Agenda, decisions and minutes
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Contact: Democratic Services
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Apologies To receive any apologies for absence. The quorum for Cabinet is 3 Members. Additional documents: Decision: Apologies were received from Councillors Joe Harris, Lisa Spivey and Paul Hodgkinson. Minutes: Apologies were received from Councillors Joe Harris, Lisa Spivey and Paul Hodgkinson.
In the absence of the Leader, the Deputy Leader and Cabinet Member for Finance, Councillor Evemy assumed the Chair for the meeting.
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Declarations of Interest To receive any declarations of interest from Members and Officers, relating to items to be considered at the meeting. Additional documents: Decision: There were no declarations of interest from Members.
There were several Officers employed by the Publica Group who would leave the meeting for agenda item 16: Publica Review – Local Partnerships Transition Plan.
Minutes: There were no declarations of interest from Members present.
A number of officers present employed by the Publica Group had a discloseable pecuniary interest and would leave the room before the start of Agenda Item 9: Publica Review Report. |
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To approve the minutes of the previous meeting of Cabinet on 1 February 2024. Additional documents: Decision: The minutes of the Cabinet meeting on 1 February 2024 were presented as part of the Cabinet pack.
The minutes were proposed by Councillor Evemy and Councillor Bloomer
RESOLVED that the minutes of the meeting of the Cabinet meeting held on 1 February 2024 be approved as a correct record.
Voting Record
3 For, 0 Against, 2 Abstention, 3 Absent/Did not vote Minutes: The minutes of the meeting on 1 February 2024 were considered as presented in the document pack.
The recommendation was proposed by Councillor Evemy and seconded by Councillor Bloomer.
RESOLVED that the minutes of the meeting of the Cabinet held on 1 February be approved as a correct record.
Voting Record
3 For, 0 Against, 2 Abstention, 3 Absent/Did not vote
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Chair's Announcements To receive any announcements from the Leader of the Council. Additional documents: Decision: There were no announcements from the Chair. Minutes: There were no announcements from the Chair.
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Public Questions To deal with questions from the public within the open forum question and answer session of fifteen minutes in total. Questions from each member of the public should be no longer than one minute each and relate to issues under the Cabinet’s remit. At any one meeting no person may submit more than two questions and no more than two such questions may be asked on behalf of one organisation.
The Chair will ask whether any members of the public present at the meeting wish to ask a question and will decide on the order of questioners.
The response may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Decision: There were no public questions. Minutes: There were no public questions. |
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Member Questions No Member Questions have been submitted prior to the publication of the agenda.
A Member of the Council may ask the Chair, the Leader, a Cabinet Member or the Chair of any Committee a question on any matter in relation to which the Council has powers or duties or which affects the Cotswold District. A maximum period of fifteen minutes shall be allowed at any such meeting for Member questions.
A Member may only ask a question if: a) the question has been delivered in writing or by electronic mail to the Chief Executive no later than 5.00 p.m. on the working day before the day of the meeting; or b) the question relates to an urgent matter, they have the consent of the Chair to whom the question is to be put and the content of the question is given to the Chief Executive by 9.30 a.m. on the day of the meeting.
An answer may take the form of: a) a direct oral answer; b) where the desired information is in a publication of the Council or other published work, a reference to that publication; or c) where the reply cannot conveniently be given orally, a written answer circulated later to the questioner. Additional documents: Decision: There were no Member questions. Minutes: There were no Member questions. |
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Issue(s) Arising from Overview and Scrutiny and/or Audit To receive any recommendations from the Overview and Scrutiny Committee or to consider any matters raised by the Audit and Governance Committee. Additional documents: Decision: The purpose of this item was for Cabinet to receive recommendations from the Overview and Scrutiny Committee or to consider any matters raised by the Audit and Governance Committee.
Cabinet considered the recommendations from the Overview and Scrutiny Committee as part of the supplement published.
Councillor Evemy proposed and Councillor Bloomer seconded the Cabinet’s response to the Overview and Scrutiny Committee recommendations.
RESOLVED: That Cabinet AGREED to the response tabled.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of this item was for Cabinet to receive recommendations from the Overview and Scrutiny Committee or to consider any matters raised by the Audit and Governance Committee.
Cabinet considered the recommendations from the Overview and Scrutiny Committee and the proposed Cabinet responses tabled as part of the supplement published.
Councillor Evemy proposed and Councillor Bloomer seconded the Cabinet’s response to the Overview and Scrutiny Committee recommendations.
RESOLVED: That Cabinet AGREED to the response tabled.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Lechlade Air Quality Management Area Revocation Purpose To obtain approval for the revocation of the Lechlade Air Quality Management Area (AQMA).
Recommendation That Cabinet resolves to: 1. Approve the revocation of the Lechlade AQMA Additional documents: Decision: The purpose of the report was to consider the approval for the revocation of the Lechlade Air Quality Management Area (AQMA).
Councillor Layton introduced the report and outlined its contents.
Councillor Layton proposed the recommendation and Councillor McKeown seconded.
RESOLVED: That Cabinet: 1. APPROVED the revocation of the Lechlade AQMA
Voting Record
5 For, 0 Against, 0 Abstention, 2 Absent/Did not vote Minutes: The purpose of the report was to consider the approval for the revocation of the Lechlade Air Quality Management Area (AQMA).
Councillor Layton as Cabinet Member for Planning and Regulatory Services introduced this report and made the following points:
RESOLVED: That Cabinet:
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Council Tax Reduction for Care Leavers Purpose To consider proposals to extend the age that Care Leavers can receive a reduction in Council Tax from 21 years to 25 years.
Recommendations That Cabinet resolves to recommend to Full Council to: 1. Approve to extend the age that a care leaver can receive a reduction in their council tax from 21 years to 25 years; 2. Approve to include those care leavers from outside of Gloucestershire County within the offer; 3. Approve the amended Eligibility Criteria as set out in Annex A Additional documents:
Decision: The purpose of the report was to consider recommending to Full Council proposals to extend the age up to which Care Leavers can receive a reduction in Council Tax from 21 years to 25 years.
Councillor Evemy introduced the report and outlined its contents.
There were various questions to the report author present and comments about the proposals.
Councillor Evemy proposed the recommendations and Councillor Bloomer seconded.
That Cabinet AGREED to recommend to Full Council to: 1. Approve to extend the age that a care leaver can receive a reduction in their council tax from 21 years to 25 years; 2. Approve to include those care leavers from outside of Gloucestershire County within the offer; 3. Approve the amended Eligibility Criteria as set out in Annex A.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to consider recommending to Full Council proposals to extend the age up to which Care Leavers could receive a reduction in Council Tax from 21 years to 25 years.
Councillor Evemy as Deputy Leader and Cabinet Member for Finance introduced the report and made the following points:
Cabinet asked about the application process for those who need to obtain the exemption. The Business Manager confirmed that individuals from within Gloucestershire would not need to apply as the information is held by the County Council.
The Chair asked about those arriving from outside the area. The Business Manager noted that the County Council and the District Council would provide appropriate communications to ensure that individuals in these circumstances not known to the County Council already knew about the scheme.
Councillor Evemy proposed the recommendations and Councillor Bloomer seconded.
That Cabinet AGREED to recommend to Full Council to:
council tax from 21 years to 25 years;
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Council Tax Premium - Second Homes And Long-Term Empty Properties Purpose To consider the proposals to introduce a Council Tax Premium on second homes and apply a premium to long term empty properties after one year.
Recommendations That Cabinet resolves to recommend to Full Council to:
i) Premium of 100% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) after 1 year up to 5 years of becoming empty; ii) Premium of 200% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) between 5 years and 10 years; iii) Premium of 300% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) for 10 years or more.
Additional documents: Decision: The purpose of the report was to consider the proposals to introduce a Council Tax Premium on second homes and apply a premium to long term empty properties after one year.
Councillor Evemy introduced the report and outlined the recommendations to Full Council.
Cabinet made various comments around the proposals to support affordable housing and the application of the premium.
Councillor Evemy proposed the recommendations and Councillor Layton seconded.
That Cabinet AGREED to recommend to Full Council to: 1. Agree from 01 April 2024 to levy the maximum level of premium for Empty Homes as set out in the Levelling Up and Regeneration Act 2023: i) Premium of 100% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) after 1 year up to 5 years of becoming empty; ii) Premium of 200% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) between 5 years and 10 years; iii) Premium of 300% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) for 10 years or more. Page 3 2. Agree in principle from 01 April 2025 to the implementation of a premium (Second Homes Premium) of 100% for dwellings that are no one’s sole or main residence and which are substantially furnished subject to the conditions at paragraph 3.7 3. Agree to issue the mandatory notice of 12 months to all owners of second homes that a premium will commence from 1 April 2025; and, 4. Note that where premiums are to be applied, the Council is mindful of the current consultation by government which recommends exceptions in certain circumstances outlined within this report. Subject to the outcome of that consultation, a further report may be presented to Cabinet and Council prior to the implementation of the Council's policy on premiums taking into account statute, the Council's requirements and any guidance given by the Secretary of State.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to consider the proposals to introduce a Council Tax Premium on second homes and apply a premium to long term empty properties after one year.
Councillor Evemy as Deputy Leader and Cabinet Member for Finance introduced the report and made the following points:
Cabinet commented on the impact on the economy and communities that second home ownership could have (other than purpose-built holiday lets).
Cabinet asked about the purpose-built second home figure outlined and if this was a reflection of the figure. The Deputy Leader noted that around 365 homes within the 1500 figure were classed as purpose built second homes. The Deputy Chief Executive noted that the numbers provided were those within the Council Tax system but there were others that were classed under the Business Rates system. It was highlighted that there would be further work done to ensure the data was accurate before the charges came into effect.
Councillor Evemy proposed the recommendations and Councillor Layton seconded.
That Cabinet AGREED to recommend to Full Council to:
i) Premium of 100% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) after 1 year up to 5 years of becoming empty; ii) Premium of 200% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) between 5 years and 10 years; iii) Premium of 300% for dwellings which are unoccupied and substantially unfurnished (Empty Homes Premium) for 10 years or more. Page 3
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Business Rates Relief: 2024/2025. Retail, Hospitality And Leisure Scheme Purpose To consider a scheme of rate relief for retail premises as outlined by Government in the Autumn Statement 2023.
Recommendations That Cabinet resolves to: 1. Approve the Retail, Hospitality and Leisure scheme as set out in Annex A for 2024/2025 2. Delegate authority to the Assistant Director for Resident Services the award of such reliefs Additional documents:
Decision: The purpose of the report was to consider a scheme of rate relief for retail premises as outlined by Government in the Autumn Statement 2023
Councillor Evemy introduced the report and the recommendations.
Councillor Dale spoke as the seconder on the proposal and its benefits to businesses within the District.
Councillor Evemy proposed the recommendations and Councillor Dale seconded.
RESOLVED: That Cabinet 1. APPROVED the Retail, Hospitality and Leisure scheme as set out in Annex A for 2024/2025; 1. DELEGATED AUTHORITY to the Assistant Director for Resident Services the award of such reliefs.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to consider a scheme of rate relief for retail premises as outlined by Government in the Autumn Statement 2023
Councillor Evemy as the Deputy Leader and Cabinet Member for Finance introduced the report and made the following points:
Councillor Dale spoke as the seconder on the proposal and noted the material benefit to hospitality businesses when trade was lower after the Christmas period.
Councillor Evemy proposed the recommendations and Councillor Dale seconded.
RESOLVED: That Cabinet
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Pay Policy Statement 2024/25 Purpose To consider the Council’s Pay Policy Statement for 2024/25.
Recommendations That Cabinet recommends to Council to: 1. Approve the Pay Policy Statement for 2024/25. 2. Agree that the Pay Policy Statement 2024/25 will be updated and republished to reflect any changes to the senior management structure at that point. Additional documents: Decision: The purpose of the report was to consider the Council’s Pay Policy Statement for 2024/25.
Councillor Evemy presented the report on behalf of Councillor Joe Harris and outlined its contents.
Councillor Evemy proposed the recommendations and Councillor Dale seconded.
RESOLVED: That Cabinet AGREED to recommend to Council to: 1. Approve the Pay Policy Statement for 2024/25. 2. Agree that the Pay Policy Statement 2024/25 will be updated and republished to reflect any changes to the senior management structure at that point.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to consider the Council’s Pay Policy Statement for 2024/25.
Councillor Evemy as Deputy Leader and Cabinet Member for Finance presented the report on behalf of the Leader, Councillor Joe Harris, and made the following points:
Councillor Evemy proposed the recommendations and Councillor Dale seconded.
RESOLVED: That Cabinet AGREED to recommend to Council to:
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Gloucestershire City Regions Board Purpose To consider the emerging form and function of the Gloucestershire City Region Board, the nature of its authority, terms of reference, membership, and joint scrutiny arrangements.
To enable the Council to play an active part in the formalisation of a new Gloucestershire Region Board to support the delivery of developing a vision for the future growth of the economic success for the whole of the Gloucestershire economic area.
Recommendations That Cabinet resolves to: 1. Agree to the establishment of the Gloucestershire City Region Board (GCRB); 2. Delegate authority to the Chief Executive, in consultation with the Cabinet Member for Economy and Council Transformation, to finalise and complete the Inter-Authority Agreement (including the Constitution) and other key documentation and to take all necessary steps to create the GCRB, including finalising the terms of reference for the GCRB; 3. Agree that the above recommendations will not be effective until all Gloucestershire Councils pass equivalent resolutions; 4. Agree upon the establishment of the GCRB to; 4.1 Delegate this Council’s functions as are necessary for the delivery of the functions identified in the Terms of Reference at Annexe A to this report to the GCRB; 4.2 Confirm the appointment of Gloucestershire County Council as the Administering Authority; 4.3 Appoint the Cabinet member for Economy and Council Transformation of Cotswold District Council to the GCRB as the nominated member of the Board and to nominate a deputy to be agreed. Additional documents: Decision: The purpose of the report was to consider the emerging form and function of the Gloucestershire City Region Board, the nature of its authority, terms of reference, membership, and joint scrutiny arrangements. It was also to enable the Council to play an active part in the formalisation of a new Gloucestershire Region Board to support the delivery of developing a vision for the future growth of the economic success for the whole of the Gloucestershire economic area.
Councillor Dale introduced the report and outlined its contents.
Cabinet commented on the report and asked questions of the Cabinet Member.
Councillor Dale proposed the recommendations and Councillor Bloomer seconded.
RESOLVED: That Cabinet: 1. AGREED to the establishment of the Gloucestershire City Region Board (GCRB); 2. DELEGATED AUTHORITY to the Chief Executive, in consultation with the Cabinet Member for Economy and Council Transformation, to finalise and complete the Inter-Authority Agreement (including the Constitution) and other key documentation and to take all necessary steps to create the GCRB, including finalising the terms of reference for the GCRB; 3. AGREED that the above recommendations will not be effective until all Gloucestershire Councils pass equivalent resolutions; 4. AGREED upon the establishment of the GCRB to; 4.1 Delegate this Council’s functions as are necessary for the delivery of the functions identified in the Terms of Reference at Annexe A to this report to the GCRB; 4.2 Confirm the appointment of Gloucestershire County Council as the Administering Authority; 4.3 Appoint the Cabinet member for Economy and Council Transformation of Cotswold District Council to the GCRB as the nominated member of the Board and to nominate a deputy to be agreed.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to consider the emerging form and function of the Gloucestershire City Region Board, the nature of its authority, terms of reference, membership, and joint scrutiny arrangements. It was also to enable the Council to play an active part in the formalisation of a new Gloucestershire Region Board to support the development of a vision for the future growth and economic success of the whole of the Gloucestershire economic area.
Councillor Dale as Cabinet Member for Economy and Council Transformation introduced the report and made the following points:
Cabinet asked if there would be any cost saving from the proposal. Councillor Dale noted that Gloucestershire County Council would have fewer meetings to administer but the focus would be on the clarity of approach to supporting economic growth.
Councillor Dale proposed the recommendations and Councillor Bloomer seconded.
RESOLVED: That Cabinet:
4.1 Delegate this Council’s functions as are necessary for the delivery of the functions identified in the Terms of Reference at Annexe A to this report to the GCRB; 4.2 Confirm the appointment of Gloucestershire County Council as the Administering Authority; 4.3 Appoint the Cabinet member for Economy and Council Transformation of Cotswold District Council to the GCRB as the nominated member of the Board and to nominate a deputy to be agreed.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Council Priority and Service Performance Report - 2023-24 Quarter Three Purpose To provide an update on progress on the Council’s priorities and service performance.
Recommendation That Cabinet resolves to: 1. Note overall progress on the Council priorities and service performance for 2023-24 Q3. Additional documents:
Decision: The purpose of the report was to provide an update on progress on the Council’s priorities and service performance.
The Chief Executive was invited by the Deputy Leader to introduce the report and outlined its contents in respect of service performance and actions to date.
Cabinet asked questions and made various comments in respect of the contents of the report.
RESOLVED: That Cabinet NOTED overall progress on the Council priorities and service performance for 2023-24 Q3. Minutes: The purpose of the report was to provide an update on progress on the Council’s priorities and service performance.
The Chief Executive was invited by the Deputy Leader to introduce the report and outlined its contents in respect of service performance and actions to date.
The Chief Executive made the following points:
The implementation of the final changing places toilets and the channel choice trial were welcomed as important achievements within the report.
Cabinet made various comments regarding Distribution Network Operators delaying the installation of EVCPs, which was disappointing.
Cabinet asked about the processing time for Council Benefit Change of Circumstances and how this was off target. The Deputy Leader noted on page 98 that the year-to-date figure was 8 days but the quarterly figure was 5 which showed a trend in the right direction.
It was noted by the Chair that the missed bin figure of 47 against a target of 80 out of 100,000 showed the strong work within Ubico and that the Council Tax collection performance was coming back towards pre-pandemic target of 99%.
RESOLVED: That Cabinet NOTED overall progress on the Council priorities and service performance for 2023-24 Q3.
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Financial Performance Report Q3 2023/24 Purpose This report sets of the latest budget monitoring position for the 2023/24 financial year.
Recommendation That Cabinet reviews and notes the Q3 financial position set out in this report. Additional documents:
Decision: The purpose of the report was to set out the latest budget monitoring position for the 2023/24 financial year.
The Deputy Leader invited the Deputy Chief Executive and S.151 Officer to introduce the report and its contents.
There were various questions by Cabinet on the contents of the report.
RESOLVED: That Cabinet NOTED the Q3 financial position set out in this report.
Minutes: The purpose of the report was to set out the latest budget monitoring position for the 2023/24 financial year.
The Deputy Leader and Cabinet Member for Finance invited the Deputy Chief Executive Officer to introduce the report and its contents.
The Deputy Chief Executive Officer made the following points:
Cabinet asked about the investment property and what marketing was being done to secure a tenant. The Deputy Chief Executive Officer noted that active marketing was in place to secure a tenant but this building would examined as part of the Asset Management Strategy.
Cabinet thanked officers of the Council and the Publica Finance Team for their work to bring in the savings the Council required in order to reduce the use of reserves.
RESOLVED: That Cabinet NOTED the Q3 financial position set out in this report.
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Publica Review - Local Partnerships Transition Plan Purpose To consider the Local Partnerships report and to approve the recommendations therein.
Recommendations That Cabinet resolves to recommend to Full Council to: 1. Approve the recommendations set out in the Local Partnerships report 2. Instruct the Interim Programme Director to prepare a detailed transition plan, building on the recommendations set out in the Local Partnerships report, for subsequent agreement by Cabinet and Council. Additional documents: Decision: The purpose of the report was to consider the Local Partnerships report and to approve the recommendations therein.
Councillor Dale proposed the recommendations and Councillor Evemy seconded.
That Cabinet AGREED to recommend to Full Council to: 1. Approve the recommendations set out in the Local Partnerships report 2. Instruct the Interim Programme Director to prepare a detailed transition plan, building on the recommendations set out in the Local Partnerships report, for subsequent agreement by Cabinet and Council.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to consider the Local Partnerships report and to approve the recommendations therein.
The Deputy Leader and Cabinet Member for Finance then notified Cabinet that there were officers in the room employed by the Publica Group who were directly affected by the item and would be leaving the room.
Once the officers had left the room, Councillor Dale was then invited to introduce the item on behalf of the Leader of the Council:
It was noted that climate change officers were not part of the structure column. The Chief Executive Officer noted within the cover report presented that not all services were included in the Local Partnerships report and the report was focussed on the key areas.
It was noted that some of the services in opportunities to share would still need to be finalised as part of the final transition plan to deliver the best services for residents.
It was noted that the Overview and Scrutiny Committee had also had the opportunity to ask questions of the Interim Programme Director.
Councillor Dale proposed the recommendations and Councillor Evemy seconded.
That Cabinet AGREED to recommend to Full Council to:
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote*
*As Democratic Services Officers had left the room as required for this item, the vote was taken by a show of hands
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Decision Taken Under Urgency Powers Purpose To report to Cabinet and Council on a decision taken by the Chief Executive Officer under urgency powers.
Recommendations That Cabinet resolves to: 1. Note the decision taken as set out in Annex A. 2. Recommend to Council to note the decision taken as set out in Annex A. Additional documents: Decision: The purpose of the report was to report to Cabinet and Council on a decision taken by the Chief Executive Officer under urgency powers.
Councillor Evemy proposed the recommendations and Councillor McKeown seconded.
RESOLVED: That Cabinet: 1. NOTED the decision taken as set out in Annex A. 2. AGREED recommend to Council to note the decision taken as set out in Annex A.
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
Minutes: The purpose of the report was to report to Cabinet and Council on a decision taken by the Chief Executive Officer under urgency powers.
The Deputy Leader introduced this item on behalf of the Leader and made the following points:
The recommendations were proposed by Councillor Evemy and Councillor McKeown seconded.
RESOLVED: That Cabinet:
Voting Record
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
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Schedule of Decisions taken by the Leader of the Council and/or Individual Cabinet Members To note any decisions taken by the Leader and/or Individual Cabinet Members. Additional documents: Decision: The purpose of the report was to note the decisions taken by the Leader of the Council and/or individual Cabinet Members.
RESOLVED: That Cabinet NOTED the decisions taken within the agenda supplement provided. Minutes: The purpose of the report was to note the decisions taken by the Leader of the Council and/or individual Cabinet Members.
The Deputy Leader introduced the decisions and asked for any comments on each one.
The Deputy Leader highlighted the importance of these meetings being webcast to ensure open decision-making within the Council.
RESOLVED: That Cabinet NOTED the decisions taken within the agenda supplement provided.
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