Issue - meetings
Officer overview of the report
Meeting: 11/12/2025 - Deputy Leader and Cabinet Member for Housing and Planning Decision Meeting (Item 4.)
4. Officer overview of the report 
PDF 181 KB
Officer to provide a brief verbal summary of the report with key details relating to the decision, providing any updates that need to be considered by the Cabinet Member when taking the decision.
Purpose:
To approve the procurement of Examination of the Chipping Camden Neighbourhood Plan
Additional documents:
- Annex A. Regulation 15 Draft CCNDP 04.03.25, item 4.
PDF 8 MB
- Annex B. CCampden.103.C Basic Conditions Statement FINAL, item 4.
PDF 5 MB
- Annex C. CCampden.101.C Consultation Report FINAL, item 4.
PDF 12 MB
- Annex D. Chipping Campden SEA and HRA Screening, item 4.
PDF 8 MB
- Annex E. 270924 Final Campden Design Guide, item 4.
PDF 4 MB
- Annex F. Policies Map, item 4.
PDF 12 MB
- Annex G - Note to Examiner on Policies Map, item 4.
PDF 84 KB
- Annex H. Reg 16 Consultation Reps (redacted), item 4.
PDF 31 MB
- Annex I. ITQ - Chipping Camden NP Examination, item 4.
PDF 131 KB
- Annex J. 2025 Terms and Conditions of contract for Services, item 4.
PDF 145 KB
- Webcast for Officer overview of the report
Decision:
Chipping Campden had submitted its Neighbourhood Plan. Approval was sought for CDC to proceed with the examination. There was a cost to CDC to procure and undertake the examination, which could be claimed back from the government.
It was clarified that the published Annexes A–E had been supplied by Chipping Campden and had already been consulted on. It was noted that a policies map was missing, and this was subsequently rectified. Annex G was provided as a note to the examiner to explain the situation regarding the policies map, as that document had not been subjected to public consultation.
The officer noted that two proposed Local Green Spaces included highway land, which was normally excluded, particularly as the highways authority had not been consulted. One was a small roundabout with a mature tree, and the other was an area around a road junction. It appeared that the original, low-resolution maps had captured the whole area by mistake. In the updated, higher-resolution mapping, the highways were removed, leaving only the grass verges and genuine green areas.
The officer also noted that Annex H contained all redacted Regulation 16 consultation responses, provided for information, which would be sent directly to the examiner once appointed.
Annex I set out the invitation to quote, including the examiner’s specification, pricing requirements, and the price–quality matrix for assessing bids, with procurement requiring at least two quotes.
Annex J contained procurement terms and conditions