Issue - meetings
Record of Attendance 2025/26
Meeting: 20/05/2026 - Council (Item 105)
105 Record of Attendance 2025/26 
PDF 684 KB
Purpose
For Council to note the record of attendance for Members in the Civic Year 2025/26.
A Member Attendance report will be published as a supplement once Council meetings for the Civic Year 2025/26 are completed.
Additional documents:
Minutes:
The Leader, Councillor Mike Evemy introduced the report on member attendance for the civic year 2025/26 highlighting that the report was to note.
A query was raised regarding the recording of attendance for Members acting as substitutes on committees, suggesting that such attendance should be recorded as attendance as a substitute member rather than as an observer, in order to better reflect Members’ contributions.
Officers clarified that Members attending as substitutes were recorded as having attended the meeting as a committee member, while the “observer” category referred to Members attending in a non-voting capacity, often in connection with portfolio responsibilities or committee liaison roles. It was noted that substitute attendance was therefore already reflected within the attendance figures.
It was further noted the distinction between substitute Members, who were entitled to vote, and observers, who were not.
The Chair further highlighted that attendance records related specifically to meetings of Cotswold District Council.
RESOLVED: Full Council NOTED the Record of Attendance 2025/26 report.