Decision details

Approval to Award Contract (Parking) Officer Delegated Decision

Decision Maker: Chief Accountant - Michelle Burge

Decision status: Recommendations approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

To agree the contract award for the supply, maintenance and installation of pay and display machines.

Decision:

The Chief accountant under delegated power from the Deputy Chief Executive and Section 151 Officer, in consultation with the Leader of the Council and the Cabinet Member for Health, Culture and Visitor Experience resolved to:

1. Approve the recommendation by officers to award the contract for the supply, installation and maintenance of pay and display machines to the preferred contractor as outlined in the exempt Annex A and enter into the contract with the preferred contractor substantially in the form appended to the invitation to tender.

Reasons for the decision:

Cotswold District Council currently owns and operates 31 pay and display machines across 15 chargeable car parks, providing customers with the option to pay for parking via card payment, with an alternative mobile payment facility available through call, text, or app-based services. These machines were approaching the end of their operational life and required replacement to ensure the continued provision of reliable and accessible parking payment options for customers.

Alternative options considered:

The council could have opted to not procure new machines, This would have necessitated the removal of the current machines, which would have resulted in reliance solely on payment via mobile phone. This would have resulted in limited customer payment options.

Publication date: 08/05/2026

Date of decision: 08/05/2026

Accompanying Documents: