act 1972.
Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Additional documents: Decision: The Leader moved a motion that Cabinet exclude the press and the public from the meeting for consideration of item 12, in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraph 2 and 3 of Schedule 12A of the Local Government Act 1972, with the public interest in maintaining the exemption outweighing the public interest in disclosure.
Councillor Evemy seconded the motion.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The Leader moved a motion that Cabinet exclude the press and the public from the meeting for consideration of item 12, in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraphs 2 and 3 of Schedule 12A of the Local Government Act 1972, with the public interest in maintaining the exemption outweighing the public interest in disclosure.
Councillor Evemy seconded the motion.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Following the vote, the Leader thanked the public for their attendance and asked that the webcasting of the meeting be stopped. |
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Write off in excess of £5,000
Purpose To seek approval for the writing off of council tax debt in excess of £5,000.
Recommendations That Cabinet resolves to: 1. Approve the write off of £9,447.95 as detailed within the report Decision: The purpose of this item was to seek approval for the writing off of council tax debt in excess of £5,000.
The Deputy Leader and Cabinet Member for Finance introduced this item and outlined the recommendations to Cabinet
The Deputy Leader reaffirmed that the main reason the decision was taken in private session was because that the individual could be identified if the report was in public session.
RESOLVED: That Cabinet
1. APPROVED the write off of £9,447.95 as detailed within the report
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of this item was to seek approval for the writing-off of council tax debt in excess of £5,000.
The Deputy Leader and Cabinet Member for Finance introduced this item and outlined the recommendations to Cabinet.
The Deputy Leader reaffirmed that the main reason the decision was taken in private session was because that the individual could be identified if the report was in public session.
The Deputy Leader noted that noted that the circumstances of the individual within the exempt report meant that there was no opportunity for the Council to recover the council tax debt.
The recommendations were proposed by Councillor Evemy and seconded by Councillor Joe Harris.
RESOLVED: That Cabinet
1. APPROVED the write off of £9,447.95 as detailed within the report
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Exempt Annex for Agenda Item 9 To consider the exempt annex for Agenda Item 9 in private session (if required). Decision: Cabinet did not discuss the exempt annex in public or private session.
Minutes: Cabinet did not discuss the exempt annex in public or private session.
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