Issue - meetings
Agile working and future tenancies at Trinity Road Council Offices
Meeting: 01/02/2024 - Cabinet (Item 234)
Purpose
To update Cabinet on the work that has been completed to make changes to the Trinity Road offices to facilitate agile working and free up space for tenants and to make recommendations on a future tenant for the space created.
Recommendations
That Cabinet resolves to:
1. Agree to enter into a legal agreement with the Serviced Office Provider shown in Annex A as the Preferred Tenant.
2. Delegate authority to the Deputy Chief Executive and S.151 Officer in consultation with the Head of Legal Services to agree the appropriate form and terms of a legal agreement.
Additional documents:
Minutes:
Councillor Bloomer having declared an interest left the room before the start of this item.
The purpose of the report was to update Cabinet on the work that had been completed to make changes to the Trinity Road offices to facilitate agile working and free up space for tenants and to make recommendations on a future tenant for the space created.
The Deputy Leader and Cabinet Member for Finance introduced the report and outlined the following points:
- The Agile Working Project originated around the changes in working practices due to Covid-19 Pandemic and the empty space provided.
- It was noted that the decision could be made under delegated authority but it was felt that it was important for Cabinet to make this decision for openness and transparency.
- It was noted that around 30% of the building had been made available for let and potential tenants had been identified.
- It was noted that other options had been considered but that some of these models would require additional resources which was not preferred.
- It had been noted by the Overview and Scrutiny Committee that the forecast revenue was around £115,000 and would be less than that projection within the Medium-Term Financial Strategy of £151,000.
- It was highlighted that a 3-year agreement proposed would minimise any financial risk.
Cabinet welcomed the work done of the reassessment of the building and whilst the provider would not be taking on the whole building, it was highlighted that this would help the Council maximise the use of the asset.
The recommendations were proposed by Councillor Evemy and seconded by Councillor Joe Harris.
RESOLVED That Cabinet:
1. AGREED to enter into a legal agreement with the Serviced Office
Provider shown in Annex A as the Preferred Tenant.
2. DELEGATED AUTHORITY to the Deputy Chief Executive and S.151
Officer in consultation with the Head of Legal Services to agree
the appropriate form and terms of a legal agreement.
Voting Record*
5 For, 0 Against, 0 Abstention, 3 Absent/Did not vote
|
For |
Against |
Abstention |
Absent/Did not vote |
|
Joe Harris |
|
|
Claire Bloomer |
|
Juliet Layton |
|
|
Mike McKeown |
|
Lisa Spivey |
|
|
Tony Dale |
|
Mike Evemy |
|
|
|
|
Paul Hodgkinson |
|
|
|
*Due to an issue with the presentation of the vote outcome, Cabinet confirmed the outcome by a show of hands.
Meeting: 30/01/2024 - Overview and Scrutiny Committee (Item 42)
42 Agile working and future tenancies at Trinity Road Council Offices 
PDF 237 KB
Purpose
To update Cabinet on the work that has been completed to make changes to the Trinity Road offices to facilitate agile working and free up space for tenants and to make recommendations on a future tenant for the space created
Recommendation
That the Overview and Scrutiny Committee scrutinises the report and agrees any recommendations it wishes to submit to the Cabinet meeting on 1 February.
Invited
Councillor Mike Evemy, Deputy Leader and Cabinet Member for Finance
David Stanley, Deputy Chief Executive and Section 151 Officer
Additional documents:
Minutes:
The Deputy Leader introduced the item. The purpose of the item was to update Cabinet on the work that has been completed to make changes to the Trinity Road offices to facilitate agile working and free up space for tenants and to make recommendations on a future tenant for the space created
The Deputy Leader also explained that as the MTFS did not yet assume any income from the let of offices, the resultant letting would generate a boost in income to the MTFS regardless.
RESOLVED: To note the proposal.