Agenda, decisions and draft minutes
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Apologies To receive any apologies for absence. The quorum for Cabinet is 3 members.
Additional documents: Decision: Apologies were received from Councillors Claire Bloomer and Juliet Layton Minutes: Apologies were received from Councillors Claire Bloomer and Juliet Layton. |
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Decision: There were no declarations of interest from Members.
There were no declarations of interest from Officers. Minutes: There were no declarations of interest from Members. |
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To approve the minutes of the previous meeting of Cabinet on Thursday 7 November 2024. Additional documents: Decision: The minutes of the Cabinet meeting on 7 November 2024 were considered.
There were no comments on the minutes.
The acceptance of the minutes were proposed by Councillor Joe Harris and seconded by Councillor Evemy.
Voting Record
4 For, 0 Against, 1 Abstention
Minutes: The minutes of the Cabinet meeting on 7 November 2024 were considered.
There were no comments or amendments proposed to the minutes.
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Leader's Announcements To receive any announcements from the Leader of the Council. Additional documents: Decision: There were no announcements from the Chair.
The Leader made the following announcements:
· Councillor Tristan Wilkinson was welcomed as the new Cabinet Member for the Economy and Environment. It was highlighted how the reshuffle of the Cabinet will help the Council deliver the Council’s five priorities.
Minutes: The Leader made the following announcement:
· Councillor Tristan Wilkinson was welcomed as the new Cabinet Member for the Economy and Environment. It was highlighted how the reshuffle of the Cabinet would help the Council deliver the Council’s five priorities.
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Public Questions To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than one minute each and relate to issues under the Cabinet’s remit. At any one meeting no person may submit more than two questions and no more than two such questions may be asked on behalf of one organisation.
The Leader will ask whether any members of the public present at the meeting wish to ask a question and will decide on the order of questioners.
The response may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Decision: There were no public questions. Minutes: There were no public questions. |
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Member Questions No Member Questions have been submitted prior to the publication of the agenda.
A Member of the Council may ask the Leader or a Cabinet Member a question on any matter in relation to which the Council has powers or duties or which affects the Cotswold District. A maximum period of fifteen minutes shall be allowed at any such meeting for Member questions.
A Member may only ask a question if: a) the question has been delivered in writing or by electronic mail to the Chief Executive no later than 5.00 p.m. on the working day before the day of the meeting; or b) the question relates to an urgent matter, they have the consent of the Leader to whom the question is to be put and the content of the question is given to the Chief Executive by 9.30 a.m. on the day of the meeting.
An answer may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Decision: There were no member questions. Minutes: There were no member questions. |
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Issue(s) Arising from Overview and Scrutiny and/or Audit and Governance To receive any recommendations from the Overview and Scrutiny Committee or to consider any matters raised by the Audit and Governance Committee. Additional documents: Decision: There no recommendations from the Overview and Scrutiny Committee and no issues arising from the Audit and Governance Committee. Minutes: There no recommendations from the Overview and Scrutiny Committee and no issues arising from the Audit and Governance Committee. |
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Low Income Families Tracker (LIFT) Purpose To brief members on the implementation of the Low-Income Family Tracker
Recommendations That Cabinet resolves to: 1. Note the report; and 2. Note the external funding for the project but approve to underwrite the cost of the LIFT Licences and any associated costs estimated at £33,000.
Additional documents: Decision: The Leader of the Council, Councillor Joe Harris on behalf of Councillor Claire Bloomer introduced the report.
Councillor Paul Hodgkinson seconded the report.
There were various comments on the reports contents.
That Cabinet resolves to: 1. NOTED the report; and 2. NOTED the external funding for the project and APPROVED to underwrite the cost of the LIFT Licences and any associated costs estimated at £33,000.
5 For, 0 Against, 0 Abstentions.
Minutes: The Leader of the Council, Councillor Joe Harris, on behalf of Councillor Claire Bloomer introduced the report.
Councillor Paul Hodgkinson seconded the report and made the following points:
It was highlighted that the Warm and Well Programme would work alongside LIFT to help reduce carbon emissions and reduce energy costs for residents. There were thanks were given to the many officers who have worked on delivery of the project. It was highlighted that the first year licences would be provided through funding from the National Health Service.
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Service Performance Report 2024-25 Quarter Two Purpose To provide an update on progress on the Council’s priorities and service performance
Recommendation That Cabinet resolves to: 1. Note overall progress on the Council priorities and service performance for 2024-25 Q2. Additional documents:
Decision: The Leader invited the Chief Executive Officer to introduce the report.
There were comments around the contents of the report.
RESOLVED: Cabinet NOTED the reports contents. Minutes: The purpose of the report was to provide an update on progress on the Council’s priorities and service performance
The Leader invited the Chief Executive Officer to introduce the report who made the following points on the delivery against the corporate priorities:
· The Council had entered into a contract with Connected Kerb to provide Electric Vehicle Charging Points (EVCPs) in four of the Council’s car parks in Tetbury, Cirencester, Stow-on-the-Wold, and Moreton-in-Marsh · The Cotswold Home Solar Scheme was being promoted has and had so far resulted in 17 homes installing panels, and 20 homes with orders placed. · Crowdfund Cotswold had seen 5/6 projects exceeding targets, with the renewal of Spacehive contract having been completed. · The Unsung Heroes awards continued to recognise people in the District. The following areas were recognised as being above target: · Customer Satisfaction via telephone and face-to-face · Determination of planning applications across the different types · Percentage of FOIs answered within 20 days · Percentage of land charges returned within 10 days · The number of Gym memberships and visits to the gym The following areas were noted as being below target: · Non-Domestic Rates Performance was down against the target, but the work to improve this was being monitored. · The missed bins per 100,000 had seen disruption from the reorganisation and the staff sickness issues had been resolved. This measure was returning back to target and work with Ubico was being done on this.
It was highlighted that it was positive that the extensive renovation work on the leisure facilities had not impacted gym memberships.
Cabinet noted that the issues around non-domestic rates were being kept under review by the Cabinet Member for Finance. The pressures on businesses following the National Insurance rise would continue to put pressure on the service.
It was noted that the quarter two report for missed bins was covering the performance in arrears, and the quarter three report should see an improvement in performance across the key performance indicators.
There was a question around the extent of data around missed bins and how this was gathered to provide reassurance around cases of repeated misses. It was confirmed by the Business Manager for Resources, Data and Growth that this data was available and would be shown in the next reporting cycle.
RESOLVED: Cabinet NOTED the reports contents.
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Financial Performance Report 2024-25 Quarter Two Purpose This report sets of the second budget monitoring position for the 2024/25 financial year.
Recommendation That Cabinet resolves to:
Additional documents:
Decision: The Deputy Leader and Cabinet Member for Finance and Transformation, Councillor Evemy introduced the report.
The recommendations were proposed by Councillor Evemy and Councillor Joe Harris seconded them.
RESOLVED: That Cabinet 1. NOTED the financial position set out in this report. 2. APPROVED the recommendation in paragraph 9.3: Continue to review in-year opportunities with Publica and Ubico to mitigate the forecast financial position. 3. APPROVED the recommendation in paragraph 9.5: Implement an Authority to Fill process with authorisation for any recruitment activity. 4. APPROVED the recommendation in paragraph 9.6: Deputy Chief Executive and Section 151 Officer to provide guidance to all service leads on criteria under which external agency support can be commissioned (subject to business case assessment). 5. APPROVED the recommendation in paragraph 9.7: accelerate development of refreshed Savings & Transformation plan to ensure adequate cost reductions are identified, scoped, and planned over the MTFS period. 6. APPROVED the recommendation in paragraph 9.8: review of fees and charges as part of the 2025/26 budget setting process from a cost recovery position. 7. APPROVED the recommendation in paragraph 9.9: Publica Review Phase 2 – the design-led principle Consideration of cost must ensure that the additional cost of bring services back to the Council are quantified with mitigating actions taken to reduce the potential impact on the MTFS. 8. APPROVED the revised Capital Programme to include £0.208m of expenditure in relation to Cirencester Leisure Centre decarbonisation work including the installation of solar PV and triple glazing funded through the Government’s Swimming Pool Support Fund.
Voting Record
5 For, 0 Against, 0 Abstention Minutes: The Deputy Leader and Cabinet Member for Finance and Transformation, Councillor Evemy, introduced the report.
Councillor Joe Harris as the seconder noted the following points:
There were no other comments on the report.
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To note the decisions taken by the Leader and/or Individual Cabinet Members. Additional documents: Decision: Cabinet NOTED the Schedule of Decisions. Minutes: The purpose of the item was to notify Cabinet of any decisions taken by the Leader of the Council and/or any individual Cabinet Members.
There had only been one decision taken and this was by the Cabinet Member for Housing and Planning in relation to dog fouling.
Cabinet NOTED the Schedule of Decisions.
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Matters exempt from publication If Cabinet wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Cabinet to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.
Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Additional documents: Decision: The Leader proposed the following motion, and this was seconded by the Deputy Leader.
That the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Cabinet to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972, with the public interest in maintaining the exemption outweighing the public interest in disclosing the information.
Voting Record
5 For, 0 Against, 0 Abstention
Minutes: The Leader proposed the following motion, and this was seconded by the Deputy Leader.
That the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Cabinet to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972, with the public interest in maintaining the exemption outweighing the public interest in disclosing the information.
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Adoption of asset plan for Council owned properties in Cirencester and funding for feasibility study. Purpose To consider the Asset Plan for Council owned buildings in Cirencester and agree funding to support the development of proposals for regeneration of sites, in line with this Asset Plan and the related Cirencester Masterplan.
Recommendations That Cabinet resolves to: 1) Agree to adopt the Asset Plan attached at Annex B. 2) Agree that proposals should now be developed for the regeneration of the sites set out in this report. 3) Agree to allocate funding of up to £70,000 from Reserves for the initial feasibility study for these sites.
Decision: To consider the Asset Plan for Council owned buildings in Cirencester and agree funding to support the development of proposals for regeneration of sites, in line with this Asset Plan and the related Cirencester Masterplan.
The Deputy Leader and Cabinet Member for Finance and Transformation introduced the report.
Councillor Mike Evemy proposed and Councillor Joe Harris seconded
RESOLVED That Cabinet: 1) AGREED to adopt the Asset Plan attached at Annex B. 2) AGREED that proposals should now be developed for the regeneration of the sites set out in this report. 3) AGREED to allocate funding of up to £70,000 from Reserves for the initial feasibility study for these sites.
Voting Record
5 For, 0 Against, 0 Abstention Minutes: The purpose of the report was to consider the Asset Plan for Council owned buildings in Cirencester and agree funding to support the development of proposals for regeneration of sites, in line with this Asset Plan and the related Cirencester Masterplan.
Cabinet considered the report in private session.
The recommendations were proposed by Councillor Mike Evemy proposed and Councillor Joe Harris seconded.
RESOLVED That Cabinet: 1) AGREED to adopt the Asset Plan attached at Annex B. 2) AGREED that proposals should now be developed for the regeneration of the sites set out in this report. 3) AGREED to allocate funding of up to £70,000 from Reserves for the initial feasibility study for these sites.
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Carried